Assistant Director of Training and Communications

Updated: 4 months ago
Location: Chicago, ILLINOIS
Job Type: FullTime

Please make sure to read the job posting in its entirety as it reflects both the University roles and responsibilities, followed by the specific description.


Department
2010016 BSD - CHSS


About the Unit
The Center for Health and the Social Sciences (CHeSS) provides the infrastructure to advance interdisciplinary research and training in health and social sciences at the University of Chicago. Housed under the Dean of the Biological Sciences Division's office, the Center attracts participation from across the University, including the Biological Sciences Division and Institute for Translational Medicine (ITM), Social Sciences Division, Physical Sciences Division, Business School, Harris School of Public Policy, Law School, Social Science Administration, National Opinion Research Center (NORC), and Argonne National Labs. The Center supports and promotes innovation and collaboration as well as excellence in research, scholarship and training. With 126 faculty associates from virtually all schools and divisions of the university, CHeSS serves as an incubator of ideas and supporter of research in health and the social sciences, sponsors seminars and workshops on campus, invites nationally-known scholars and policymakers to speak on a variety of topics, supports the writing and submission of grant applications and fundraising proposals, coordinates new research initiatives and projects, manages several training programs and provides expert research methods consultation during formative and operational phases of investigations.


Job Family
Academic Affairs

Responsible for campus academic affairs functions, including general administration, administrative support, academic planning and analysis, academic programs, faculty affairs, faculty research and development, institutional studies, off-campus programs, teacher credential programs, and academic information systems.


Career Track and Job Level
Continuing Education

Manages day-to-day operations of continuing education programming, including residential summer programs for high school students and undergraduates. Develops and evaluates program curriculum, policies, and procedures. Conducts communications and outreach for these programs, and responds to inquiries from enrolled students.

P2: Requires knowledge and experience in own discipline; still acquiring higher-level knowledge and skills. Builds knowledge of the organization, processes and customers. Solves a range of straightforward problems. Analyzes possible solutions using standard procedures. Receives a moderate level of guidance and direction.


Role Impact
Individual Contributor


Responsibilities
The job provides professional support for continuing education programming. Uses knowledge of internal and external University issues to administer program curriculum, policies, and procedures. Conducts communications and outreach for these programs, and responds to inquiries from enrolled students.

1) Collaborates with internal and external professionals to create new programs and enhance existing ones. Assists with evaluating the program curriculum, policies, and procedures., 2) Assists with planning and implementing program marketing activities, including the development of publications and Web site., 3) Gathers and analyzes data concerning program performance, and writes reports. Monitors program budgets., 4) May review work of and serve as a resource to program support staff and program instructors., 5) Performs other related work as needed.

Unit-specific Responsibilities

1) The Assistant Director will work under the supervision of the Director for Training and Communications to deliver training and educational support to the Center.

2) Responsibilities include day-to-day operations of Center-sponsored fellowships, training programs, and educational offerings as well as communications activities.

The following responsibilities represent Training programs that the Assistant Director will support.

3) The 8-week Summer Program in Outcomes Research Training (SPORT), which involves 3 courses, weekly seminars, managing guest course instructors, managing foundational course TA, manage and disseminate course materials.

4) An AHRQ T32 training program run jointly with Northwestern University, serving  pre-doctoral trainees from both institutions.

5) A NIA T32 funded program that supports pre and postdoctoral students in the demography and economics of aging.

6) A NIA T35 program that provides short term training to medical students in aging-related research.

7) The Committee on Clinical and Translational Science (CCTS), which mobilizes faculty and academic units across the University to enhance training in clinical and translational science by increasing and better coordinating curricular offerings, mentorship and other support for trainees in key areas of concentration within clinical and translational research.

8) MeSH, the MD/PhD Program in Medicine, the Social Sciences and Humanities, a joint degree program coordinated with the Pritzker School of Medicine.

9) An AmeriCorps program, including the recruitment, compliance, onboarding, and professional development of members based at UChicago and external sites.

