Assistant Director of Undergraduate Admission

Villanova University, United States

Updated: about 1 month ago
Location: Villanova, PENNSYLVANIA
Deadline: ;

Posting Details

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Posting Details (Default Section)


Posting Number: 20243929S
Position Title: Assistant Director of Undergraduate Admission
Position Type: Staff
Location: Villanova, PA
Recruitment Type: Internal/External Applicants
Work Schedule: full-time/12-months
Avg Hours Week
Department: 293-Office of Undergraduate Admission
Position Summary:
Villanova University, a top national ranked university as recognized by US News & World Report, is hiring an Assistant Director to join the Office of Undergraduate Admission. Our office values teamwork, creative ideas, and connection to the larger campus community in keeping with the University’s mission of increasing diversity, equity, inclusion, and access.

The Assistant Director will represent the University at select on and off-campus events (e.g. high school visits, college fairs, Nova Nation Presentations, case studies, panels, etc.) for recruitment and yield purposes in a designated territory*. In addition, this person will serve as a resource to campus visitors, such as students, parents, school counselors, alumni, etc. regarding the application process. This person is responsible for organizing, implementing, and managing Villanova’s recruitment efforts and yield activities, and work with alumni volunteers from their respective region. This individual will also holistically read and assess applications assigned for admission review. Extreme confidentiality and discretion are required regarding recruit and applicant information. This individual will also assist with other duties as assigned by senior leadership in the Office of Undergraduate Admission.
In addition, this individual will also serve as an integral team member relating to initiatives that are aligned with the University’s Strategic Plan and designated by the leadership of the Office of Undergraduate Admission. It is expected that this individual will also participate in on and off campus recruitment, yield events, retreats, committee review work, etc.
Villanova is a Catholic university sponsored by the Augustinian order. Diversity and inclusion have been and will continue to be an integral component of Villanova University’s mission. The University is an Equal Opportunity/Affirmative Action employer and seeks candidates who understand, respect and can contribute to the University’s mission and values.
Duties and Responsibilities:
  • Coordinate up to eight to ten weeks of travel annually for the purpose of recruitment and yield in a designated geographic territory. Will also develop a recruitment and yield plan for that region, which includes identifying feeder and potential feeder schools in the area and taking steps to significantly increase the University’s commitment in this region. Will be responsible for making all travel arrangements, including airline and hotel reservations, rental cars, etc. Represent Villanova University at college fairs, high schools, forums/panels and communicate with prospective students and their families on an individual basis. Maintain and adhere to a budget provided for the recruitment activities in the region. Detailed expense records must be maintained and reports provided.


  • Other job programmatic responsibilities may include assisting other staff members with their responsibilities and to be determined subsequently. Such responsibilities may include on-campus events, communications, scholarship, social media, technology/Slate, etc.

  • Holistically review, assesses, and be accountable for all applications from the designated region; serve on admission committees to make sure all decisions are fair and equitable as possible. Will also help with reading applications from other regions as assigned.

  • Conduct yield activities for admitted students from the designated region, including receptions and general communication. Perform other duties and tasks relating to the recruitment and enrollment of prospective and admitted students, including but not limited to serving on various committees throughout the year that enhance the development and continuous improvement of University initiatives.

  • Actively assist with Nova Nation Presentations, yield events, and serve as Counselor of the Day (COD), which involves meetings and answering questions with visiting students, families, and school counselors regarding the admission process, scholarships, financial aid, etc.

  • This individual will also serve as an integral team member relating to initiatives that are aligned with the University’s Strategic Plan. Placement in appropriate teams will be determined based on the individual’s experiences and the needs of the Office of Undergraduate Admission. Perform other duties and tasks as assigned relating to the recruitment of prospective students and the yield of admitted students.

  • Maintain membership and representation within the various regional admission counselor association(s) for networking and professional development. Attendance of at least one annual conference to benefit the University is strongly encouraged.
Minimum Qualifications:
  • A Bachelor’s degree is required, along with two to three years of demonstrated achievement or competency in a professional administrative and/or counseling experience in a university/college admission office or comparable experience or advanced education in a related field.
  • Strong written and oral communication skills, along with ability to demonstrate confidentiality and discretion are a must.
  • General knowledge of the workings of an admission office and the responsibilities related to information processing and data entry are helpful.
  • Knowledgeable of basic office and technological equipment, Slate/Technolutions and Microsoft Office (Word, Excel, Power Point, Teams, etc.), are required
  • Must be available for weekend travel and work evening hours based on admission cycle and a have a valid driver’s license.
Preferred Qualifications:
  • A Master’s degree is preferred along with an in-depth understanding of the college admission process with the experience of at least five full admission cycles (recruitment, application review, selection, and yield phases). In addition, strong written and oral communication skills are required.
  • The individual must be extremely organized, manage the budget allocation for recruitment and special programming, and be able to work as part of a team both in the office and in the wider campus community.
  • In addition to basic knowledge of office equipment, it is strongly preferred that the individual have experience with the following technologies: SLATE, Banner, Concur, etc. to review applications, track inquiries, run reports, manage travel expenses, etc.
  • Finally, the individual must be able to work independently, and be able to simultaneously perform multiple tasks while working under extremely stressful situations with mandated deadlines.
Physical Requirements and/or Unusual Work Hours:
  • Extensive travel, plus weekend and evening hours are required.


  • Tools, machinery, and equipment used: Office equipment (cell phone, laptop, etc.)

  • Environmental conditions (any unusual/adverse conditions such as exposure to chemicals, noise, illuminations, air quality, weather exposure, etc.) N/A

  • Physical requirements (items such as lifting, pushing, pulling, standing, or sitting for extended periods of time, manual dexterity, walking, etc.): May need to stand for up to three hours at a time at college fairs; will need to lift boxes of college materials approximately 15 lbs.), etc.
Special Message to Applicants:
Applications should include contact information for 2-3 references who will be contacted via email to provide recommendation if considered a finalist. Review of applications will begin immediately.
Posting Date:
Closing Date (11:59pm ET):
Salary Posting Information:
Commensurate with experience
Salary Band: I
Job Classification: exempt

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