Assistant to the CALS Associate Dean of AAD

Details

Posted: 08-May-24

Location: Ithaca, New York

Type: Full-time

Salary: Open

Categories:

Staff/Administrative

Internal Number: 3-81983

Assistant to the CALS Associate Dean of AAD

About the College of Agriculture and Life Sciences

The College of Agriculture and Life Sciences (CALS) is a pioneer of purpose-driven science and Cornell University's second largest college. We work across disciplines to tackle the challenges of our time through world-renowned research, education, and outreach. The questions we probe and the answers we seek focus on three overlapping concerns: natural and human systems; food, energy and environmental resources; and social, physical and economic well-being.

About CALS Alumni Affairs and Development

The CALS Alumni Affairs and Development team coordinates and manages fundraising, engagement programs, donor relations, business partnerships, and stewardship for the College. We work closely with CALS senior leadership, faculty, and staff to set goals in alignment with college priorities and interdisciplinary initiatives. We develop and participate in a wide range of innovative and purposeful fundraising and engagement activities throughout the year. CALS averages about $33M in gifts each year, with support from businesses, corporations, and foundations averaging $10M annually.

The Opportunity

We seek an Assistant to the Associate Dean of CALS Alumni Affairs and Development who embodies our values of leadership, integrity, and collaboration. This role provides principal staff support to the Associate Dean, coordinating workflow, tracking a multitude of tasks and deadlines. The Assistant to the Associate Dean is critical in supporting our dynamic environment, connecting high-level donors, university leaders, and stakeholders from New York State and the agriculture and food industry.

Key Responsibilities

Executive and Administrative Support: You will provide principal staff support to the Associate Dean, managing her complex calendar, coordinating high-level meetings, and ensuring effective workflow and project completion. This includes managing travel arrangements, preparing documentation, and following up on critical actions. Partner with the Associate Dean to triage specific items, tracking action items and deadlines, coordinating follow up specific to emails and contact reports.

Strategic Project Management: Monitor and track progress on various projects, ensuring timely and thorough completion. Manage the alumni affairs and development calendar and meeting requests for the CALS Dean's schedule, ensuring timely briefing materials and appointment details. Assist in identifying priority engagements for the Dean with top donors and managing complex schedules.

Stakeholder Engagement: Serve as the first point of contact for inquiries, managing relationships with stakeholders and coordinating campus visits. You will also manage communication, including drafting correspondence and handling confidential inquiries with discretion.

Volunteer and Event Support: Oversee logistics for the biannual meetings of the CALS Advisory Council and other high-level donor meetings. You will also maintain volunteer information for the CALS Advisory Council membership list and respond to inquiries and requests from members. Assist with committee meetings.

If you are a team oriented administrative professional with executive level support experience, a knack for strategic thinking, and a passion for making a difference, we encourage you to apply with your resume and cover letter. Join us in supporting the next generation of leaders and innovators at CALS!

What We Need

All applicants must include a resume and cover letter for full consideration.

• Associate's degree and four to six years relevant experience or equivalent combination.
• Experience in and/or demonstrated commitment to supporting diversity, equity, access, inclusion, and wellbeing.
• Ability to exercise sound judgment, tact and discretion.
• Must have strong interpersonal skills and excellent communication skills, both written and verbal.
• Must be extremely detail-oriented.
• Ability to work independently, as well as collaboratively with individuals across the university and with college faculty, key alumni, volunteers and executive staff.
• Ability to appropriately handle highly confidential and sensitive information.
• Ability to work well in diverse groups, with commitment to creating a high-quality and respectful work environment.
• Ability to excel while handling multiple tasks and competing priorities at the same time.
• Experience working with MS Office Suite (Word, Excel, PowerPoint, Teams).
• Able and willing to work occasional weekends, evenings, and to undertake business travel.

If you have all those things, great! We have a few more things that we would prefer you to have, but it's ok if you don't.

• Experience providing advanced level support
• Working in an academic or research environment
• PeopleSoft, Access, Raiser's Edge, Smartsheet or other complex databases

Rewards and Benefits

No visa sponsorship or relocation assistance is available for this position.

Diversity and Inclusion are a part of Cornell University's heritage. We are a recognized employer and educator valuing AA/EEO, and we do not tolerate discrimination based on any protected characteristic, including race, ethnic or national origin, citizenship and immigration status, color, sex/gender, pregnancy or pregnancy-related conditions, age, creed, religion, actual or perceived disability (including persons associated with such a person), arrest and/or conviction record, military or veteran status, sexual orientation, gender expression and/or identity, an individual's genetic information, domestic violence victim status, familial status, marital status, or any other characteristic protected by applicable federal, state, or local law. We also recognize a lawful preference in employment practices for Native Americans living on or near Indian reservations in accordance with applicable law.

Cornell University embraces diversity and seeks candidates who will contribute to a climate that supports students, faculty, and staff to all identities and backgrounds. We strongly encourage individuals from underrepresented and/or marginalized identities to apply.

University Job Title:

Administrative Asst V

Job Family:

Administration

Level:

E

Pay Rate Type:

Hourly

Pay Range:

$27.89 - $32.41

Remote Option Availability:

Hybrid Remote

Company:

Contract College

Contact Name:

Brad Stock

Job Titles and Pay Ranges:

Non-Union Positions

Noted pay ranges reflect the potential pay opportunity for each job profile. The hiring rate of pay for the successful candidate will be determined considering the following criteria:

• Prior relevant work or industry experience

• Education level to the extent education is relevant to the position

• Unique applicable skills

• Academic Discipline (faculty pay ranges reflects 9-month annual salary)

Union Positions

Current Employees:

Online Submission Guidelines:

Employment Assistance:

Notice to Applicants:

EEO Statement:

Diversity and Inclusion are a part of Cornell University's heritage. We are a recognized employer and educator valuing AA/EEO, and we do not tolerate discrimination based on any protected characteristic, including race, ethnic or national origin, citizenship and immigration status, color, sex/gender, pregnancy or pregnancy-related conditions, age, creed, religion, actual or perceived disability (including persons associated with such a person), arrest and/or conviction record, military or veteran status, sexual orientation, gender expression and/or identity, an individual's genetic information, domestic violence victim status, familial status, marital status, or any other characteristic protected by applicable federal, state, or local law. We also recognize a lawful preference in employment practices for Native Americans living on or near Indian reservations in accordance with applicable law.

Cornell University embraces diversity and seeks candidates who will contribute to a climate that supports students, faculty, and staff to all identities and backgrounds. We encourage individuals from underrepresented and/or marginalized identities to apply.

2024-04-23