Assistant to Director

88909BR

Campus: Tempe

Asst to Director

Job Description

Under supervision of the School Director, this position will perform work of considerable responsibility in administrative services, providing support to School Director and Associate Directors of the School of Earth and Space Exploration. Acts as a liaison to The College of Liberal Arts and Sciences, other university units, and outside constituencies.

Department Name

School Of Earth & Space Explor

Full-Time/Part-Time

Full-Time

Grant Funded Position

This is not a grant funded position and is not contingent on future grant funding.

Salary Range

$49,000 - $65,000 per year; DOE

Essential Duties

• Manages the Director’s calendar, coordinates and arranges the Director’s calendar to ensure optimal use of time.
• Schedules meetings.
• Assists Director with travel arrangements, reimbursements, etc. 
• Coordinates logistics of faculty meetings, creates schedule of meetings, and organizes faculty retreats.
• Coordinates the faculty annual evaluation process.
• Coordinates faculty search visits, travel arrangements, meetings, etc. 
• Assists with front desk reception, mail distribution, Fedex, receiving, conference room scheduling. 
• Performs special assignments as instructed by Director. 

Minimum Qualifications

Bachelor's degree in a related field AND four (4) years experience in an administrative position; OR, Any equivalent combination of education and/or experience from which comparable knowledge, skills, and abilities have been achieved.

Desired Qualifications

• Experience in Higher Education
• Experience working with ASU APARS processes
• Knowledge of academic policies, procedures, and organization
• Knowledge of computer software, including proficiency with Microsoft Office software or its equivalent.
• Evidence of effective communication 
• Experience in dealing with a wide range of topics, including confidential and sensitive information. 
• Experience in maintaining effective working relationships in a diversified population.
• Experience in analyzing and comprehending complex issues.

Working Environment

Activities are performed in an environmentally controlled office setting subject to extended periods of sitting, keyboarding, and manipulating a computer mouse. Required to stand for varying lengths of time and walk moderate distances to perform work. Occasional bending, reaching, lifting, pushing, and pulling up to 25 pounds.
Regular activities require the ability to quickly change priorities, which may include and/or are subject to the resolution of conflicts. Communicate to perform essential functions. 

Department Statement

At the School of Earth and Space Exploration, our faculty, researchers and students seek to expand the frontiers of knowledge through the exploration of Earth, space, matter, time and life. More and more, successful exploration depends on engineering theory and practice to create technologies for scientific advances. Our programs explicitly emphasize the importance of technology in modern scientific research. We look beyond traditional academic boundaries to identify big problems and invent the means to solve them. Our work requires team support, and we strive to maintain a positive, collaborative, and interdisciplinary culture. We are committed to supporting all members of our community by promoting inclusion, diversity, equity, and accessibility.

ASU Statement

Arizona State University is a new model for American higher education, an unprecedented combination of academic excellence, entrepreneurial energy and broad access. This New American University is a single, unified institution comprising four differentiated campuses positively impacting the economic, social, cultural and environmental health of the communities it serves. Its research is inspired by real world application blurring the boundaries that traditionally separate academic disciplines. ASU serves more than 100,000 students in metropolitan Phoenix, Arizona, the nation's fifth largest city. ASU champions intellectual and cultural diversity, and welcomes students from all fifty states and more than one hundred nations across the globe.

ASU is a tobacco-free university. For details visit https://wellness.asu.edu/explore-wellness/body/alcohol-and-drugs/tobacco

Arizona State University is a VEVRAA Federal Contractor and an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other basis protected by law.

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Employment Verification Statement

ASU conducts pre-employment screening which may include verification of work history, academic credentials, licenses, and certifications.

Background Check Statement

ASU conducts pre-employment screening for all positions which includes a criminal background check, verification of work history, academic credentials, licenses, and certifications. Employment is contingent upon successful passing of the background check.

Instructions to Apply

Application deadline is 3:00PM Arizona time on the date indicated.

Please include all employment information in month/year format (e.g., 6/88 to 8/94), job title, job duties and name of employer for each position.

Resume should clearly illustrate how prior knowledge and experience meets the Minimum and Desired qualifications of this position.

ASU does not pay for travel expenses associated with interviews, unless otherwise indicated.

Only electronic applications are accepted for this position.

IMPORTANT NOTE: What is the meaning of “equivalent combination” in the minimum qualifications? It means one year of higher education or 24 credit hours, is equal to one year of experience. For example, a four year Bachelor’s degree is equal to four years of experience.