Application instructions are located at the bottom of the page. Please apply directly through the University of Montana's career portal UM Jobs at https://umjobs.silkroad.com/ for positions at the University of Montana – Missoula, University of Montana Western (Dillon), and Helena College. Do not apply through Indeed.com or use easy apply through Indeed.com*.
The Mansfield Center Administration invites applications for three (3) Assistant Project Manager positions to join them in fostering globally minded leaders of integrity through a variety of international and domestic civic engagement programs.
The Assistant Project Manager is a multi-faceted role at the Mansfield Center, ensuring that programs run smoothly, with high impact for participants as well as the many external partners involved in the programs. Assistant Project Managers work on a diversity of international and domestic civic engagement programs. This position provides direct support to participants and program officers, and serves as a liaison between external partners, community members, and UM colleagues. The position requires a strong communication skillset as well as detail-oriented logistics management.
The primary focus of the position is supporting the planning, implementation, and conclusion of international and domestic programs that serve over 500 participants each year. This position organizes and troubleshoots program logistics, program activities and events, and manages program procedures to ensure successful program implementation.
Communicates and coordinates democracy activities (in-person and virtual):
- Organizes and attends events to promote the Center and its programs.
- Runs logistics for participants and visitors, as well as manages technology for virtual programming.
- Communicates and coordinates with program participants and partners to successfully execute program activities.
Manages participant and program information
- Manages a high volume of written and verbal communications regarding participant and program details.
- Compiles all relevant and confidential information regarding participants, including medical and travel documents.
- Negotiates and tracks contracted services, such as lodging and transportation.
Provides general program management and technical expertise
- Supports participant programs, from beginning planning phases through reporting.
- Ensures timely and effective customer service to faculty, staff, students, and community partners.
- Supervises, trains, and supports student employees and interns.
- Helps implement and ensure compliance with all federal grant award guidelines and UM policies and procedures.
Administrative Tasks
- Assists with general office organization.
- Assists the Executive Director with communication duties and other office and relational work.
- Assists with human resource and budget management, and financial and payroll processes.
Required Skills
- Strong organizational, customer service and problem-solving skills.
- Excellent analytical and critical thinking skills, including the ability to independently create and actualize ideas and solutions.
- Ability and willingness to consistently exercise sound judgment.
- Ability to manage varied tasks and deadlines, prioritizing effectively.
- Excellent verbal and written communication skills, with the ability to adjust communications to diverse audiences.
- Ability to anticipate office and participant needs and take initiative as needs arise.
- Ability to work as a team, assisting various colleagues as necessary.
- Ability and willingness to maintain accurate records and maintain strict confidentiality when working with proprietary information.
- Demonstrated understanding of diversity and inclusion to support program participants with varied political beliefs and backgrounds.
- Skilled in Microsoft suite and basic office technology.
- Ability to have a flexible schedule with non-traditional hours, including evenings and weekends during peak program times.
- Capacity to escort participant groups during moderate to strenuous outdoor activities, including but not limited to mountainous hikes and whitewater rafting.
Minimum Required Experience
- Bachelor’s degree and two (2) years of closely related experience; or an equivalent combination of experience and education.
Preferred Qualifications
- Experience making international travel arrangements or managing travel logistics for groups.
About the Mansfield Center and UM
Founded by an Act of Congress in 1983, the Mansfield Center fosters globally minded leaders of integrity in support of democracy and international engagement. We honor Senator Mansfield’s legacy of patriotic statesmanship to bridge divides from a variety of perspectives, unified by our commitment to democracy. Our work emphasizes civil exchanges of ideas from a diverse range of viewpoints, the importance of democratic institutions, and role that ethical values play in public life. Our staff is advised by a bipartisan Board of Advisors and supported by citizens nationwide representing government, business, non-profit, education, service and youth sectors.
The Mansfield Center is committed to creating an environment that encourages, enriches and respects the multidimensional aspects of diversity. Diversity includes, but is not limited to, differences based on race, ethnicity, national origin, religious affiliation or background, sexual orientation, gender, gender identity, age, economic class or status, points of view, or disabilities. The Mansfield Center is committed to recruiting and retaining a team capable of creating a safe, vibrant, diverse, engaging and intellectually stimulating environment.
The University of Montana is a unit of the Montana University System with over 10,000 students. It is located in Missoula, a culturally vibrant community of about 72,000, surrounded by mountain grandeur Abundant recreational opportunities in surrounding state and national forests and nearby Glacier National Park and Yellowstone National Park complement a thriving intellectual atmosphere. The University of Montana offers eligible employees a generous benefits package that positively separates UM from other local employers and offers many programs and policies to support work-life balance for its employees.
The University of Montana is an Affirmative Action/Equal Opportunity employer and has a strong institutional commitment to the principle of diversity in all areas. In that spirit, we are particularly interested in receiving applications from a broad spectrum of qualified people who would assist the University in demonstrating its five priorities for action : Place student success at the center of all we do; drive excellence and innovation in teaching, learning, and research; embody the principle of “mission first, people always"; partner with place; and proudly tell the UM story.
To learn more about the University of Montana, please visit the links below.
Position Details
Position Title: Assistant Project Manager (Program Manager)
Position Number: NEW
Department: Mansfield Center Administration
Work Schedule: Full-time, 1.0 FTE (40 Hours a week), Monday through Friday 8:00 am to 5:00 pm (weekends and evening work may be required depending on program needs), 12 months/year.
Salary: $20.734/hr . Current employee’s rate of pay for this position will be determined by the staff compensation plan and will minimally be this posted salary. For questions and details regarding the staff compensation plan, email the Compensation Department .
Union Affiliation: FOCUS-MFPE
Probationary Period: Six months minimum
Benefits Include : Insurance package, mandatory retirement plan, partial tuition waiver, and wellness program.
Criminal Background Investigation is required prior to the Offer of Employment In accordance with University regulations, finalists for this position will be subject to criminal background investigations. ADA/EOE/AA/Veteran's Preference Reasonable accommodations are provided in the hiring process for persons with disabilities. For example, this material is available in alternative format upon request. As an Equal Opportunity/Affirmative Action employer, we encourage applications from minorities, veterans, and women. Qualified candidates may request veterans’ or disabilities preference in accordance with state law. References: References not listed on the application materials may be contacted; notice may be provided to the applicant. Testing: Individual hiring departments at UM may elect to administer pre-employment tests, which are relevant to essential job functions. Employment Eligibility: All New Employees must be eligible and show employment eligibility verification by the first date of employment at UM, as legally required (e.g., Form I-9).
How to Apply
Priority Application Date: Tuesday, February 27, 2024by 11:59 PM (Mountain Time)
Complete applications received by the ‘Priority Application Date’ will be guaranteed consideration. The position will remain open until filled. Candidates are required to submit the following materials online through the UM jobs website directly to ensure your complete application is received.
A complete application Includes:
*Applying through Indeed.com or easy apply through Indeed.com may result in submission of an incomplete application. Applications may be removed from full consideration if they are not complete with materials listed above under the "How to Apply" section. It is the responsibility of the applicant to ensure complete application materials are submitted and received by the date listed above.
**Please note: only five (5) attachments are allowed per application. Please combine documents accordingly.
Missoula, Montana, United States