Assistant Director, Principal Gifts Strategy & Communications

Department
 

Booth Advancement: Major Gifts - Midwest

About the Department
 

The University of Chicago Booth School of Business is the second-oldest business school in the U.S. and second to none when it comes to influencing business education and business practices. Since 1898, the school has produced ideas and leaders that shape the world of business. Their rigorous, discipline-based approach to business education transforms students into confident, effective, respected business leaders prepared to face the toughest challenges. Chicago Booth has the finest set of facilities of any business school in the world. Each of the four campuses (two in Chicago, one in London, and one in Hong Kong) reflects the architectural traditions of its environs while offering a state-of-the-art learning environment. Chicago Booth is proud to claim: -an unmatched faculty. -degree and open enrollment programs offered on three continents. -a global body of nearly 54,000 accomplished alumni. - strong and growing corporate relationships that provide a wealth of lifelong career opportunities. As part of the world-renowned University of Chicago, Chicago Booth shares the University's core values that shape the distinctive intellectual culture. At Booth, they constantly question and test ideas, and seek proof. This extraordinarily effective approach to business leads to new ideas and innovative solutions. Seven of the Booth faculty members have won Nobel Prizes for these ideas - the first business school to achieve this accomplishment. For more information about the University of Chicago Booth School of Business, please visit: http://www.chicagobooth.edu/.

Job Summary
 

The Assistant Director, Principal Gifts Strategy & Communications is responsible for performing complex and diverse responsibilities in support of fundraising goals for the Chicago Booth Advancement. Reports to Senior Director, U.S. and Global Individual Giving, and takes direction from other members of the Principal Gifts team.
Coordinates the advancement activity of the Dean and Deputy Dean and the outreach of the Dean’s office to donors and prospects, manages the briefing and debriefing process for all visits completed by the Dean and Deputy Dean. Guarantees the accuracy of all prospect related information in Griffin, the University’s alumni database, serve as a power user of the database, assists the work of the Booth Advancement’s prospect management team, and generates reports to track and guide the office’s work with principal gift prospects. Helps gift officers effectively utilize Booth leadership to help meet fundraising goals, creates itineraries and briefings for Deputy Deans and faculty as needed.
Provides information in response to specific requests, directs calls and other relevant information to appropriate individuals while using discretion and judgment with confidential information. Develops a network of internal contacts and provides advisory assistance to other Booth and University offices that seek it. Encouraged to initiate projects that will be beneficial to the Advancement Team and expected to anticipate next steps and follow-up related to fundraising activity and active prospect management at the Principal Gift level.

Responsibilities

• Coordinates the activity of the Principal Gifts team, particularly in relation to the Dean and Deputy Dean’s work with prospects and donors. Serves as a secondary moves manager to facilitate, organize, and execute fundraising activities for principal gifts officers.
• Acts as main contact and liaison for gift officers with the Dean’s Office; manages the scheduling, briefing and debriefing process with the Dean. Organizes the Dean’s travel for development. 
• Writes briefings, acknowledgements, special greetings, proposals, one-pagers, and a broad spectrum of strategic fundraising materials created for specific audiences such as a donor or prospective donor, family foundation, or volunteer solicitor. As part of the process, establishes, monitors, and executes a timeline, builds a persuasive case for each piece, considers the specific audience, and integrates influential facts or statistics. Ensures the timely production and transmittal of the dean’s correspondence with principal gift prospects.
• Acts as a project manager for proposals and other written documents, and coordinates with the Centers team and Marketing and Communications.
• Collaborates with Research team to ensure the timely production of briefings for leadership and principal gift officers.
• Coordinates recognition and stewardship with the Donor Relations team.
• Manipulates and analyzes data to integrate information from Griffin, Community Directory, CRM, and other databases into various reports/summaries.  Creates reports from scratch related to alumni and prospects; assures appropriate information is captured in all applicable donor files and in Griffin.
• In collaboration with the Prospect Management team, shares relevant reports to assist gift officers in active prospect management. Updates Griffin, the alumni and donor database of records, by creating prospect actions and maintaining solicitation data, strategy, and next steps. 
• Participates in prospect strategy development as it relates to prospect qualification, cultivation, stewardship, etc. Assists in the preparation of prospect briefings, travel agendas and materials for gift officers, deans, and Chicago Booth leadership.
• As needed, manages a small portfolio of donors in stewardship for principal gifts.
• Writes timely and strategic correspondences to advance relationships.
• Works with others to maximize prospective donor cultivation.
• Performs other related work as needed.

Minimum Qualifications
 

Education:

Minimum requirements include a college or university degree in related field.

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Work Experience:

Minimum requirements include knowledge and skills developed through 2-5 years of work experience in a related job discipline.

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Certifications:

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Preferred Qualifications

Experience:

• A minimum three years of work experience in nonprofit management, development, alumni relations, marketing, public relations, or similar work.

Technical Skills or Knowledge:

• Demonstrated skill and knowledge of, or ability to quickly learn the internal workings of the University and the technology tools available to Chicago Booth staff, including Microsoft Windows, Microsoft Outlook, Word, Excel, PowerPoint and Access.

Preferred Competencies

• Interest in pursuing a career in development.
• A strong commitment to customer service, proven track record of problem solving, and the ability to manage multiple projects and relationships.
• Strong verbal and writing skills, high attention to detail and follow-up, and excellent organizational skills.
• Work independently, yet collegially and collaboratively in a team setting.
• Manage confidential information with discretion and tact.
• Familiarity with the University of Chicago.

Working Conditions

• This position is currently expected to work a minimum three days per week in the office.
• Work occasional evenings and weekends.

Application Documents

• Resume/CV (required)
• Cover Letter (required)

When applying, the document(s) MUST  be uploaded via the My Experience page, in the section titled Application Documents of the application.

Job Family
 

Alumni Relations & Development

Role Impact
 

Individual Contributor

FLSA Status
 

Exempt

Pay Frequency
 

Scheduled Weekly Hours
 

37.5

Benefits Eligible
 

Yes

Requires Compliance with University Covid-19 Vaccination Requirement
 

Yes

Drug Test Required
 

No

Health Screen Required
 

No

Motor Vehicle Record Inquiry Required
 

No

Posting Statement
 

Employees must comply with the University’s COVID-19 vaccination requirements. More information about the requirements can be found on the University of Chicago Vaccination GoForward .
The University of Chicago is an Affirmative Action/ Equal Opportunity/Disabled/Veterans Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, status as an individual with a disability, protected veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.

 

Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.

 

We seek a diverse pool of applicants who wish to join an academic community that places the highest value on rigorous inquiry and encourages a diversity of perspectives, experiences, groups of individuals, and ideas to inform and stimulate intellectual challenge, engagement, and exchange.

 

All offers of employment are contingent upon a background check that includes a review of conviction history.  A conviction does not automatically preclude University employment.  Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.

 

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