Assistant Director of Programs and Events

Updated: 2 months ago
Location: Chicago, ILLINOIS
Job Type: FullTime

Department
 

College SSCD - Pozen Center


About the Department
 

The Human Rights Program at the University of Chicago was founded in 1998 and renamed the Pozen Family Center for Human Rights in July 2014. The Pozen Center supports innovative interdisciplinary teaching and research initiatives that critically explore the theory and practice of global human rights.


Job Summary
 

Reporting to the Deputy Director, the Assistant Director of Programs and Events is primarily responsible for developing and executing curricular and co-curricular programming for students, faculty, and the University of Chicago community. This includes Pozen events, conferences, and programs, inclusive of the Human Rights Internship Program. The role is also primarily responsible for marketing/communications and publicity.
The Assistant Director of Programs and Events works closely with Pozen Center leadership, ensuring that programs, processes, and protocols are executed with precision and professionalism at all times. The role requires a passion for working with students, an interest in human rights, an eye for detail, and a commitment to excellence.

Responsibilities

  • Planning - works closely with Pozen Center Directors, faculty, students, and other University units to develop and execute plans for events and programs, including the development of event budgets and facilitating collaboration with on-campus and community partners to engage diverse audiences for events and programs. They will also initiate and curate new events and series as appropriate for the Pozen Center portfolio.
  • Logistics - coordinates the planning, venue reservation, transportation, food, speaker invitations and honoraria, RSVPs, and on-site staffing for events, programs, and other special projects (which includes occasional evening and weekend work); coordinates applications for Pozen fellowships and awards.
  • Student Supervision - supervises student staff on projects including event execution, outreach, and email communications.
  • Publicity - coordinates the promotion of Pozen Center events, programs, and awards, including commissioning and/or designing posters, social media and co-sponsor outreach, and website updates.
  • Web/social media - oversees the Pozen Center website and other social media to ensure consistent messaging and visual identity across all communications media.
  • Email - manages Pozen Center email communications, specifically the Weekly Digest (the Pozen Center community forum for information about human rights-related events and opportunities).
  • News pieces - writes short articles and feature stories about Pozen programs, students, faculty, announcements, and initiatives.
  • Internship Program - Coordinates the Human Rights Internship Program, a partnership with Career Advancement. This includes designing and modifying the training curriculum, running the application process, selecting interns, planning and hosting the annual Internship Symposium, leading cohort trainings, mentoring students as they seek placements, overseeing payment logistics, and monitoring summer reporting.
  • Human Rights Leaders Program - selects, trains, and mentors a small group of students who assist with Internship Program operations. Sets regular meetings, monitors progress, and arranges quarterly professional development activities with alumni.
  • Special Projects - works independently on special projects and initiatives of the Center, which involves research, reporting, and program cultivation. For example, new curricular and co-curricular initiatives (including the Human Rights Major), website projects, and other priorities (including alumni connections) as laid out by Pozen Center Directors.
  • Assists with research, including vendor selection and contract negotiation. Keeps track of all expenses, prepares reports on costs, using existing procedures to solve moderately complex problems as they arise.
  • Works to implement ideas for improvement as they are identified in addition to providing post-event feedback on turnout and vendor performance with direction from others.
  • Performs other related work as needed.


Minimum Qualifications
 

Education:

Minimum requirements include a college or university degree in related field.

---
Work Experience:

Minimum requirements include knowledge and skills developed through 2-5 years of work experience in a related job discipline.

---
Certifications:

---

Preferred Qualifications

Education:

  • Bachelor’s degree in liberal arts and sciences.
  • Master’s degree.

Experience:

  • Minimum 2 years of full-time experience, preferably in a university or non-profit setting.

Technical Skills or Knowledge:

  • Excellent technical skills and knowledge of communication trends.
  • Expertise in Microsoft Office; Adobe Creative Suite; Zoom.
  • Skilled in website content management using Drupal or similar CMS; Mailchimp or similar EMS; social media platforms; web-based applications and project management tools.
  • Proficient with AV equipment.

