Assistant Director of Admissions (14909)

American University, United States

Updated: about 2 years ago
Location: Washington, DISTRICT OF COLUMBIA
Job Type: FullTime
Deadline: The position may have been removed or expired!

Summary/Objective

As a member of KSB’s admissions team, the Assistant Director of Admissions participates actively in the recruitment and selection of prospective students across the entire portfolio of graduate business programs, including external representation on behalf of Kogod at recruiting events.  In conjunction with the Director and other Assistant Director, the position is responsible for all facets of graduate admissions, including applicant advisement and outreach.  The position works with graduate assistants and/or work study students to facilitate the completion of on-going special projects. The position is also responsible for day-to-day communication with prospective and admitted students, and participates in admission decisions and scholarship review processes.


Essential Functions
  • Admissions, Recruitment, and Yield Activities: Serves as primary point of contact for prospective graduate students; Represents KSB by attending recruiting events, panels and information sessions with prospective students and applicants.  Travels on behalf of the Kogod School of Business for recruitment and other enrollment related events, both domestically and internationally; Serves as the primary coordinator for the team’s admitted student yield strategy and execution; Designs, schedules, and deploys online information sessions via Go2Webinar or similar technology.
  • Admissions Operations: Counsels and provides guidance for prospective students throughout the application and enrollment processes; Designs and implements a communication plan throughout the admissions cycle to facilitate conversion from applicant to admitted to enrolled student. Develops strategy for campus outreach, partnerships, and recruitment of AU undergraduates; Interacts and monitors progress of admitted graduate and undergraduate students to convert them to enrolled students through one-on-one communication, preparation of admitted student materials and correspondence, and conversion events; Manages the planning and execution of multiple recruitment and yield events, including graduate information sessions, online webinars, on campus open houses, and both on and off-campus Admitted student events. Oversees planning and budgetary considerations for all events.  Tracks registration and attendance and monitors the ROI of these events.  This position will coordinate extensively with other Kogod and University departments to execute these events.  Will also serve as main point of contact for internal and external vendors; Plans and executes strategy for diversity recruiting, focusing on HCBU and partner organization outreach; Responsible for follow up and subsequent tracking and analysis of generated leads through the admissions pipeline to report return on investment of recruitment efforts. Uses this data to contribute to future recruitment and yield event planning.
  • Admissions Activities: Serves as a member of the Graduate Admissions Committee, including regular attendance at Committee meetings, reading and review of application, and makes recommendations for admission and scholarship offers.  Conducts evaluative interviews for the Full-time MBA program, and as needed for MS programs.   

    • Essential Function Con't
  • Admissions Processing: Manages the processing of I-20 documents by serving as the primary liaison with University’s Office of International Student & Scholar Services (ISSS) to facilitate the I-20 and student visa process for enrolling international students; Manages all graduate prospective student inquiries via general email inbox and phone; prioritizes responses as appropriate, serves as primary admissions contact for unscheduled graduate prospect visits to campus; Monitors new graduate enrollment deposits; works closely with Graduate Programs advising team to ensure successful transition of deposited graduate applicants to enrolled student status
  • Special Projects and Other Administrative Duties: Represents Admissions in cross-functional team projects (e.g. new student orientation, case competition) in the Office of Academic Programs or other areas in the Kogod School of Business as assigned by the Director of Admissions

    • Work Environment
    • The position serves as a first point of contact for all prospective and admitted graduate students in the Kogod School of Business.
    • This position shares in the management of an average volume of 1200 applications per year through the full admission cycle, including all formal and informal communications.
    • This position also independently manages I-20 and visa process for all incoming international graduate students. 
    • Responsibilities include the planning and management of 10-12 recruitment events per cycle, including oversight of relevant budget expenses; participation in recruitment events and travel 4-6 times per season; and assistance as needed with the conversion of up to 200 undergraduates per year.

    Position Type/Expected Hours of Work
    • Full time
    • Sr Coordinator/Sr Analyst B
    • Exempt

    Required Education and Experience
    • Bachelor’s degree with 3-5 years of work experience in admissions, academic advising, sales/customer service, or other relevant transferrable professional experience
    • Excellent interpersonal, verbal, and written communication skills
    • Technological competency in Microsoft Office, database management, and internet applications
    • Attention to detail and demonstrated ability to establish working relationships with multiple constituencies
    • Commitment to working with diverse populations including international students
    • Familiarity with a university environment including the organizational and administrative functions of a major college and university

    Additional Eligibility Qualifications

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