Assistant Director for Intramural Sports

Job Posting Title:

Assistant Director for Intramural Sports

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Hiring Department:

Recreational Sports

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Position Open To:

All Applicants

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Weekly Scheduled Hours:

40

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FLSA Status:

Exempt

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Earliest Start Date:

Mar 01, 2024

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Position Duration:

Expected to Continue

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Location:

UT MAIN CAMPUS

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Job Details:

General Notes

Primary work location is in the heart of the UT campus in the iconic Gregory Gym. Frequently work additional hours, including early mornings, evenings and weekends. Occasional holiday work. Occasional interstate and intrastate travel. Continuously adhere to the department's Vision, Mission and Values, Communication Credo and Performance Standards. Must be eligible to work in the U.S. on a full-time basis for any employer without sponsorship. Position is exempt Administrative & Professional (A&P), and subject to annual renewal.

Purpose

Assist in directing and managing the Intramural Sports Program through day-to-day and on-site coordination of its activities, services, systems, policies and procedures, personnel, and resources.

Responsibilities

• Coordinate the daily operations of the Intramural Program to include programming and calendar development, tournaments and special event scheduling, development of policies, rules, regulations, registration management, and publicity and promotion of events.

• Manage part-time and student personnel to include recruiting, hiring, training, scheduling, supervising, and evaluating employees and officials; plan and conduct meetings and trainings for officials, assistants, and supervisors.  Coordinate and monitor payroll.  Monitor all aspects of UT Officials Association.

• Provide on-site coordination and evaluation of activities; advise, address, and resolve issues, problems, or conflicts; interact with program participants and personnel to ensure positive experiences and development opportunities.

• In coordination with Sr. Assistant Director of Intramural Sports and Program Director, steward fiscal operations and the associated resources for the program.  Prepare and monitor various budgets, maintain accounts, oversee purchasing, procure equipment and supplies, coordinate contracts and ensure compliance, monitor fees, charges, and refunds, and make budget related program recommendations.

• Actively pursue outreach opportunities within the university community to promote activities and events.  Serve as liaison to campus departments for collaborative opportunities where appropriate. Identify new opportunities to engage varied interests of the campus population.

• Attend conferences, events, and activities to maintain current knowledge relative to collegiate recreation, higher education, and sports officiating.

• Provide assistance and backup support to other Program areas.

• Serve as a contributing member of staff; attend and participate in meetings, serve on committees, and perform other duties as assigned; utilize strategic planning and thinking, independent judgement, critical analysis, creativity, innovation, and initiative in all areas of responsibility.

Required Qualifications

Bachelor's degree and experience in a college-level recreational sports program. Experience in Intramurals administration, event coordination, personnel administration and/or managing recreation programs. A successful candidate possesses exceptional interpersonal, mentoring, leadership, motivational, accountability, time management and multi-tasking skills. Ability to think critically and strategically. Excellent written and verbal communication, public relations, organizational and planning skills. Technical proficiency.

Preferred Qualifications

Master's degree in Recreation, Sports Administration, Student Personnel Administration or closely related field. A two-year graduate assistantship in campus recreation that included a broad overview of an Intramural Program. Experience in a university level recreational sports program similar in size and scope of UT Austin. Involvement with NIRSA.

Salary Range

$59,800 + depending on qualifications

Working Conditions

Typical office environment. Exposure to dust, alarms, large crowds, and noise (including construction noises). May work around chemical fumes when gym floors are being refinished. Outside work required; exposure to all weather conditions. Work under stress, under deadlines, as a team member, independently, with interruptions and with overlapping projects.

Work Shift

Department may allow work from home one day/week (except during peak times).

Required Materials

• Resume/CV

• 3 work references with their contact information; at least one reference should be from a supervisor

• Letter of interest

Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded.  Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

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Employment Eligibility:

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.

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Retirement Plan Eligibility:

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

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Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

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Equal Opportunity Employer:

The University of Texas at Austin, as an equal opportunity/affirmative action employer , complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

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Pay Transparency:

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.

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Employment Eligibility Verification:

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form.  You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States.  Documents need to be presented no later than the third day of employment.  Failure to do so will result in loss of employment at the university.

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E-Verify:

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

• E-Verify Poster (English) [PDF]
• E-Verify Poster (Spanish) [PDF]
• Right To Work Poster (English) [PDF]
• Right To Work Poster (Spanish) [PDF]

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Compliance:

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031 .

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.