Assistant Director for Postdoctoral Affairs

Updated: 2 months ago
Location: Chicago, ILLINOIS


Posted: 08-Feb-24

Location: Chicago, Illinois

Type: Full-time

Salary: Open


Other Staff/Administrative

Internal Number: JR25257

Location: Chicago, IL

Job Description:

  • Supports operations for the UChicago BSD Postdoctoral Affairs Office.

  • Manages the appointment and re-appointment process of postdoctoral fellows and postdoctoral scholars in the BSD.

  • Interacts with departmental HR and Academic Affairs administrators, the Office of International Affairs, and the University of Chicago Provost's Office to enforce postdoctoral policy and reviews and approves all necessary postdoctoral appointment forms and documents.

  • Updates and maintains the database on current postdoctoral fellows and scholars and postdoctoral alumni for tracking. Provides regular reports for institutional metrics, training grants and other federal reporting purposes.

  • Provides administrative support for professional development opportunities for postdocs in the BSD, for the PDA seminar series and for Postdoctoral Association Steering Committee meetings.

  • Assists with established and new regular communications on campus updates, job opportunities and funding opportunities with current postdocs.

  • Updates information on Postdoc Affairs website.

  • Solves problems in areas such as academic and administrative policy, student admissions, curriculum research and development, and budget development. Advises various campus-wide and program committees in various aspects of student life.

  • Recommends process improvements for programs that relate to critical student-life improvement, including emergency management, accommodations for students with disabilities, and/or the administration of health care services and programs for students.

  • Collaborates with academic divisions in educating students on safety issues. Interprets student disciplinary issues and prepares an annual university summary of disciplinary actions. Counsels students, parents, and staff in response to concerns, and handles complex situations including student crises.

  • Performs other related work as needed.

Preferred Qualifications


  • Masterâ™s or PhD Degree in Life Sciences, Human Resources, Higher Education Administration or related field.


  • Workday experience.

  • Proficiency with Microsoft Office and Adobe Creative Cloud.

  • Experience with higher education administration, academic affairs or postdoctoral affairs.

Preferred Competencies

  • Demonstrated flexibility and ability to multi-task on frequent and constantly changing demands.

  • Ability to effectively communicate with faculty, postdocs and other research scientists, and various administrative offices at all levels in the University.

  • Excellent organizational skills.

  • Attention to detail.

  • Analytical skills.

  • Ability to meet deadlines.

  • Ability to maintain confidentiality.

  • Ability to resolve problems.

  • Ability to work independently and as part of a team.

Working Conditions

  • Office Environment.

  • Weekend/Evening hours as needed (some events/seminars occur after 5pm).

  • Some travel is required (less than 5%).

Application Documents

  • Resume (required)

  • Cover Letter (required)

The University of Chicago is an Affirmative Action/Equal Opportunity/Disabled/Veterans Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, status as an individual with a disability, protected veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.

Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via the Applicant Inquiry Form.

The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at: Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.

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