Assistant Director, Operations

Updated: 3 months ago
Location: College Station, TEXAS
Job Type: FullTime

Job Title

Assistant Director, Operations

Agency

Texas A&M University Health Science Center

Department

Senior Vice President & CEO

Proposed Minimum Salary

Commensurate

Job Location

College Station, Texas

Job Type

Staff

Job Description


What we believe

Texas A&M University is committed to enriching the learning and working environment for all visitors, students, faculty, and staff by promoting a culture that embraces inclusion, diversity, equity, and accountability.  Diverse perspectives, talents and identities are vital to accomplishing our mission and living our core values .”

Who we are

As one of the fastest-growing academic health centers in the nation, the Texas A&M University Health Science Center encompasses five schools and numerous centers and institutes working together to improve health through transformative education, innovative research and team-based health care delivery.

What we want

The Health Science Center (HSC) is looking for an Assistant Director, Operations to ssisting with oversight of business operations, the direction of program activities, and the development and implementation of program evaluation techniques. We desire an individual who subscribes to and supports our commitment as stated above. The successful applicant will bring their experience to the position and understand the demands of supporting the department in a fast-paced environment. This person must be professional, enjoy working in a high-volume environment and be able to apply strong organizational skills while being flexible in their daily routine.  If this is you, we invite you to apply to become a member of our team.


Job Description Summary

The Assistant Director, Operations is responsible for assisting with oversight of business operations, the direction of program activities, and the development and implementation of program evaluation techniques. They will assist leadership with strategic planning and setting program goals. They will plan, organize, and assist with the direction of day-to-day activities and develop and implement business administrative functions for the department, including policies and procedures that will improve daily operations. They are integral in supporting subcontract management activities from development to closeout. They will have the initiative to work with minimal supervision, with latitude for initiative and independent judgment. 

Qualifications

Required Education: Bachelor's degree or equivalent combination of education and experience.

Required Experience: 6 Years of business operations and/or management experience.

Preferred Education: Bachelor's degree in applicable field

Preferred Experience: Experience working on Grants, experience with invoicing, subcontractor management, procurement, and other business processes. Experience working with diverse individuals and communities.

Required Special Knowledge, Skills, and Abilities: Excellent written and verbal communication skills. Ability to work independently as well as within diverse teams. Proficient in Microsoft Excel, Word, PowerPoint, and Outlook and Video Conferencing Applications. Highly efficient organization and time management skills.  High level of attention to detail. Experience working with Sponsored Research Services. Ability to multi-task and work cooperatively with others.

Job Responsibilities:

Business Operations Oversight

Oversees business operations, which includes oversight of contracts, addressing budget matters, understanding general business operations, and guiding work teams. Develops and implements business administrative functions and sets standards for achieving goals.  Assists with preparation of proposals and contracts. Assists with preparation of budgets and financial monitoring. Coordinates with sponsors and TAMU Sponsored Research Programs on budgets, contract negotiations, and contract amendments

Program Direction

Assists Vice President and Director and other program management staff by directing program activities.  Oversees program progress against the statement of work and executed contracts. Determines work priorities with respect to invoicing, budgeting, and reporting, and ensures timelines are met.

Administrative Functions

Assists Director with administrative functions. Coordinates records retention and maintains references and resource materials.  Monitors compliance with policies and procedures.   Reviews travel for compliance with State and Federal guidelines and proper account numbers.  Respond to ad hoc requests, reporting information, and other issues as they arise.  


Program Evaluation

Develops and implements techniques for evaluating program activities.

Goal setting

Develops goals and objectives for programs and participates in strategic planning with leadership.

Other Duties

Performs other duties as assigned.

In accordance with the federal contractor vaccination mandate , specific facilities at The Texas A&M System may be considered a covered contractor workplace with covered contractor employees. Therefore, successful applicants for this position may be subject to the federal mandate to be fully vaccinated against COVID-19 as a condition of employment unless an approved medical or religious accommodation is in place.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Affirmative Action/Veterans/Disability Employer committed to diversity.


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