Details
Posted: 09-Apr-24
Location: South Orange, New Jersey
Salary: Open
Categories:
Financial
Staff/Administrative
Internal Number: 496230
The Assistant Director of Procurement Services will be the primary contact for functions relating to the management of procurement systems in support of enhancing the University's purchasing processes, facilitate clear procurement objectives, and understand the wide range of decision making with the commitment to community stability to provide better services. The incumbent will assist the Director of Procurement Services with the daily functions of the office including supporting the strategic goals of the department and the University.
Duties and Responsibilities:
Provide leadership, mentoring and support University personnel to ensure they understand their roles and interdependence in the delivery of sustainable services. Interact with University stakeholders to understand their requirements and provide guidance through the current processes to meet those requirements.
Assist with the preparation of a procurement and requisitioning standard operating procedures to ensure procurement activities comply with best-in-class practices, internal policies and procedures, and applicable legal and regulatory requirements. Maintain and manage all technical processes, which includes creating and maintaining system integrity and ensure smooth daily operation of procurement, approvals, RFPs, purchase orders and credit card program. Implement and maintain complex technical solutions to replace existing manual and/or inefficient processes.
Review contract proposals and negotiate contracts that meet the policy objectives, ensure compliance with the University's requirements, budget constraints and regulatory requirements, if applicable. Prepare monthly progress reports including key initiatives, savings achieved/forecast, cost metrics and variances.
Manage vendor relationships to ensure best in class total cost, product and service quality, continuity of goods and services, and aligning with internal stakeholder and University strategies. Manage vendor performance by establishing vendor compliance procedures and review key performance indicators. Monitor all steps of vendor on-boarding registration process and timely resolution of issues.
Collaborate with other Finance Division departments during the fiscal year-end close processes which includes but is not limited to open purchase orders and expense accruals. Provide necessary documentation for annual audit as requested.
Assist with the management of the University credit card program. Participates in professional associations to stay informed of new developments in the procurement field and technology changes. Perform other departmental related duties as assigned.
Required Qualifications:
Bachelor's degree in Business, Procurement, Finance or a related discipline
A minimum of five years professional experience in purchasing and vendor management
Strong analytical and problem-solving skills
Proficiency in ERP systems
Strong MS Office Suite skills, specifically Excel, Word, PowerPoint.
Excellent communication and interpersonal skills with the ability to train and support employees at all levels
Desired Qualifications:
Master's degree - MBA or related disciplines
Higher education work experience
Salary Grade:
UG - Administrative
Exempt/Nonexempt: Exempt
Physical Demands: General Office Environment
Special Instructions to Applicants:
Seton Hall University is committed to programs of Equal Employment Opportunity (EEO) and the principles of affirmative action.
Create a Job Alert for Similar Jobs
About Seton Hall University
Seton Hall University is a major Catholic university. In a diverse and collaborative environment it focuses on academic and ethical development. Seton Hall students are prepared to be leaders in their professional and community lives in a global society and are challenged by outstanding faculty, an evolving technologically advanced setting and values-centered curricula.
Connections working at Seton Hall University
More Jobs from This Employer
https://main.hercjobs.org/jobs/19969078/assistant-director-of-procurement-services
Return to Search Results
Similar Positions
-
Local Foods Educator Watertown, Ny, Cornell University, United States, 1 day ago
This position will serve as the Local Foods Educator for Cornell Cooperative Extension of Jefferson County and will work under the direction and supervision of the Local Foods Manager. The primary...
-
Manager, Accounts Payable Technical & Banking Support, New York University, United States, 12 days ago
The Manager, Accounts Payable Technical & Banking Support manages all aspects of financial settlement with suppliers (wires, ACH, checks, virtual card payments, etc.). Liaising and interacting wit...
-
Associate Director Of Dining, New York University, United States, 16 days ago
The Associate Director of Dining acts as a Dining Services strategic liaison for facilities-related issues, equipment issues, purchases, and operational issues for the Division of Campus Services....
-
Events Contract Specialist, New York University, United States, about 3 hours ago
University Development and Alumni Relations (UDAR) is dedicated to soliciting the private funding necessary to support the strategic goals of the University in teaching, learning, and research. Th...
-
Program Administrator, Yeshiva University, United States, about 18 hours ago
Position Summary: The Program Administrator is responsible for the daily operational activity of the Office of the Dean and will have responsibility for a wide range of administrative, budgetary, ...
-
Operations Administrator Center On International Cooperation, New York University, United States, 2 days ago
The Center on International Cooperation (CIC) is seeking a dedicated Operations Administrator to join their team. This individual will provide operational and strategic support to the CIC. Assist ...