Assistant Director of Gift Processing

Posting Details
Position Information

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Position Title	Assistant Director of Gift Processing
About this Opportunity	Would you like to work with an energetic group of staff at a unified foundation, one with no barriers between advancement, alumni relations, and stewardship? Now is your chance to be part of a dynamic team dedicated to reinventing higher education through philanthropy and cutting-edge partnerships. The Ball State University Foundation currently has an opening for an Assistant Director of Gift Processing, who will play a key role in what is the most ambitious fundraising campaign in BSU history. If you’re looking for a high-achieving work environment with a culture of camaraderie and a mission to change lives, check out the job details below.
Our Statement on Inclusiveness	At Ball State University, inclusiveness is one of the enduring values and informs all of our work. We define ‘inclusiveness’ as a commitment ‘to respect and embrace equity, inclusion, and diversity in people, ideas, and opinions.’ As such, this value incorporates a commitment to inclusive excellence and freedom of expression.
Benefits and Community	Ball State University offers an excellent benefits package for eligible positions. Click here to explore options. Affordable Healthcare Retirement Tuition Remission (For eligible employees, their dependents, and spouse) Paid Parental Leave Professional Development
Live Near Your Work - If you are considering living near the Ball State area, please visit the following link to learn more about relocation and living in east central Indiana:	https://www.bsu.edu/about/live-near-your-work
FLSA	Administrative Exemption
Hrs/Week	40
Length of Assignment	Full-Time At-Will
Position Function	As a member of the Advancement Services and Prospect Development team and reporting to the Senior Director of Advancement Services, the Assistant Director of Gift Processing manages the Gift Processing department, as well as personally batching and processing gifts into the database of record (Raiser’s Edge NXT). The Assistant Director will take a leading role in establishing and following internal controls, validation and quality assurance processes to ensure constituent and gift records are accurate, and will oversee management of documentation and record keeping ensuring compliance to donor intention.
Minimum Education	Bachelor’s Degree from an accredited institution, or in lieu of Bachelor’s Degree an Associate Degree and two or more additional years of related experience.
Minimum Experience	At least one year of related experience and/or experience in banking, accounting, retail cash management.
Minimum Other	Problem solving, critical thinking, and analytical skills. Strong verbal and written communication skills and the ability to communicate effectively and interact well with people of all ages and diversity. Ability to effectively manage multiple projects, organize work, and meet deadlines. Excellent attention to detail and high degree of accuracy. Curiosity with technology. Proficiency with Microsoft Office products with a focus on Word, Excel, Outlook, and OneDrive. Must exercise discretion in working with confidential information.
Authorization to work in the US	Candidates for searches must have current authorization to be employed in the U.S. without employer sponsorship.
Preferred Education
Preferred Experience	A working knowledge of Blackbaud Raiser’s Edge 7/RE NXT, or another donor focused CRM (Advance, Salesforce, Ellucian) Gift entry experience in a non-profit organization or higher education institution. Supervisory experience
Preferred Other
Pre-Employment Screening	Requires successful completion of a background check.
Position Title(s) Supervised	Gift Processor and Matching Gift Specialist
Required Certifications
EEO Statement	Ball State University is an Equal Opportunity/Affirmative Action employer that is strongly and actively committed to diversity within its community. Women, minorities, individuals with disabilities and protected veterans are strongly encouraged to apply. All qualified applicants will receive equal consideration for employment without regard to race, color, ethnicity, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, disability, protected veteran status or any other legally protected status.
About Ball State University	Ball State University is located in Muncie, Indiana, on an attractive campus 45 miles northeast of Indianapolis. Approximately 20,000 graduate and undergraduate students enroll in one of eight academic colleges that offer 270+ undergraduate and graduate programs. Many of our master’s, doctoral, certificate, and specialist degrees rank among the best in the nation. We engage students in educational, research, and creative endeavors that empower our graduates to have fulfilling careers and meaningful lives enriched by lifelong learning and service, while we enhance the economic, environmental, and social vitality of our community, our state, and our world.
There's more to discover IN Indiana! Visit the following link to learn more:	IN Indiana
Department	BSUF Advancement Services and IT:115007
Department Information	The minimum salary for this position is $45,000.
Department Email or Phone Number	[email protected]

Duties & Responsibilities

Ranking	1
Job Duty	Manage the Gift Processing Department and all day-to-day operations. Establish and follow procedures for accurate and timely batching, processing and receipting charitable gifts in compliance with IRS regulations and BSUF policy.

Ranking	2
Job Duty	Supervise the gift processing hourly staff member. Make recommendations in all areas related to supervision, including but not limited to interviewing and selection, compensation, discipline and performance appraisals and training and career development.

Ranking	3
Job Duty	Oversee the deposit of all checks and cash for Ball State University Foundation, Ball State Alumni Association, Cardinal Funds, Cardinal Properties and other supporting organizations.

Ranking	4
Job Duty	Comply with IRS guidelines and maintain knowledge and understanding of CASE guidelines. Develop and maintain internal controls related to the handling of cash, checks and credit cards and to the proper storage and maintenance of gift documentation.

Ranking	5
Job Duty	Create high-quality, reliable audits for all gifts to ensure database accuracy; Perform audits, make updates, identify trends that could be impacting gift data integrity and recommend solutions and proactive strategies to address accuracy.

Ranking	6
Job Duty	In collaboration with Senior Director of Advancement Services, support process improvements that create efficiencies for gift processing. Maintain and update process and procedure documentation related to gift processing and gift administration.

Ranking	7
Job Duty	Under the guidance of Senior Director for Advancement Services develop, data queries, exports, reports or dashboards within Raiser’s Edge/RE NXT related to giving initiatives, goals or key performance indicators.

Ranking	8
Job Duty	Serve as the point person for Gift Processing Department. Partner and support Foundation teams by sharing knowledge and expertise related to gifts/pledges, event registration fees, donor acknowledgments, IRS guidelines, and CASE standards.

Ranking	9
Job Duty	Manage multiple projects at one time and meet deadlines.

Ranking	10
Job Duty	Perform other related duties as assigned.

Posting Detail Information

Posting Number	202401520P
Number of Vacancies	1
Desired Start Date	04/29/2024
Position End Date (if temporary)
Open Date	03/28/2024
Applications Accepted Through Date	04/15/2024
Open Until Filled	No
Information regarding transcripts	The option to upload transcripts is available. Original, official transcripts showing the highest related degree earned is required at the time of hire (even if obtained at BSU). Degree verification will be conducted.
Special Instructions Summary
Information for Applications Requiring a Cover Letter	In support of your application for this position, please prepare and submit a cover letter that describes how your qualifications and experiences align with the elements of the position description (or leadership profile). In your cover letter, please also describe how you have demonstrated a commitment to our University’s enduring values , including inclusiveness, which we define as a commitment ‘to respect and embrace equity, inclusion, and diversity in people, ideas, and opinions.’