Assistant Registrar for Scheduling and Space Utilization

The Opportunity:

Embry-Riddle Aeronautical University is now hiring an Assistant Registrar for Scheduling and Space Utilization. This position is located at our Worldwide Headquarters in Daytona Beach, FL. The Assistant Registrar for Scheduling and Space Utilization holds primary responsibility for academic course and instructional space scheduling for all undergraduate and graduate programs offered on the residential campuses. The Assistant Registrar actively balances the needs of a wide range of university constituents to ensure that academic functions, including lecture and lab courses, tutoring and remediation, skills and research labs, and other academic obligations are scheduled in suitable instructional venues to provide the appropriate student learning environment while maximizing university resources.  This position is responsible for utilizing the Campus Solutions SIS, Schedule/X 25 and other software to design and upload accurate and efficient academic schedules. The Assistant Registrar is also responsible for managing the analysis, assignment and optimization of instructional space that the master schedule process demands.

Responsibilities include the following:

• Solicit, construct and update the master schedule of courses in the Campus Solutions enterprise system in step with changes to the curriculum proposed through the formal curriculum approval process on each residential campus and authorized by the Provost; monitor the course schedule for compliance with HEOA textbook cost disclosure requirements;  monitor compliance with standard block schedule times/ minimum meeting time requirements per term to ensure compliance with Department of Education regulations.
• Negotiate changes to classroom assignments among faculty, program coordinators, chairs, and deans under the guiding principle that broader University instructional space needs supersede individual requests; facilitate the relocation of instructional activities to workable instructional space during transitional periods caused by facility construction, renovation, or emergency/business continuity operation; accommodate instructor and student instructional space needs in compliance with the Americans with Disabilities Act.
• Maintain an accurate classroom inventory on both residential campuses for internal scheduling needs; generate reports to identify classroom shortages and potential space availability; run and distribute master schedule and room utilization reports from the Campus Solutions database for planning and assessment purposes; function as the Schedule/X 25 office expert to leverage classroom and instructional space assignment technology; coordinate the maintenance and repair of classroom facilities for residential campuses; serves as liaison between Physical Plant, Facilities Planning, Institutional Efficiency, Interior Designer and Registrar's office.
• Implement authorized changes to course schedule meeting times, faculty and classroom assignments, grading modes, credit and billing hours, schedule types, and course fees into the Campus Solutions enterprise system throughout the master schedule process and term.
• Develop and promulgate the final exam schedule and determine/distribute room assignments for common final exams; create an auxiliary exam/classroom database for final exam week, and develop and communicate final exam contingencies due to unforeseen interruptions or inclement weather.
• Continually assess the process for schedule development, and develop and implement new procedures to streamline scheduling and room assignments with input from college deans, program coordinators, directors, facilities and other relevant university constituents. 
• Supervise the Classroom and Program Coordinator position; approve leave requests, time sheet, monitor performance issues and complete annual performance appraisal. Contribute to the development of the office strategic plan and implement strategies to meet office goals; draft annual report; assess office goals and draft assessment reports; generate reports and analyze data related to course enrollments, classroom usage, and scheduling conflicts.
• Support the University's academic mission by serving on appropriate academic committees and attending academic events. The Assistant Registrar assists the Registrar's office in various other functions as needed for the smooth functioning of office operations.

About Embry-Riddle Aeronautical University:  

At Embry-Riddle, we take pride in our position as the world's largest and most comprehensive university dedicated to aviation and aerospace. Located in Daytona Beach, Florida, and Prescott, Arizona, our esteemed residential campuses offer a prestigious educational experience. However, our commitment to education knows no borders as our Worldwide campus expands our reach globally, providing a world-class education online and at approximately 110 locations across the United States, Asia, Europe, and Central and South America. This breadth of reach ensures that students can access our exceptional programs without geographical limitations. 

With a history spanning nearly a century, we have continually adapted to the dynamic needs of the industries we support. In the Academic Year 2022-23, we welcomed over 11,100 students to our residential campuses and over 19,000 students at our worldwide campus.  

Join our global community and embark on a journey of academic excellence and limitless possibilities. Employees working more than 30 hours a week can enjoy medical, dental and vision benefits, an amazing retirement plan with immediate vesting that includes a 6% gift and up to 4% match, free tuition for employees and their immediate family members, and a generous personal leave program. To find out more about our benefits and why ERAU has been named a “Great College to Work For” for 13 consecutive years, visit our careers page .

Qualifications

Required Qualifications:

• Bachelor’s degree in management, higher education or other appropriate field.
• Minimum of 5-10 years of work experience in Records and Registration.
• Demonstrated reliability and ability to meet deadlines.
• Excellent analytic, problem-solving, time management, and communication skills with a student service orientation.
• Ability to master, understand and apply regulatory and good practice standards, academic policies, curriculum constructs and degree requirements to daily work.
• Advanced utilization skills with an enterprise information system such as Campus Solutions, Schedule/X 25 as well as intermediate skills with utilizing Microsoft Word and Excel.
• Experience using web portal, self-service, website, email modalities and workflows to perform duties, deliver results and communicate information.
• Ability to interface effectively and work collaboratively with other University constituents.
• Ability to be team-oriented while working both independently and collaboratively.
• An approach to work as a fast-paced self-starter with a positive attitude and strong work ethic.

Application Instructions:

To be considered, please include a resume, cover letter and list of three references with your application.