Assistant to Division Director

Updated: about 1 month ago
Location: Campus, ILLINOIS
Job Type: FullTime

Screen reader users may encounter difficulty with this site. For assistance with applying, please contact [email protected] . If you have questions while submitting an application, please review these frequently asked questions .


Current Employees and Students:
If you are currently employed or enrolled as a student at The Ohio State University, please log in to Workday to use the internal application process.



Welcome to The Ohio State University's career site.  We invite you to apply to positions of interest. In order to ensure your application is complete, you must complete the following:

  • Ensure you have all necessary documents available when starting the application process. You can review the additional job description section on postings for documents that may be required.
  • Prior to submitting your application, please review and update (if necessary) the information in your candidate profile as it will transfer to your application. 


Job Title:
Assistant to Division Director


Department:
Medicine | IM Medical Oncology

Administrative Assistant to Division Director who provides comprehensive administrative support to the Division Director of Medical Oncology within the Department of Internal Medicine and anticipates their professional needs in relationship to their responsibilities; performs a variety of complex and confidential administrative support duties on behalf of the Division Director; effectively anticipates support needs and efficiently prioritizes duties; acts as first contact for all inquiries to Division Director’s office; researches, collects and summarizes data and information requested by division, department and OSU Medical Center leadership to aid in decision making and strategic planning processes; conveys directives and information from leadership; takes, types and transcribes meeting minutes; proactively manages Division Director’s calendars and scheduling of meetings; arranges complex and detailed travel plans and itineraries, compiles documents for travel-related meetings and processes required forms; prepares travel orders using travel system; prepares financial requests using Workday; schedules and coordinates speaking engagements; provides support for professional societies: national, regional and local; maintains a complete and up to date CV for Division Director; represents Division of Medical Oncology to guests and visitors; consults with the Division Administrator on administrative matters concerning the Division Director; assists with developing policies and procedures; serves as liaison with the outside institutions and cancer societies including aiding in organizing meetings and events with OSU; tracks manuscript submission and publication requirements and deadlines; assists division administrator with various administrative functions; assists in day-to-day phone coverage as needed. Fluency in Spanish speaking and reading is preferred. Other duties as assigned.

Minimum Education Required:
Per Classified Civil Svc Specs or equivalent combination of education and experience.


Required Qualifications:
Per CCS Specifications. 6 mos. experience (600 hours course work or training) in customer service or communications, including researching, analyzing and interpreting information; 3 months experience (300 hours course work) in budgeting. Additional Qualifications: Some positions require 6 mos. experience (600 hours training) in operation of spreadsheet, publication, and/or presentation software and related computer equipment; and/or 3 mos. exp. (300 hrs course work) in supervision management and 3 mos. experience (300 hours course work) in interviewing. Requires successful completion of a background check. Selected candidates may be asked to complete a pre-employment physical, including a drug screen.

Function: Business Planning and Operations

Sub Function: Administrative Assistance

Career Band: Individual Contributor-Technical

Career Level: T3


Additional Information:


Location:
Lincoln Tower (0271)


Position Type:
Regular


Scheduled Hours:
40


Shift:
First Shift


Final candidates are subject to successful completion of a background check.  A drug screen or physical may be required during the post offer process.



Thank you for your interest in positions at The Ohio State University and Wexner Medical Center. Once you have applied, the most updated information on the status of your application can be found by visiting the Candidate Home section of this site. Please view your submitted applications by logging in and reviewing your status. For answers to additional questions please review the frequently asked questions .

The Ohio State University is an equal opportunity employer.

All qualified applicants will receive consideration for employment without regard to age, ancestry, color, disability, ethnicity, gender identity or expression, genetic information, HIV/AIDS status, military status, national origin, race, religion, sex, gender, sexual orientation, pregnancy, protected veteran status, or any other basis under the law.

Applicants are encouraged to complete and submit the Equal Employment Identification form.



Similar Positions