Assistant Director for Business Operations

About University at Albany:

Established in 1844 and designated a University Center of the State University of New York in 1962, the University at Albany's broad mission of excellence in undergraduate and graduate education, research and public service engages a diverse student body of approximately 17,000 students in nine schools and colleges across three campuses.

Located in Albany, New York, New York State's capital, the University is convenient to Boston, New York City and the Adirondacks.

Job Description:

This position will oversee Residential Life's business operations including administrative support staff, purchasing, all residential technology programs, and marketing initiatives. The incumbent will provide leadership in critical and complex Residential Life functions to ensure a seamless and supportive program for residential students. This position reports to the Senior Associate Director of Residential Life.

Primary Responsibilities:

• Procure, analyze, and maintain housing program which is responsible for annual billings of over $70 million. This includes annual contract renewals of housing program.
• Provide training for Residential Life staff on housing program.
• Provide oversight of Residential Life administrative functions. Recruit, supervise, and train Residential Life central office support staff. Coordinate departmental purchasing.
• Serve as technology coordinator for department.
• Prepare Residential Life letters and notices for distribution to students on behalf of Director of Residential Life
• Create, implement, and assess the Residential Life marketing program including digital, social, and in-person marketing efforts to educate students on Residential Life, Housing Selection, and Recess Information.
• Provide on-duty emergency backup coverage for professional staff and students during academic year, recesses, and summer, on a rotating basis.
• Participate in Departmental in-service training sessions.

Requirements:

Minimum Qualifications:

• Bachelor's degree in a related field from a college or university accredited by the U.S. Department of Education or internationally recognized accrediting organization
• Minimum of 3 years full-time work experience in a related field
• Demonstrated problem solving, organization, and writing skills
• Ability to work independently and in a diverse work environment.
• Experience with Microsoft Office (Excel, Word, Outlook)
• Supervisory Experience
• Applicants must demonstrate an ability to develop inclusive and equitable relationships within our diverse campus community
• Applicants must demonstrate an ability to support diversity, equity, access, inclusion, and belonging relative to their role

Preferred Qualifications:

• Experience in New York state purchasing, marketing, and technology
• Master's degree in a related field from a college or university accredited by the U.S. Department of Education or internationally recognized accrediting organization.
• Experience at an Institution of Higher Education

Additional Information:

Professional Rank and Salary Range: Senior Staff Assistant, SL3

The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, or Clery Act, mandates that all Title IV institutions, without exception, prepare, publish and distribute an Annual Security Report. This report consists of two basic parts: disclosure of the University's crime statistics for the past three years; and disclosures regarding the University's current campus security policies. The University at Albany's Annual Security Report is available in portable document format [PDF] by clicking this link http://police.albany.edu/ASR.shtml

Pursuant to NYS Labor Law 194-A, no State entity, as defined by the Law, is permitted to rely on, orally or in writing seek, request, or require in any form, that an applicant for employment provide his or her current wage, or salary history as a condition to be interviewed, or as a condition of continuing to be considered for an offer of employment, until such time as the applicant is extended a conditional offer of employment with compensation, and for the purpose of verifying information, may such requests be made.  If such information has been requested from you before such time, please contact the Governor's Office of Employee Relations at (518) 474-6988 or via email at [email protected] .

THE UNIVERSITY AT ALBANY IS AN EO/AA/IRCA/ADA EMPLOYER

Please apply online via http://albany.interviewexchange.com/candapply.jsp?JOBID=171732

Application Instructions:

Applicants MUST submit the following documents:

• Resume
• Cover letter stating all the required minimum qualifications and any of the applicable preferred qualifications
• Contact information for three professional references

Note: After submitting your resume, the subsequent pages give you instructions for uploading additional documents (i.e. cover letter etc.).

See the FAQ for using our online system. Please contact us if you need assistance applying through this website.

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Closing date for receipt of applications: March 1, 2024