Assistant Director, Graduate Studies

This position may be eligible for Hybrid Work, working remotely for up to one day per week after the initial 90 days of employment.

Salary Range: $58,809/year or higher, commensurate with experience and/or education

JOB SUMMARY 

The Assistant Director, Graduate Studies provides overarching academic and admissions support for graduate programs, graduate students, and graduate faculty.

DUTIES 

• Advises, counsels, and assists graduate students with program registration and application process, maintaining all relevant records and data
• Provides leadership for program development, operational procedures, organizational structure, and enhancement for graduate programs
• Provides oversight, direction, coordination, accountability, and management support for all activities and initiatives within the graduate programs
• Develops and manages the administrative infrastructure and support for graduate programs
• Advises potential graduate students on program and degree requirements and policy
• Plans, coordinates, and conducts recruitment programs for prospective students in consultation and collaboration with graduate program leadership, ensuring that all promotional information, including web content, is relevant and current.; creates presentations, schedules, and leads information sessions; and conducts new student orientations as necessary
• Collaborates as necessary with academic chairs to ensure effective communication regarding program updates and student outcomes; provides information and data to the dean and academic chairs as necessary
• Participates in the admission and application process by conducting preliminary interviews, processing applications with supporting materials, and monitoring progress; assists with the enrollment process
• Supports the graduate leadership in the development and implementation of enforcing policies, processes, and procedures related to graduate studies
• Attends meetings and serves on committees and councils as required

MARGINAL DUTIES 

• Performs all other duties as assigned

SUPERVISORY RESPONSIBILITIES 

Direct Reports:

• May supervise full-time, part-time, and/or student workers

Delegation of Work:

• May regularly assign work to subordinate(s)

Supervision Given:

• May train and counsel subordinate (s)
• May provide feedback to supervisor regarding other employees' performance but does not make hiring or dismissal recommendations

KNOWLEDGE, SKILLS, AND ABILITIES 

Knowledge:

• Knowledge of graduate programs in a higher education environment and the related trends, issues, and accepted practices
• Knowledge of graduate program admissions requirements and prerequisites
• Knowledge of relevant university policies and procedures

Skills:

• Good technical skills, including proficiency in MS Office, EAB Navigate, and PeopleSoft
• Strong analytical and problem-solving skills
• Excellent interpersonal and communication skills
• Good organizational skills

Abilities:

• Ability to make presentations
• Ability to communicate effectively with a wide range of individuals and constituencies in a diverse university community

WORK LOCATION AND PHYSICAL DEMANDS 

Primary Work Location:

• Works in an office environment

Physical Demands:

• Work is performed in a typical interior work environment that does not subject the employee to any unpleasant elements
• The individual has discretion in relation to walking, standing, etc., and has minimal exposure to physical risks
• Must have precise hand-eye coordination and the ability to identify and distinguish colors
• Must have the ability to move items of up to 30 lbs

EEO/AA

Required Education:

• Bachelor's degree

Required Experience:

• Minimum of three (3) years of related job experience

License/Certification:

• None required

PREFERRED QUALIFICATIONS

• Master's degree is preferred

About University of Houston Downtown

Celebrating its 50th anniversary in 2024, the University of Houston-Downtown (UHD) is the second-largest university in Houston and has served the educational needs of the nation’s fourth-largest city since 1974. As one of four distinct public universities in the University of Houston System, UHD is a comprehensive, four-year university led by President Loren J. Blanchard. Annually, UHD educates approximately 14,000 students, boasts more than 66,000 alumni, and offers 45 bachelor’s degrees, 12 master’s degrees, and 19 online programs within four colleges: Marilyn Davies College of Business, College of Humanities and Social Sciences, College of Public Service, and College of Sciences and Technology. UHD has one of the lowest tuition rates in Texas.

U.S. News and World Report ranked UHD among the nation’s Best Online Bachelor’s Programs for Applied Administration and Best Online Master’s Programs in Criminal Justice, as well as a Top Performer in Social Mobility. The Wall Street Journal/College Pulse ranked UHD one of the best colleges in the U.S. for its 2024 rankings, with notable distinctions:  No. 1 for diversity (tied) and No. 3 for student experience. TheStockWatcher.com called UHD a “notable institution providing high-quality online MBA programs. … UHD ensures that its graduates are well-prepared to succeed in their chosen career paths.”

UHD is one of the four distinct and separate components of the University of Houston System, which also includes the University of Houston, University of Houston-Clear Lake, and University of Houston-Victoria. Instructional Sites operated by UHD are University of Houston-Downtown Northwest, University of Houston-Downtown at Lone Star College Kingwood, and University of Houston-Downtown at Lone Star College CyFair.

The University is designated as a Hispanic-Serving Institution, a Minority-Serving Institution, and a Military Friendly School. For more information on the University of Houston-Downtown, visit uhd.edu.

The University of Houston - Downtown is an Equal Opportunity/Affirmative Action institution and recognizes protected classes of race, color, sex (including pregnancy), genetic information, religion, age (40 and above), national origin, disability, veteran status, sexual orientation, gender identity or status, and gender expression as required by federal law. Veterans and persons with disabilities are encouraged to apply.