Assistant to the Dean, Administrative Support Manager I (College of Medicine-Phoenix)
Phoenix, AZ, United States
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|Assistant to the Dean, Administrative Support Manager I (College of Medicine-Phoenix)|
|Department||COM Phx Campus Administration|
|Department Website Link||College of Medicine-Phoenix|
|Location||Greater Phoenix Area|
|Address||435 N. 5th St., Phoenix, AZ 85004 USA|
The Office of the Dean at The University of Arizona College of Medicine-Phoenix invites experienced Executive Assistants to apply for the position of Assistant to the Dean (Administrative Support Manager I). The Assistant to the Dean is charged with establishing and sustaining efficient coordination and operations of the Dean's Office. The Assistant to the Dean manages with a high level of autonomy, independent judgment and under limited supervision coordinates and executes essential functions including but not limited to: providing advanced administrative support to the Dean and other leadership within the Office, managing multiple executive leadership calendars, prioritizing the Dean’s time, managing daily action items for the Dean, scheduling regular meetings, tracking special projects, and supervising administrative assistants in a matrix operating environment. This position requires discretion and judgment in handling confidential and sensitive information.
The University of Arizona College of Medicine – Phoenix anchors the 28-acre Phoenix Biomedical Campus in the heart of the Valley of the Sun. The College inspires and trains individuals to become exemplary physicians, scientists and leaders who are life-long learners and inquisitive scholars. We embrace professionalism, innovation and collaboration to optimize health and health care for all. The Phoenix Biomedical Campus embodies the University’s priorities of engagement, partnership, innovation, and synergy in its world-class academic and research initiatives, with clinical facilities throughout Greater Phoenix. The campus also houses the UA Colleges of Public Health, Pharmacy, and Nursing, as well as Northern Arizona University’s College of Health and Human Services, the Translational Genomics Research Institute (TGen) and the International Genomics Consortium.
Outstanding UA benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; UA/ASU/NAU tuition reduction for the employee and qualified family members; state retirement plan; access to UA recreation and cultural activities; and more!
The University of Arizona has been recognized for our innovative work-life programs. For more information about working at the University of Arizona and relocations services, please click here.
|Duties & Responsibilities||
• Bachelor's degree in a related field.
• 5 years direct experience as an Executive Assistant to C-suite, higher education or healthcare leadership.
• Proven knowledge of executive level administrative principles and practices.
• Proven ability to exercise discretion in working with highly confidential and sensitive matters.
• Aptitude in organizing operational activities and resolving personnel conflicts.
• Strong organizational, analytical, and problem-solving abilities.
• Demonstrated skill in emotional intelligence and with building interpersonal relationships.
• Excellent communication skills and ability to work with a wide range of people at all levels of the organization.
• Advanced skills utilizing Microsoft Office Suite (Teams, Powerpoint etc.), and more importantly, the ability to teach these skills to others.
• Demonstrated ability to accommodate and respond to shifting priorities and multiple, demanding projects, in a manner that is effective and efficient.
|Full Time/Part Time||Full Time|
|Number of Hours Worked per Week||40|
|Job Category||Organizational Administration|
|Benefits Eligible||Yes - Full Benefits|
|Rate of Pay||Depending on Experience|
|Compensation Type||salary at 1.0 full-time equivalency (FTE)|
|Career Stream and Level||M1|
|Job Family||Administrative Support|
|Job Function||Organizational Administration|
|Type of criminal background check required:||Name-based criminal background check (non-security sensitive)|
|Number of Vacancies||1|
|Target Hire Date||6/14/2021|
|Expected End Date|
|Contact Information for Candidates||
College of Medicine-Phoenix, Office of Human Resources
|Open Until Filled||Yes|
|Documents Needed to Apply||Resume and Cover Letter|
|Special Instructions to Applicant||
Application: The online application should be completed in its entirety. Blank or missed information may be considered an incomplete submission.
Letter of Interest: Should clearly indicate how your skills and professional employment experience meet the Minimum and the Preferred qualifications (if applicable).
The University of Arizona has currently adopted a working environment and interview process in accordance with guidelines recommended by the CDC.
|Diversity Statement||At the University of Arizona, we value our inclusive climate because we know that diversity in experiences and perspectives is vital to advancing innovation, critical thinking, solving complex problems, and creating an inclusive academic community. As an Hispanic-serving institution and a Native American/Alaska Native-serving institution, we translate these values into action by seeking individuals who have experience and expertise working with diverse students, colleagues, and constituencies. Because we seek a workforce with a wide range of perspectives and experiences, we provide equal employment opportunities to applicants and employees without regard to race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity, or genetic information. As an Employer of National Service, we also welcome alumni of AmeriCorps, Peace Corps, and other national service programs and others who will help us advance our Inclusive Excellence initiative aimed at creating a university that values student, staff and faculty engagement in addressing issues of diversity and inclusiveness.|
© 2019 The Arizona Board of Regents on behalf of The University of Arizona
Equal Opportunity Employer Minorities/Women/Vets/Disabled
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