Assistant Director of Procurement and Business Operations

The Assistant Director of Procurement and Business Operations will support the Director in matters relating to college purchasing, inventory/asset management, and business operations. This position will conduct simple to complex procurement transactions for commodities, services, grants and construction, and exercise discretionary judgment with regard to special circumstances and problem resolution in consultation with the Director. The Assistant Director will act as point of contact for the department in Director's absence and provide support to the Director for the day-to-day supervision and direction to the department and other assigned business-related services.

Key Responsibilities and Duties:

• Assist with the review and preparation of solicitations for goods and services, to include writing specifications for unique or complex projects, analyzing bid/proposal results and making recommendations for award of contracts;
• Assist the Director with the review of contracts/agreements for the College and maintain files of said contracts/agreements;
• Work in concert with various College departments responsible for PeopleSoft modules that interface with the College's purchasing module. Participates in upgrades as required. Maintains Suppliers, Requisition Entry and Approval, Issuance of Purchase Order, Receiving and Inspection and Contracts;
• Ensure compliance with State and public bidding laws and College policies and procedures;
• Maintain budgets for construction, major repairs, and extensive maintenance and ensure proper Construction in Progress accounting for the financial statements;
• Provide analysis and reporting of College purchasing and inventory activities;
• Assist with training programs relating to Purchasing and Inventory Policies and Procedures for new and existing employees;
• Responsible for procuring, inventorying and distributing all College office supplies, including branded stationary and envelopes and maintaining appropriate inventory levels;
• Interview vendor representatives to develop new sources of supplies, securing favorable terms for the College;
• Ensure encumbrances are completed in MMARS as so stated by the Office of the Comptroller.
• Maintain a standard of superior service to all customers, fosters and maintains positive relationships and works collaboratively with faculty, staff, students, and vendors;
• Perform other duties as assigned.

Commitment to Equity:

• Support MassBay's commitment to the Equity Agenda;
• Collaborate with faculty, staff, and students on the College's strategic initiatives dedicated to closing the equity gap related to student outcomes;
• Support MassBay's commitment to being anti-racist, embracing a community free of bias and inequality;
• Contribute to discussion and review of applicable College policies with a critical lens toward diversity, equity and inclusion;
• Engage with the Office of Diversity on issues related to underserved student success;
• Further the examination of pertinent practices that are culturally responsive and reflective of inclusive perspectives;
• Engage in conversations with colleagues and students regarding best practices related to equity and inclusion.

This list is not to be considered all-inclusive. A supervisor may assign other duties as required to meet the needs and foster the mission of the College.
All employees of MassBay are expected to work collegially and collaboratively within a community that values and celebrates diversity.
Required Qualifications:

• Bachelor's degree in a related field;
• Five years' experience working in purchasing;
• Knowledge of Massachusetts General Laws regarding bidding for goods and service, and public construction;
• Ability to obtain Massachusetts Certified Public Purchasing Official (MCPPO) certification;
• Demonstrated interpersonal skills;
• Proficiency in oral and written expression.

Preferred Qualifications:

• Sensitivity and commitment to the goals of Affirmative Action and workforce diversity;
• Experience working in a diverse environment;
• Demonstrated commitment to working with underserved students;
• Experience working in higher education;
• Experience using PeopleSoft Financials;
• Experience processing transaction in MMARS;
• Massachusetts Certified Public Purchasing Official (MCPPO) certification.

Additional Information:

Salary Range: $65,000.00 - 75,000.00 Annual Salary

Classification Type: Regular Employee

Application Deadline: August 10, 2021 , or thereafter until filled.

Staff

Hiring is subject to state appropriation funding.

Final candidates are required to provide sealed transcripts and/or certifications.

Hiring is contingent upon a successful CORI clearance.

Massachusetts Bay Community College is an affirmative action/equal opportunity employer and does not discriminate on the basis of race, color, national origin, sex, disability, religion, age, veteran or military status, genetic information, gender identity, or sexual orientation in its programs and activities as required by Title IX of the Educational Amendments of 1972, the Americans with Disabilities Act of 1990, Section 504 of the Rehabilitation Act of 1973, Title VII of the Civil Rights Act of 1964, and other applicable statutes and college policies. The College prohibits sexual harassment, including sexual violence. Inquiries or complaints concerning discrimination, harassment, retaliation, or sexual violence shall be referred to the College's for Affirmative Action and/or Title IX Coordinator, Lisa MacDonald, Director of Equity Compliance, [email protected], (781) 239-3147, the Massachusetts Commission Against Discrimination, the Equal Employment Opportunities Commission or the United States Department of Education's Office for Civil Rights.