Assistant to the Dean/Business Administrator

Job Description:

The Professional Education Division (PED) is a vibrant and diverse area of Berklee that includes five academic departments (i.e., Music Business/Management, Music Education, Music Therapy, Professional Music, and Liberal Arts and Sciences), multiple Institutes (e.g., Institute for Arts Education and Special Needs, Music and Health Institute, Berklee Popular Music Institute), and two Centers (i.e., Center for Music Therapy at Berklee; Center for Liberal Arts Tutoring). Under the supervision of the Dean of the PED, the Assistant to the Dean/Business Administrator offers administrative support, manages the daily operations of the PED Office, and serves as administrator for business affairs.
The ideal candidate possesses effective communication skills; the ability to prioritize and multitask; initiative and timely follow-through; and is flexible and adaptable to support the PED to embrace opportunities and special projects as they arise. This is a full-time position—in person.

Responsibilities

•  Contribute to advance the work of the PED Office and the Dean

•  Use organizational and project management skills to support and track a variety of events, activities, and initiatives, including major residencies, visiting artists, staff travel, symposia, specialized accreditation, professional development, convocation, new student orientation, spring awards, and partnerships

• Assist in planning, monitoring, and tracking PED budget

• Facilitate the Dean’s review and approval of all expenditures for the Division

• Manage PED purchasing card including completing purchases and reconciling expenditures; maintain accurate financial accountings

• Manage the Dean’s calendar of meetings and appointments (to happen in-person and/or remotely)

• Facilitate the Dean’s travel and engagement in professional settings

• Serve as liaison between internal/external constituents and the Dean

• Prepare contracts and other necessary arrangements for residencies and visiting artists

• Serve as a resource to PED departmental staff and and assist in onboarding new staff across the division

• Prepare meeting agendas, attend meetings, create and distribute minutes

• Prepare advanced-level written and creative documents

• Maintain PED Office files

• Support PED faculty and staff hiring across the Division

• Hire, train, and supervise student employees

• Update and maintain PED website and Beyond the Classroom calendar

• Represent the Division as a member of various committees and other Collegewide groups, as needed

• Other duties as assigned

Qualifications

• College degree or equivalent experience required

• Minimum of 5 years experience in an academic administrative or office setting

• Excellent managerial and organizational skills with an ability to prioritize, complete tasks in a timely manner and with a strong attention-to-detail

• Demonstrated budget/finance experience and skills, including proficiency in budget monitoring, reporting, and planning

• Dynamic interpersonal skills; strong written and oral communication (including the ability to communicate with a variety of stakeholders on- and off-campus)

• Ability to work effectively independently as well as in a team-oriented environment, creatively, under minimal supervision

• Effective project management skills, including organization, critical and creative thinking, assessment, and problem solving

• Command of technology to support the work including budget spreadsheets, professional writing, project management tools, videoconferencing, and creative presentations

• Ability to exercise professional discretion and confidentiality in supporting executives

• Models Berklee’s commitment to diversity, equity and inclusion and encourages a culture of respect, openness, and awareness regardless of difference

This document does not create an employment contract, implied or otherwise, other than an “at will” employment relationship.

 

Diversity, Equity, Inclusion & Equal Employment Opportunity at Berklee : 

We support an inclusive workplace where everyone excels based on personal merit, qualifications, experience, ability, and job performance.  Berklee affirms that inequality is detrimental to our faculty, staff, students, and the communities we serve. Our goal is to make lasting change through our actions. Berklee is committed to providing fair and equitable consideration of all employees and applicants without regard to race, color, religion, ancestry, age, national origin, place of birth, gender, sexual orientation, gender identity or expression, disability, genetic information, or status as a member of the armed forces or veteran of the armed forces, or any other category protected by federal, state, or local law.

As part of this commitment, Berklee will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact the Human Resources Team at hroperations@Berklee.edu or call 617-747-2375.

Berklee is committed to increasing the diversity of our institution, community, and the curriculum. Candidates who can contribute to that goal are encouraged to apply and to identify their strengths in this area.

*Currently enrolled Berklee students are not permitted to apply for staff or faculty positions.*

Employee Type:
Staff