Preferred Competencies

  • A demonstrated passion for Human Rights and the mission of the Pozen Center.
  • Strong interpersonal skills, demonstrated initiative, and the ability to work both independently and collaboratively, with flexibility and adaptability.
  • Multi-task, meet deadlines, and work successfully in a fast-paced environment.
  • Highly organized with keen attention to detail and commitment to accuracy.
  • Excellent writing, editing, and oral communication skills.
  • Work successfully within the University community including with students, faculty, and staff.
  • Work successfully with diverse communities, external organizations, and individuals on behalf of the Pozen Center.

Working Conditions

  • Office environment.
  • Some evening and weekend work flexibility for on- and off-site programming.
  • Fast-paced environment.
  • Lift up to 40 lbs.
  • Sit at a computer for 4-6 hours.
  • Periodic walking to other campus locations.

Application Documents

  • Resume/CV (required)
  • Cover letter that includes your interest in this position (required)
  • References Contact Information (3)(required)


When applying, the document(s) MUST  be uploaded via the My Experience page, in the section titled Application Documents of the application.


Job Family
 

Communications


Role Impact
 

Individual Contributor


FLSA Status
 

Exempt


Pay Frequency
 

Monthly


Scheduled Weekly Hours
 

37.5


Benefits Eligible
 

Yes


Drug Test Required
 

No


Health Screen Required
 

No


Motor Vehicle Record Inquiry Required
 

No


Posting Statement
 

Applicant Inquiry Form. <span>Applicant Inquiry Form</span> The University of Chicago is an Affirmative Action/ Equal Opportunity /Disabled/Veterans Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, status as an individual with a disability, protected veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.

 

Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.

 

We seek a diverse pool of applicants who wish to join an academic community that places the highest value on rigorous inquiry and encourages a diversity of perspectives, experiences, groups of individuals, and ideas to inform and stimulate intellectual challenge, engagement, and exchange.

 

All offers of employment are contingent upon a background check that includes a review of conviction history.  A conviction does not automatically preclude University employment.  Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.

 

The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at: http://securityreport.uchicago.edu . Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.



Department
 

College SSCD - Pozen Center


About the Department
 

The Human Rights Program at the University of Chicago was founded in 1998 and renamed the Pozen Family Center for Human Rights in July 2014. The Pozen Center supports innovative interdisciplinary teaching and research initiatives that critically explore the theory and practice of global human rights.


Job Summary
 

Reporting to the Deputy Director, the Assistant Director of Programs and Events is primarily responsible for developing and executing curricular and co-curricular programming for students, faculty, and the University of Chicago community. This includes Pozen events, conferences, and programs, inclusive of the Human Rights Internship Program. The role is also primarily responsible for marketing/communications and publicity.
The Assistant Director of Programs and Events works closely with Pozen Center leadership, ensuring that programs, processes, and protocols are executed with precision and professionalism at all times. The role requires a passion for working with students, an interest in human rights, an eye for detail, and a commitment to excellence.