10) A NCATS TL1 postdoctoral program in Clinical Research and Medical Informatics.

11) A Burroughs Wellcome Fund Award supporting training of MD students in the basic-translational sciences.

12) A NHLBI K12 program in HIV-related cardiovascular and sleep disorders career development program for junior faculty.

13) A NIA R25 program to prepare undergraduates from backgrounds underrepresented in the sciences for careers in science and aging.

14) The LSE-UChicago Double Executive Masters in Health Policy program.

The following responsibilities represent Communications activities.

15) Completing a weekly e-newsletter that is distributed to over 1,000 stakeholders both internally and externally.

16) Maintaining social media platforms for CHeSS and affiliated research projects.

17) Maintaining the CHeSS website and building new websites through wordpress for research projects and programs supported by CHeSS.

18) Developing marketing materials for workshops and special events.

19) Responsibilities include the development, implementation and evaluation of multiple training programs; preparation and management of training-related budgets; all activities related to the operation, from recruiting to enrolling and advising students, and funding of these programs, including progress reports for grants and proposals for continuing or additional funding as well as the oversight of ongoing communication activities, including the development of a weekly newsletter, social media content, and marketing materials for training programs and events.

20) Collaborate with the CHeSS grants administration team in pre-and post-award processes for a portfolio of training-related grants and compliance with institutional and federal guidelines.

21) Develop and execute trainee recruitment and selection processes for multiple training programs.

22) Oversee relevant program steering and external advisory board affairs. 

23) Manage learning plan administration dissemination and review processes for relevant programs.

24) Maintain alumni database and respond to informational queries from graduates.

25) Manage training program evaluation process including analyzing evaluation statistics.

26) Work as part of a team to ensure effective and efficient service within the Center and in its relations with other units of the University.

27) Maintain confidentiality of sensitive faculty, staff, and student information.

28) Interact with internal and external customers in a professional and courteous manner.

29) Communicate effectively in both a written and oral format with a broad range of individuals within and external to the University of Chicago community.

30) Document all processes developed to ensure that they are sustainable.

31) Independently organize and guide regular meetings of senior faculty and administrative leaders of training programs across multiple units of the University to ensure coordination of training activities and administration across these units.

Unit-preferred Competencies

1) Marketing, graphic design, and web-based skills, including in Adobe Photoshop and Illustrator, Wordpress, and mailchimp.

2) Ability to develop educational programs and curricula
3) Knowledge of program subject matter.
4) Analytical skills.

5) Budget management skills.
6) Problem-solving skills.
7) Decision-making skills.
8) Attention to detail.
9) Organizational skills.
10) Oral and written communication skills.
11) Interpersonal skills.
12) Customer service skills.
13) Ability to work independently and as part of a team.
14) Ability to manage stressful situations.
15) Ability to work on multiple projects simultaneously, set priorities, and meet deadlines.
16) Ability to work evenings and weekends.


Education, Experience, and Certifications
Minimum requirements include a college or university degree in related field.

Minimum requirements include knowledge and skills developed through 2-5 years of work experience in a related job discipline.

Preferred Qualifications

Education

1) Master’s degree or higher in health policy administration or other relevant studies

Required Documents

1) Resume

2) Cover letter

NOTE: When applying, all required documents MUST be uploaded under the Resume/CV section of the application.


FLSA Status
Exempt


Pay Frequency
Monthly


Pay Grade
Depends on Qualifications


Scheduled Weekly Hours
37.5


Benefits Eligible
Yes


Drug Test Required
No


Health Screen Required
No


Motor Vehicle Record Inquiry Required
No


Posting Date
2019-11-21-08:00


Remove from Posting On or Before
2020-05-21-07:00


Posting Statement

The University of Chicago is an Affirmative Action/ Equal Opportunity /Disabled/Veterans Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, status as an individual with a disability, protected veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.

Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form .

The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at: http://securityreport.uchicago.edu . Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.


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