Assistant Director, Office of Postdoctoral Affairs

 

Job Summary:

Assist executive leadership with oversight of postdoctoral training.

As part of the Office of Postdoctoral Affairs team, within the Office of the Vice President for Research at UT Health San Antonio, that provides support to postdoctoral research fellows, the incumbent will manage various aspects of programming to include career and professional development, recruitment, outreach & retention.

Prior experience in career development programming, with some experience with recruitment activities are preferred. Experience advising postdocs is a plus. Some data management and/or statistical analysis skills are required.

 

Job Duties:

Collaborates with the Director to promote necessary communication and interactions for maintaining administrative effectiveness and programmatic continuity.

Assists the Director with the implementation of policies, procedures, and guidelines of the program as well as collecting, evaluating, and submission of programmatic data and assessments.

Coordinates and oversee activities within the program to include new postdoc orientation, committee meetings and program reviews.

Advises the UT Health San Antonio Postdoc Association (UP) and Annual San Antonio Postdoctoral Research Forum Organizing Committee

Collaborates internally and externally to provide professional development and non-academic skills training for postdocs (“Developing Your IDP” workshops, “Career Exploration” Groups, “Writing Accountability” Groups, etc.)

Organizes and participates in existing and recurring OPA programs (F-Troop, Primer, Entering Mentoring) and events (San Antonio Postdoctoral Research Forum, Pathways to Careers in Science)

Develops annual plan for OPA programs that is measurable and can be tracked; assists with establishing new initiatives to enhance experience and well-being of postdoctoral research fellows at institution

Provides administrative support for, and oversees institutionally-mandated programs: (i) Rigor and Reproducibility Workshops; and (ii) Responsible Conduct of Research (monthly Spotlight on Research Integrity Series)

Manages recruitment programming (e.g., develop new programs such as an annual postdoc recruitment event); identify and assist with establishment of  best practices in postdoc recruitment at institution

Maintains all data associated with major and new OPA initiatives

Conducts exit interviews with postdoctoral research fellows

Creates content and oversee maintenance OPA webpages and social media; creates printed and electronic materials for OPA events and activities

Participates in annual meetings of national organizations that involve postdocs and postdoctoral training - National Postdoctoral Association, American Association of Medical Colleges (AAMC) GREAT, etc.

Performs all other duties as assigned.

 

Education:

Bachelor's degree in Business Administration, health education, public health, community health, or other STEM-related fields is required.

 

Experience:

Five (5) years of job related experience in selected subject area to include at least two (2) years of supervisory experience is required.

Minimum three (3) years’ experience with Master’s degree (required) to include (2) years of supervisory experience; one (1) year experience required with a PhD to include (2) years of supervisory experience.

 

Preferred:

PhD degree in biomedical sciences or behavioral sciences is strongly preferred.

Strong project management, organizational, time management and decision-making skills.

Previous work experience, including tenure as postdoctoral trainee, in a university research environment and extramural grant-writing experience.

Experience in programming for postdocs (preferred); experience advising postdocs and data management and/or statistical analysis skills are pluses.

 

Additional Information