Assistant Director, Treasury Services

Job Title

Assistant Director, Treasury Services

Agency

Prairie View A&M University

Department

Financial Administration

Proposed Minimum Salary

$4,848.59 monthly

Job Location

Prairie View, Texas

Job Type

Staff

Job Description

This position directly supervises the Accounts Receivable and Cash Management Section of Treasury Services. This position will provide direct oversight for student accounts, university receivables, account analysis and reconciliations. This position also assists the Director of Treasury in day to day operations and performs the duties of the Director of Treasury Services in his/her absence.

Responsibilities:

• Directly supervise five Staff Accountants and three student employees in the Accounts Receivable and Cash Management section of Treasury Services. Directly responsible for overseeing the Accounts Receivables and Cash Management section of Treasury Services.

• Responsible for daily office management, fiscal management, correspondence, personnel matters, complex level decisions, training staff, exercising initiative and independent judgment and supervision of Treasury Services support staff. Direct and coordinate collection efforts for past due accounts, including past due correspondence and submission of accounts to external collection agencies. Establish process for and submit accounts into the State Comptroller holds data system. Supports Treasury Services accountability for student account payments, account analysis, reconciliations, and corrections to student accounts.

• Responsible for disbursing Title IV and other student refunds due to Federal or State Financial Aid disbursements and other credit balances. Assist in review and verification of EFT transactions on behalf of the University. Counsels students and parents regarding their tuition and fee accounts and establishes and approves payment plans for students on a case by case basis.

• Responsible for preparing and ensuring departmental policies and procedures are written and followed in accordance with the University, A&M System, state and federal regulations. Responsible for interacting on a daily basis with the Office of Student Financial Aid, Office of the Registrar, Office of Admissions, Office of Financial Administration, Office of Financial Services, Office of Auxiliary Services and University Housing to provide professional level support and guidance on student records as it affects the Office of Treasury Services. Assist the Director of Treasury Services with his/her daily responsibilities. Performs duties of Director of Treasury Services in his/her absence including making complex decisions that may impact the university and its customers.

• ​ Process withholding taxes for international students who are receiving taxable scholarships. Identifies and resolves problems and inconsistencies and determines appropriate corrective procedures. Responsible for the research and resolution of student account issues and communicating results to students and/or interested internal or external parties as appropriate within the University’s procedures and the law.

• Develop and provide financial education workshops for college students to teach them about specific money management skills, provide them with tools to improve their financial knowledge, and provide them with resources and tips to manage their money. Reconcile assigned accounts on a monthly basis.

• Perform presentations at New Student Orientation each summer and spring including at the College of Nursing. Prepare presentation, materials and handouts to be issued to new students. Conducts cash handling training and marketplace training to outside departments. Interact with departments and directly supervise the operation of Marketplace and web payments used by departments. Provides guidance to departments to help them achieve the best results with marketing their product and or services offered through Marketplace (web payment process).

• Responsible for the review of daily bank entries prepared by Financial Accountant 1 using EDI and composite bank reports to verify account funds are being recorded correctly. This includes review of cash receipts, bank transfers and cash disbursements of all university banks. In addition, also verifies that bank wires have been posted to the correct account by Financial Accountant I.

• Performs other duties assigned.

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Education and Experience:

• Bachelor's degree in Accounting or Finance.

• Six years of related experience in professional finance or accounting.

Knowledge, Skills and Abilities:

• Knowledge of word processing and spreadsheet applications.

• Ability to multitask and work cooperatively with others.

• Strong verbal and written communication skills.

• Effective interpersonal and organizational skills.

• Ability to provide exacting accuracy in all phases of work.

Physical Requirements:

• Ability to lift moderately heavy objects.

Preferred Qualifications:

• Bachelor’s or Master’s degree in Accounting, Management or Finance.

• In addition to the minimum experience, three to five years of supervisory experience is preferred.

• Proficiency in using Microsoft applications to include MS Word and Excel.

Job Posting Close Date:

Required Attachments:

Please attach all required documents listed below in the attachment box labeled as either “Resume/CV or Resume/Cover Letter” on the application. Multiple attachments may be included in the “Resume/CV” or Resume/Cover Letter” attachment box.  Any additional attachments provided outside of the required documents listed below are considered optional.

• Resume or Curriculum Vitae

• Cover Letter

Application Submission Guidelines:

All applicants are required to apply via our Career Site on or before the closing date indicated on the job posting. Applicant inquiries received via email and websites such as Indeed, HigherEdJobs, etc. will not be considered unless the individual has applied to the available position via the PVAMU Career site.

The required documents listed in the above "Required Attachments" section must be attached to the application prior to the job closing date indicated to ensure full consideration for the application submitted. Please contact the Office of Human Resource on or before the closing date indicated above at 936-261-1730 or [email protected] should you need assistance with the online application process.

Background Check Requirements:

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/AffirmativeAction/Veterans/Disability Employer committed to diversity.