Assistant Director of Facilities

Department
 

CSL UChicago Dining Facilities, Operations, and Services

About the Department
 

The University of Chicago is one of the nation's leading institutions of higher education and research. Campus and Student Life (CSL) carries the core mission of the University to all aspects of life outside the classroom. It enriches the lives of its students, staff, and faculty and academic staff members and contributes to a vibrant, collaborative, and diverse campus community that inspires excellence and sustains the University’s culture of inquiry, innovation, and continuous learning. The unit also works to support the overall well-being of students, including their health and safety. This happens in the context of a campus located in a dynamic, thriving city, in which opportunities abound for students to learn from, contribute to, and engage with their urban environment. CSL is importantly charged with the dual task of promoting the interests of students in the University, and managing multiple campus departments and services that serve the entire campus community, including Athletics & Recreation; the Office of the Bursar; Center for Leadership and Involvement; Disciplinary Affairs; International House; Office of International Affairs; Office of the University Registrar; Rockefeller Memorial Chapel; Spiritual Life; Student Centers; Student Disability Services; UChicago HELP; Student Wellness; and UChicago Dining. The University of Chicago community includes approximately 7,000 undergraduates and 10,500 graduate, professional, and other students and there are over 400 recognized student organizations working together to create a vibrant and dynamic student life.

Job Summary
 

This position will report to the Associate Director and supervise a team of support staff. This position will be responsible for facility development, maintenance, policies, procedures, and expansion to support the strategic mission of UChicago Dining. The Assistant Director for Facilities will develop, plan, and budget renovations and other facilities-related projects. This position will oversee requests for facility services and supervise the delivery of appropriate services to ensure budgetary and contractual compliance. This position will supervise inspections of buildings and/or surrounding grounds for deficiencies and potential safety, health, or code problems, and will also review and authorize written reports summarizing findings and recommend solutions. The Assistant Director of Facilities will have primary responsibility for maintaining all kitchen equipment, space, and facilities in a safe, code compliant and fully operational status. This position is expected to coordinate with staff from other units and supervise the work of contractors as well as on campus Facility Services union and/or non-union staff. This position may attend meetings and represent UChicago Dining on different sustainability, facility, or campus wide projects.

Responsibilities

• Manages all facilities and maintenance operations for each UChicago Dining location. Communicates and collaborates regularly with The University of Chicago Facilities Services Department and UChicago Dining’s Food Service Vendors. Ensures the success of all dining programs and operations while coordinating the execution of repairs, maintenance, inspections, or other facility needs throughout the year.
• Ensures proper scheduling, maintenance, and execution of all safety needs for UChicago Dining locations to pass all health, safety, and system inspections.
• Oversees facility and equipment repair requests.  Strategically manages the completion of all requests. Trains food service vendors on proper protocol for entering requests.
• Assists with project management as assigned. Determines budgetary needs for the fiscal year as well as capital planning needs.
• Ensures contract compliance with Food Service Provider and Facilities/Maintenance Provider.
• Facilitates and reviews all Chicago Department of Public Health (CDPH) inspections and liaison with Food Service Vendors and health inspector to make corrective action plans.
• Oversees janitorial services for all food service locations. Builds service schedules for each location and communicate needs as they arise.
• Engages, enhances, and maintains effective communication with all facilities stakeholders.  Understands and follows communication protocol in execution of responsibilities and tasks and keep all partners informed.
• Responsible for current code compliance for all business licensures, inspections, equipment and preventative maintenance.
• Maintains and communicates security needs. Collaborates with campus security departments on scheduling and communicating tasks of security guards in UChicago Dining locations. Oversees and approve accessibility and access to each dining location as needed. Maintains and recommends security programs, procedures, systems, or protocol to meet or exceed University expectations.
• Ensures the proper protocols, procedures, and practices are in place for safe use and disposal of grease, kitchen chemicals, or other environmentally harmful products.
• Ensures repairs, projects, or preventative maintenance meets contractual, industry, or University standards while meeting budgetary guidelines.
• Maintain a robust and effective pest management program. Coordinates with the University’s pest control company on inspections and preventative procedures to eliminate all pests.
• Eating at the various dining venues of UChicago Dining is a requirement of this position. The Assistant Director will be provided with a meal plan that will enable them to be part of the team that ensures that the dining vendor follows its contract expectations and is attaining the quality standards expected by the campus.
• Maintains and updates inventory lists of all UChicago Dining equipment and vehicles. Determines proper storage locations and ensure compliance with University asset management teams.
• Develops facilities maintenance policies and procedures. Plans renovation and other facilities-related projects, including ensuring projects are completed on time and within budget. Receives requests for facilities services and supervises delivery of appropriate services.
• Supervises movement of equipment and materials, maintains building security, and maintains information on building blue prints, space utilization data and equipment.
• Performs other related work as needed.

