Assistant Director of Student Employment

University of Texas at Dallas, United States

Updated: 10 days ago
Location: Richardson, TEXAS
Deadline: ;

Posting Details
Posting Details


Posting Number S05543P
Position Title Assistant Director of Student Employment
Functional Title Assistant Director of Student Employment
Department Career Center
Salary Range 58,000 - DOQ
Pay Basis Monthly
Position Status Regular full-time
Location Richardson
Position End Date (if temporary)
Posting Open Date 03/22/2024
Posting Close Date
Open Until Filled Yes
Desired Start Date 04/01/2024
Job Summary
Reporting to the Associate Director for Experiential Programs, the Assistant Director of Student Employment will oversee all phases of student employment, including working with on-campus departments to support the development and hiring of on-campus student employees, including work-study (on and off-campus) and non-work-study positions. Serve as a departmental liaison with internal and external constituents on all aspects of student employment. Develop and maintain student/supervisor employee training and compliance materials. Provide training presentations to students and staff.
This position will oversee multiple professional staff.
Minimum Education and Experience
Bachelor’s degree in related field and three years of work experience in a career center or similar environment OR Master’s degree in a related field and one year of work experience in a career center or similar environment, preferably within a university setting; knowledge of employment processes (i.e. recruiting/hiring, training, performance management, etc.).
Preferred Education and Experience
Master’s degree in human resources or closely related field. Demonstrated understanding of Form I-9 requirements, ensuring accurate completion and compliance with regulations. Experience in designing efficient onboarding processes for student employees, including utilizing electronic onboarding systems. Strong communication skills to effectively convey onboarding procedures and provide necessary training to stakeholders. Track record of maintaining accurate records, collaborating with campus departments, and identifying opportunities for continuous improvement in onboarding practices. Experienced in supervising full-time staff, possessing creative problem-solving skills, and demonstrating attention to detail.
Essential Duties and Responsibilities
  • Oversee Student Employment: Manage all phases of student employment, collaborating with on-campus departments to facilitate the development and hiring of on-campus student employees, including both work-study (on and off campus) and non-work-study positions. Including managing the onboarding process and accurately completing I-9s in accordance with policy and regulations.
  • Departmental Liaison: Serve as a liaison between the student employment department and internal as well as external stakeholders, providing guidance and support on various aspects of student employment initiatives.
  • Training and Compliance: Develop and maintain training materials and compliance procedures for student employees and their supervisors. Ensure that both students and staff are adequately trained on relevant policies, procedures, and regulations.
  • Training Presentations: Conduct training presentations for students and staff to enhance their understanding of student employment processes, expectations, and compliance requirements.
  • Supervision: Provide supervision and leadership to multiple professional staff.
  • Program Development: Continuously assess and improve student employment programs, identifying opportunities for enhancement and implementing strategies to optimize the recruitment, training, and retention of student employees.
  • Data Management: Oversee the maintenance of accurate records and data related to student employment, including employment statistics, payroll information, and compliance documentation.
  • Collaboration: Collaborate with other departments and campus stakeholders to integrate student employment initiatives with broader institutional goals and initiatives, fostering a cohesive and supportive campus community.
  • Policy Implementation: Ensure adherence to university policies, federal regulations, and best practices related to student employment, implementing appropriate procedures and protocols to maintain compliance.
  • Other duties as assigned.
Physical Activities
Working Conditions
Additional Information
After the probationary period, this role may be eligible for a hybrid (partly remote/partly in-office) work schedule, subject to business need and manager approval. Must be located within the DFW Area and have the ability to be on campus with 24 hours of notice. A UT Dallas Remote Work Agreement will be required within 14 days after approval.
What We Can Offer
UT Dallas is an Equal Opportunity Employer with an employee-friendly and supportive work environment. Our comprehensive compensation and benefits package that is effective as of your hire date includes:
  • Competitive Salary
  • Tuition Benefits
  • Internal Training
  • BCBS PPO Medical insurance – 100% paid for full-time employees
  • PPO and DHMO Dental Insurance Plan – PPO plans include ortho benefits
  • Vision Insurance
  • Long and short-term disability
  • TRS Retirement Plan – defined benefit plan offering lifetime annuity upon retirement
  • Voluntary Retirement Plan Options – additional savings opportunities with Tax-Sheltered Annuity Plans and Deferred Compensation Plans
  • Dental/Vision/AD&D
  • Paid time off
  • Paid Holidays
  • Paid Winter Break
  • Fertility Benefits
  • Remote Work Options – approved by department


All UT Dallas employees have access to various professional development opportunities, including a membership to Academic Impressions, LinkedIn Learning, and UT Dallas Bright Leaders Program.
Visit https://hr.utdallas.edu/employees/benefits/ for more information.
If you are looking for a rewarding career opportunity with great benefits? Look no further! Join our team!
Special Instructions Summary
Important Message
1) All employees serve as a representative of the University and are expected to display respect, civility, professional courtesy, consideration of others and discretion in all interactions with members of the UT Dallas community and the general public.
2) The University of Texas at Dallas is committed to providing an educational, living, and working environment that is welcoming, respectful, and inclusive of all members of the university community. UT Dallas does not discriminate on the basis of race, color, religion, sex (including pregnancy), sexual orientation, gender identity, gender expression, age, national origin, disability, genetic information, or veteran status in its services, programs, activities, employment, and education, including in admission and enrollment. EOE, including disability/veterans. The University is committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities. To request reasonable accommodation in the employment application and interview process, contact the ADA Coordinator . For inquiries regarding nondiscrimination policies, contact the Title IX Coordinator .

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