Application instructions are located at the bottom of the page. Please apply directly through the University of Montana's career portal UM Jobs at https://umjobs.silkroad.com/ for positions at the University of Montana – Missoula, University of Montana Western (Dillon), and Helena College. Do not apply through Indeed.com or use easy apply through Indeed.com*.
The Montana Digital Academy (MTDA) invites applications for an Assistant Program Manager to join their dynamic team and help deliver innovative programming to students across the state of Montana. The person in this position will be responsible for overseeing day-to-day operations, resources, and developing and implementing strategies to improve operational efficiency and effectiveness.
Duties and responsibilities of this position include but not limited to:
- Manage meeting and conference logistics for EdReady and Distance Learning Programs, including travel arrangements for both programs and large MTDA in-person meetings and on-site conferences.
- During peak times, provide support to colleagues and customers via the help desk.
- Manage department phone lines and communication.
- Along with the Executive Director, facilitate MTDA Governing Board relations and meetings, including compliance with opening meetings laws. Take and compile minutes for MTDA Governing Board meetings to send to the Executive Director.
- Manage hiring paperwork and letters of offer with affiliated faculty.
- Manage memos of understanding with Montana school districts, including teacher payment and data privacy agreements.
- Work closely with the Assistant Director and Instructional Program Director during the MTDA teaching faculty evaluation process.
- Reconcile and track procard (company credit card) expenditures.
- Create and manage test accounts for external systems.
- Implement components of the MTDA and EdReady marketing plan.
- Manage employee and faculty accounts in all web-based systems.
Required Skills
- Ability to problem solve, multi-task and work quickly and efficiently among frequent interruptions.
- Ability to develop, implement, and improve systems to manage critical staff functions like travel and hosting events.
- Ability to complete projects independently without direct supervision or collaboratively with other staff as needed.
- High capacity to organize, prioritize, pay attention to detail, solve problems and make decisions with almost complete autonomy and with proper treatment of confidential and sensitive information.
- Demonstrated strong verbal and written communication skills.
- Skill and experience working with cloud-based productivity tools like Google Workplace and Microsoft Office 365.
- Attention to detail and organizational skills.
- Ability to file and keep general and confidential records.
- Demonstrated skill in the use of standard office equipment ( i.e. computer, printers, copiers, fax machine, and multi-line phone system) with the ability to learn and operate new equipment and software systems.
Minimum Required Experience
- High School diploma and two (2) years of related experience or an equivalent combination of education and experience.
Preferred Qualifications
· Associate’s or Bachelor’s degree in education, business management, accounting, non-profit administration, office management, project management, communication studies, or similar course of study
About the Montana Digital Academy and UM
Montana Digital Academy (MTDA) is the statewide digital online school for the State of Montana. Created by the Montana legislature in 2009 in MCA 20-7-1201 which authorized its creation and located it at the University of Montana. The purposes of the MTDA are to:
● Make distance learning opportunities available to all school-age children through public school districts in the state of
Montana;
● Offer high-quality instructors who are licensed and endorsed in Montana and courses that are in compliance with all
relevant education and distance learning rules, standards, and policies;
● Emphasize the core subject matters required under the accreditation standards, offer advanced courses for dual credit in
collaboration with the Montana university system, and offer enrichment courses.
MTDA and the University of Montana have established a unique, one-of-a-kind partnership, among the statewide online schools across the United States. MTDA is the only state online program that is a part of a College of Education at a major university.
The University of Montana is flagship, research institution with approximately 10,000 undergraduate and graduate students. It is located in Missoula, a culturally vibrant community of about 75,000, surrounded by mountains and three rivers converge. Abundant recreational opportunities in surrounding state and national forests and nearby Glacier National Park and Yellowstone National Park complement a thriving intellectual atmosphere. The University of Montana offers eligible employees a generous benefits package that positively separates UM from other local employers and offers many programs and policies to support work-life balance for its employees.
The University of Montana is an Affirmative Action/Equal Opportunity employer and has a strong institutional commitment to the principle of diversity in all areas. In that spirit, we are particularly interested in receiving applications from a broad spectrum of qualified people who would assist the University in demonstrating its five priorities for action : Place student success at the center of all we do; drive excellence and innovation in teaching, learning, and research; embody the principle of “mission first, people always"; partner with place; and proudly tell the UM story.
To learn more about the University of Montana, Missoula, and the State of Montana, please visit the links below.
Position Details
Position Title: Program Manager
Position Number: 067600
Department: Montana Digital Academy
Work Schedule: Full-time, 1.0 FTE (40 Hours a week), Monday through Friday 8:00 am to 5:00 pm.
Salary: $20.734/hr Current employee’s rate of pay for this position will be determined by the staff compensation plan and will minimally be this posted salary. For questions and details regarding the staff compensation plan, email the Compensation Department .
Union Affiliation: FOCUS-MFPE
Probationary Period: Six months minimum
Benefits Include : Insurance package, mandatory retirement plan, partial tuition waiver, and wellness program.
Criminal Background Investigation is required prior to the Offer of Employment In accordance with University regulations, finalists for this position will be subject to criminal background investigations. ADA/EOE/AA/Veteran's Preference Reasonable accommodations are provided in the hiring process for persons with disabilities. For example, this material is available in alternative format upon request. As an Equal Opportunity/Affirmative Action employer, we encourage applications from minorities, veterans, and women. Qualified candidates may request veterans’ or disabilities preference in accordance with state law. References: References not listed on the application materials may be contacted; notice may be provided to the applicant. Testing: Individual hiring departments at UM may elect to administer pre-employment tests, which are relevant to essential job functions. Employment Eligibility: All New Employees must be eligible and show employment eligibility verification by the first date of employment at UM, as legally required (e.g., Form I-9).
Must be eligible to work in the United State upon hire. Sponsorship is not available for this position.
How to Apply
Priority Application Date: Tuesday, April 2, 2024by 11:59 PM (Mountain Time)
Complete applications received by this date will be guaranteed consideration. To receive full consideration, candidates are required to submit all of the following materials.
Please submit the following application materials** via the UM Jobs portal and by clicking "New Resume/CV" button. Please do not apply through Indeed.com*.
A complete application Includes:
*Applying through Indeed.com or easy apply through Indeed.com may result in submission of an incomplete application. Applications may be removed from full consideration if they are not complete with materials listed above under the "How to Apply" section. It is the responsibility of the applicant to ensure complete application materials are submitted and received by the date listed above.
**Please note: only five (5) attachments are allowed per application. Please combine documents accordingly.
Missoula, Montana, United States