Assistant Sponsored Programs Analyst

Job Description Summary

The Assistant Sponsored Programs Analyst counsels, advises, and assists faculty and staff with proposal and budget development, award/agreement negotiations and post-award activities.

Essential Duties & Responsibilities (other duties may be assigned)

1. Counsel, advise and assist faculty and staff with proposal and budget development, which includes reviewing proposals for conformance with sponsor and University guidelines.
2. Review and interpret applicable federal, state, agency, and University policies and guidelines for proposal submissions and agreement negotiations.
3. Make final recommendation to University-authorized representatives for proposal submission, indicating conformance with federal, state, agency and University policies and guidelines.
4. Coordinate, review and negotiate grants, contracts, and agreements and make recommendation for execution.
5. Provide pro-active and problem-solving guidance and support to faculty and staff related to proposals, grants, contracts, and agreements.
6. Process post-award transactions including budget modifications, time extensions and closeouts.
7. Draft, compose and edit legal correspondence related to proposals, grants, contracts, and agreements.
8. Contribute and/or lead in the identification, establishment, review and improvement of pre- and post-award policies and procedures for sponsored programs.
9. Participate in the creation and presentation of workshops, seminars, and on-demand tutorials to educate others in sponsored program administration.
10. Participate in special projects and other assigned duties to further the department’s goals and objectives.
11. Commit to learning about continuous improvement strategies and applying them to everyday work. Actively engage in University continuous improvement initiatives.
12. Apply safety-related knowledge, skills, and practices to everyday work.
13. Supervisory Responsibilities: Functional supervision may be exercised over staff and/or students.

Required Education, Certifications, Licensures (minimum requirements)

• Bachelor’s degree in a relative field, or an equivalent combination of education and experience from which comparable knowledge and abilities can be acquired.

Required Experience (minimum requirements)

• Experience using personal computers and basic software packages including advanced features of word processing, spreadsheet/database, and Adobe Acrobat software.

Desirable Education and/or Experience

• Relative experience working in a higher education environment.
• Experience developing and preparing bid/proposal budgets.
• Experience negotiating agreements.

Required Knowledge, Skills, and/or Abilities (minimum requirements)

• Excellent interpersonal, customer service and oral/written communication skills.
• Strong organizational skills and the ability to successfully complete multiple tasks within established and changing deadlines.
• Demonstrated ability to work with accuracy, precision, and attention to detail.
• Demonstrated ability to work in a high volume and deadline-oriented work environment.
• Demonstrated ability to work independently and take the initiative to solve problems.
• Demonstrated ability to work effectively as part of a team.
• Demonstrated ability to communicate effectively across cultural boundaries and work harmoniously with diverse groups of students, faculty, and staff.
• Demonstrated commitment to contribute to a safe work environment.

Desirable Knowledge, Skills, and/or Abilities

• Demonstrated understanding of contract language and/or knowledge of business law.
• Familiarity with electronic research administration systems.
• Familiarity with federal guidelines related to grant and contract administration.

Language, Mathematics and/or Reasoning Skills

Work Environment and/or Physical Demands

The noise level in the work environment is usually low to moderate.

Required Training and Other Conditions of Employment

Every employee at Michigan Technological University will receive the following 4 required trainings; additional training may be required by the department.

Required University Training:

• Employee Safety Overview

• Anti-Harassment, Discrimination, Retaliation Training

• Annual Data Security Training 

• Annual Title IX Training

Background Check:

Offers of employment are contingent upon and not considered finalized until the required background check has been performed and the results received and assessed.

Other Conditions of Employment:

The successful applicant will be responsible for ensuring eligibility for employment in the United States on or before the effective date of the appointment. Visa sponsorship is unavailable at this time. This is not an E-Verified Position.

Michigan Technological University is an Equal Opportunity Educational Institution/Equal Opportunity Employer that provides equal opportunity for all, including protected veterans and individuals with disabilities

1.00

FLSA Status

Exempt

Appointment Term

Shift

Pay Rate/Salary

Negotiable Based on Experience

Title of Position Supervisor

Senior Sponsored Programs Analyst

Posting Type

Dependent on Funding

Special Instructions to Applicants (if applicable)

Additional Information