Minimum Qualifications
 

Education:

Minimum requirements include a college or university degree in related field or an equivalent combination of education and experience.

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Work Experience:

Minimum requirements include knowledge and skills developed through 5-7 years of work experience in a related job discipline.

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Certifications:

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Preferred Qualifications

Licenses and Certifications:

• Commercial Food Equipment Repair Technician certificate or related certification ServSafe® certified.
• Food manager safety certification.
• Valid Driver’s License.

Experience:

• At least five (5) years of direct multi-unit facility and equipment management.
• Supervisory experience in kitchen equipment repair, refrigeration repair, dining operations, project management or facilities operations.
• Knowledge of food trends with a focus on quality, production, sanitation, and food cost controls.

Preferred Competencies

• Ability to analyze problems and produce problem-solving strategies designed for improved productivity, efficiency, and economies of scale.
• Communicate effectively both orally and in writing.
• Extremely well organized, detail oriented, focused, timely and efficient skills. Ability to manage multiple projects simultaneously, set priorities, and meet deadlines.
• Display decision-making skills.
• Possess negotiation skills.
• Ability to work with little supervision.
• Must have strong team player skills. Ability to collaborate and communicate effectively intra-departmentally and inter-departmentally.
• Experience with client/PC workstation applications.
• Proficiency with Windows based computers, including Microsoft Office (Word, Excel, PowerPoint, Publisher, and Outlook).

Working Conditions

• This role will perform some tasks outdoors.
• Ability to bend, crouch, or sit.
• Ability to stand or walk for 4 hours or more.
• Ability to work a flexible schedule.
• Ability to lift up to 50lbs.
• Requires the ability to work independently for periods of 8 hours or more.

Application Documents

• Resume (required)
• 3 References (required)
• Cover Letter (preferred)

When applying, the document(s) MUST  be uploaded via the My Experience page, in the section titled Application Documents of the application.

Job Family
 

Facilities Management

Role Impact
 

People Manager

FLSA Status
 

Exempt

Pay Frequency
 

Monthly

Scheduled Weekly Hours
 

37.5

Benefits Eligible
 

Yes

Drug Test Required
 

No

Health Screen Required
 

No

Motor Vehicle Record Inquiry Required
 

No

Posting Statement
 

Employees must comply with the University’s COVID-19 vaccination requirements. More information about the requirements can be found on the University of Chicago Vaccination GoForward .
The University of Chicago is an Affirmative Action/ Equal Opportunity/Disabled/Veterans Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, status as an individual with a disability, protected veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.

 

Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.

 

We seek a diverse pool of applicants who wish to join an academic community that places the highest value on rigorous inquiry and encourages a diversity of perspectives, experiences, groups of individuals, and ideas to inform and stimulate intellectual challenge, engagement, and exchange.

 

All offers of employment are contingent upon a background check that includes a review of conviction history.  A conviction does not automatically preclude University employment.  Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.

 

The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at: http://securityreport.uchicago.edu . Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.