Responsibilities

  • Planning - works closely with Pozen Center Directors, faculty, students, and other University units to develop and execute plans for events and programs, including the development of event budgets and facilitating collaboration with on-campus and community partners to engage diverse audiences for events and programs. They will also initiate and curate new events and series as appropriate for the Pozen Center portfolio.
  • Logistics - coordinates the planning, venue reservation, transportation, food, speaker invitations and honoraria, RSVPs, and on-site staffing for events, programs, and other special projects (which includes occasional evening and weekend work); coordinates applications for Pozen fellowships and awards.
  • Student Supervision - supervises student staff on projects including event execution, outreach, and email communications.
  • Publicity - coordinates the promotion of Pozen Center events, programs, and awards, including commissioning and/or designing posters, social media and co-sponsor outreach, and website updates.
  • Web/social media - oversees the Pozen Center website and other social media to ensure consistent messaging and visual identity across all communications media.
  • Email - manages Pozen Center email communications, specifically the Weekly Digest (the Pozen Center community forum for information about human rights-related events and opportunities).
  • News pieces - writes short articles and feature stories about Pozen programs, students, faculty, announcements, and initiatives.
  • Internship Program - Coordinates the Human Rights Internship Program, a partnership with Career Advancement. This includes designing and modifying the training curriculum, running the application process, selecting interns, planning and hosting the annual Internship Symposium, leading cohort trainings, mentoring students as they seek placements, overseeing payment logistics, and monitoring summer reporting.
  • Human Rights Leaders Program - selects, trains, and mentors a small group of students who assist with Internship Program operations. Sets regular meetings, monitors progress, and arranges quarterly professional development activities with alumni.
  • Special Projects - works independently on special projects and initiatives of the Center, which involves research, reporting, and program cultivation. For example, new curricular and co-curricular initiatives (including the Human Rights Major), website projects, and other priorities (including alumni connections) as laid out by Pozen Center Directors.
  • Assists with research, including vendor selection and contract negotiation. Keeps track of all expenses, prepares reports on costs, using existing procedures to solve moderately complex problems as they arise.
  • Works to implement ideas for improvement as they are identified in addition to providing post-event feedback on turnout and vendor performance with direction from others.
  • Performs other related work as needed.


Minimum Qualifications
 

Education:

Minimum requirements include a college or university degree in related field.

---
Work Experience:

Minimum requirements include knowledge and skills developed through 2-5 years of work experience in a related job discipline.

---
Certifications:

---

Preferred Qualifications

Education:

  • Bachelor’s degree in liberal arts and sciences.
  • Master’s degree.

Experience:

  • Minimum 2 years of full-time experience, preferably in a university or non-profit setting.

Technical Skills or Knowledge:

  • Excellent technical skills and knowledge of communication trends.
  • Expertise in Microsoft Office; Adobe Creative Suite; Zoom.
  • Skilled in website content management using Drupal or similar CMS; Mailchimp or similar EMS; social media platforms; web-based applications and project management tools.
  • Proficient with AV equipment.

Preferred Competencies

  • A demonstrated passion for Human Rights and the mission of the Pozen Center.
  • Strong interpersonal skills, demonstrated initiative, and the ability to work both independently and collaboratively, with flexibility and adaptability.
  • Multi-task, meet deadlines, and work successfully in a fast-paced environment.
  • Highly organized with keen attention to detail and commitment to accuracy.
  • Excellent writing, editing, and oral communication skills.
  • Work successfully within the University community including with students, faculty, and staff.
  • Work successfully with diverse communities, external organizations, and individuals on behalf of the Pozen Center.

Working Conditions

  • Office environment.
  • Some evening and weekend work flexibility for on- and off-site programming.
  • Fast-paced environment.
  • Lift up to 40 lbs.
  • Sit at a computer for 4-6 hours.
  • Periodic walking to other campus locations.

Application Documents

  • Resume/CV (required)
  • Cover letter that includes your interest in this position (required)
  • References Contact Information (3)(required)


When applying, the document(s) MUST  be uploaded via the My Experience page, in the section titled Application Documents of the application.


Job Family
 

Communications


Role Impact
 

Individual Contributor


FLSA Status
 

Exempt


Pay Frequency
 

Monthly


Scheduled Weekly Hours
 

37.5


Benefits Eligible
 

Yes


Drug Test Required
 

No


Health Screen Required
 

No


Motor Vehicle Record Inquiry Required
 

No


Posting Statement
 

Applicant Inquiry Form. <span>Applicant Inquiry Form</span> The University of Chicago is an Affirmative Action/ Equal Opportunity /Disabled/Veterans Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, status as an individual with a disability, protected veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.

 

Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.

 

We seek a diverse pool of applicants who wish to join an academic community that places the highest value on rigorous inquiry and encourages a diversity of perspectives, experiences, groups of individuals, and ideas to inform and stimulate intellectual challenge, engagement, and exchange.

 

All offers of employment are contingent upon a background check that includes a review of conviction history.  A conviction does not automatically preclude University employment.  Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.

 

The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at: http://securityreport.uchicago.edu . Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.


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