Assistant Director of Finance and Operations, Duke Innovation & Entrepreneurship

Duke University:

Duke University was created in 1924 through an indenture of trust by James Buchanan Duke. Today, Duke is regarded as one of America’s leading research universities. Located in Durham, North Carolina, Duke is positioned in the heart of the Research Triangle, which is ranked annually as one of the best places in the country to work and live. Duke has more than 15,000 students who study and conduct research in its 10 undergraduate, graduate and professional schools. With about 40,000 employees, Duke is the third largest private employer in North Carolina, and it now has international programs in more than 150 countries.

Job Title:Assistant Director of Finance and Operations, Fuqua School of Business, Duke Innovation & Entrepreneurship (I&E)

Duke University:

Duke University was created in 1924 through an indenture of trust by James Buchanan Duke. Today, Duke is regarded as one of America’s leading research universities. Located in Durham, North Carolina, Duke is positioned in the heart of the Research Triangle, which is ranked annually as one of the best places in the country to work and live. Duke has more than 15,000 students who study and conduct research in its 10 undergraduate, graduate and professional schools. With about 40,000 employees, Duke is the third largest private employer in North Carolina, and it now has international programs in more than 150 countries.

Assistant Director of Finance and Operations, Innovation and Entrepreneurship

Occupational Summary

The Assistant Director of Finance and Operations of Duke Innovation & Entrepreneurship assists the Deputy Director in the day-to- day finance and operation management of Duke I&E 

Work Performed

Financial Management (70%)

• Assist in the preparation of the operational budget; review and analyze departmental budget requests and advise department regarding changes in budget s to meet university requirements.
• Assist with monitoring budget expenditures and prepare written reports and analyses to management setting forth progress, adverse trends and appropriate recommendations or conclusions.
• Control and maintain financial records of departmental contracts, sponsored programs and inform appropriate staff members of financial state or various projects.
• Maintain liaison with departmental business managers and administrative staff in the preparation and analysis of financial reports to provide information and to resolve problems concerning variances from approved budget.

Administration (30%)

• Assist in the overall program management of the Innovation & Entrepreneurship office and program/event space.
• Manage logistics of special events, including speaker s, seminars, workshops, and other gatherings
• Supervise and coordinate the work of designated employees reviewing completed work for adherence to instructions or correctness.
• Interpret departmental policies and procedures, making decisions on specific operating problems and implementing decisions in accordance with departmental precedent and policies.  
• Serve as departmental liaison with university administrative personnel.
• Order and maintain sufficient inventory of office supplies and equipment.

Skills and Qualifications

• Experience with SAP, Concur, Basecamp, Airtable and MS Office Suit e.
• Strong interpersonal skills and ability to collaborate successfully with diverse constituencies.
• Demonstrated ability to handle multiple activities simultaneously.
• High level of creativity, initiative, and motivation.
• Strong customer service orientation.
• Attention to detail and follow-through.
• Ability to work independently with minimal supervision.
• Flexibility to adapt to change and re-prioritize assignments as needed.

Qualities

• Hustle and grit. Demonstrated entrepreneurial mindset and skill set including a willingness to bring a vision to life through resource limitations and road blocks. Build-measure-learn mentality applied to all you do including program delivery.
• A desire to track and measure outcomes in order to drive learning is essential.
• Commitment to delivering world-class programs that enhance the student learning experience and raise Duke’s brand among external stakeholders
• Excitement about pushing the frontier of entrepreneurship education
• An expectation of excellent from yourself and others

Education/Training

Work requires a general business background generally equivalent to a bachelor's degree in a business-related field.

Experience

Work requires 2 years related business or administrative experience to become familiar with general personnel practices, accounting an d budgeting principles and coordination of major office activities.

A master's degree in a business-related field may be substituted for 2 years of experience.

Minimum Qualifications

Education

Work generally requires a Bachelor's degree in Accounting, Economics or a related business field.

Experience

No experience required for candidates who possess a Bachelor's degree in a field of study related to the specific position.

Job Code: 00001864 FINANCIAL MGMT ANALYST I
Job Level: 12

Duke is an Affirmative Action/Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, sexual orientation, or veteran status.

Duke aspires to create a community built on collaboration, innovation, creativity, and belonging. Our collective success depends on the robust exchange of ideas—an exchange that is best when the rich diversity of our perspectives, backgrounds, and experiences flourishes. To achieve this exchange, it is essential that all members of the community feel secure and welcome, that the contributions of all individuals are respected, and that all voices are heard. All members of our community have a responsibility to uphold these values.

Essential Physical Job Functions: Certain jobs at Duke University and Duke University Health System may include essential job functions that require specific physical and/or mental abilities. Additional information and provision for requests for reasonable accommodation will be provided by each hiring department.

Duke is an Affirmative Action/Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, sexual orientation, or veteran status.

Duke aspires to create a community built on collaboration, innovation, creativity, and belonging. Our collective success depends on the robust exchange of ideas—an exchange that is best when the rich diversity of our perspectives, backgrounds, and experiences flourishes. To achieve this exchange, it is essential that all members of the community feel secure and welcome, that the contributions of all individuals are respected, and that all voices are heard. All members of our community have a responsibility to uphold these values.

Essential Physical Job Functions: Certain jobs at Duke University and Duke University Health System may include essentialjob functions that require specific physical and/or mental abilities. Additional information and provision for requests for reasonable accommodation will be provided by each hiring department.