Assistant Director of Admissions

Case Western Reserve University, United States

Updated: 29 days ago
Location: Campus, ILLINOIS
Job Type: FullTime

POSITION OBJECTIVE

Under the general direction of the Director of Admissions, Senior Recruiter, the Assistant Director of Admissions will plan, coordinate, and attend recruitment related events, recruit candidates, conduct admissions interviews, review applications, make independent decision for applicants that do not meet the admissions requirements and applicants to be waitlisted, and recommend applicants for admission. In addition, the recruitment manager will develop and implement recruitment, marketing, and communication plans across graduate management programs.

 

ESSENTIAL FUNCTIONS

  • Plan and coordinate recruitment events (information sessions, open houses, on-campus recruitment events, applicant interviews, fairs, and yield events) to inform inquiries, applicants, prospective students of program offerings.  Solicit student, faculty, and program director involvement. Represent the Weatherhead School of Management at local and national recruitment fairs and events during recruiting season. Develop and implement standards to deliver world class recruiting events. Generate new leads each month during pre-recruiting season.  Seek opportunities to build pipeline with professional associations core schools, and organizations such as Summer on the Cuyahoga, INROADS, etc. Take a proactive step with inquiries to generate completed applications.  Develop expert knowledge of all Weatherhead School of Management programs to provide admissions advice to prospective students.  Coordinate all prospective and admitted student visit requests from information sessions, workshops, meetings, and various admission related events; including make logistical arrangements for parking, food, and notification by print or electronic media. (31%)
  • Conduct admissions interviews for assigned programs. Provide an assessment of applicant’s likelihood of success in the candidate’s indicated area of academic interest. Evaluate student qualifications and make decisions on the admissibility of applicants. Make admission decisions for applicants that do not meet the standards and requirements to be accepted. Make admission decisions for applicants to waitlist. (20%)
  • Partner with marketing staff to design and implement appropriate and effective marketing strategies to drive event attendance, attract and keep inquiries and prospects engaged, enhance, and increase the number of created applications, and increase and retain admitted and deposited students. Analyze and measure success of communication channels and methods to improve effectiveness of communications throughout the application and onboarding process. (15%)
  • Discern and identify applicants that need to be reviewed by the Senior Recruiter and/or the Admissions Committee. (10%)
  • Work with External Relations Office and school faculty, staff, and program managers to facilitate the connections to the appropriate resources for qualified applicants and admitted students. (10%)
  • Work with the Director of Admissions, Senior Recruiter to create and monitor recruitment budget for assigned programs. Perform budget forecasting for financial analysis; and research and compile enrollment benchmarking data as needed. (10%)

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    NONESSENTIAL FUNCTIONS

  • Compile, coordinate, and disseminate annual event calendar to internal and external partners. (2%)
  • Perform other duties as assigned. (2%)

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    CONTACTS

    Department:  Continuous contact with all Weatherhead faculty and staff for the purpose of recruiting students.

    University:  Regular contact with Case Western Reserve University admissions, IT, purchasing, security, and facilities personnel among others for recruiting efforts.

    External:  Continuous contact with prospective students, alumni, friends of Weatherhead and outside vendors for recruiting efforts.

    Students: Continuous contact with Weatherhead students and occasional contact with students from other schools within the university for the purpose of recruiting students.

     

    SUPERVISORY RESPONSIBILTY

    Supervise student ambassadors and volunteers during event execution.

     

    QUALIFICATIONS

    Experience: Minimum of 5 years of successful and progressive recruiting and/or sales experience.  Experience utilizing various forms of marketing and communication, including social media, as well as program and budget management is highly desirable.

    Education: Bachelor’s degree in business, communications, marketing, human resources or related field required; Master’s degree preferred.

     

    REQUIRED SKILLS

  • Events management experience for groups of 20 to 300 people (including working with vendors and contracts)
  • Experience managing full-cycle projects, and meeting budgets projections and revenue goals.
  • Demonstrated history of responsibility for and success at meeting goals
  • Ability to work independently and collaboratively.
  • Superior oral and written communications skills, including excellent presentation skills.
  • Ability to engage with a variety of constituents (prospective and current students, alumni, faculty, etc.) from many different cultural backgrounds.
  • Superior organizational skills: ability to manage micro and macro-objectives and ability to execute multiple objectives concurrently
  • Proven track record of developing and maintaining relationships with internal and external business partners.
  • Ability and willingness to work evenings and weekends and to travel both domestically and internationally.
  • Creative and attentive to details is a must.
  • Proficiency with MS office and managing databases required.
  • Ability to meet consistent attendance. 
  • Ability to interact with colleagues, supervisors, and customers face-to-face.

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    WORKING CONDITIONS

    General office working environment:  Evening and weekend work required.   Extensive domestic and international travel required (40%).

    This position is eligible for hybrid work arrangement up to two remote days per week at the discretion of the department. New employees may begin a hybrid schedule upon approval from the supervisor, successful completion of an orientation period and signing the remote work checklist certification form.

    In employment, as in education, Case Western Reserve University is committed to Equal Opportunity and Diversity.  Women, veterans, members of underrepresented minority groups, and individuals with disabilities are encouraged to apply.

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    Case Western Reserve University provides reasonable accommodations to applicants with disabilities.  Applicants requiring a reasonable accommodation for any part of the application and hiring process should contact the Office of Equity at 216-368-3066 to request a reasonable accommodation.  Determinations as to granting reasonable accommodations for any applicant will be made on a case-by-case basis.

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