Assistant Director, Finance

Job Title

Assistant Director, Finance

Agency

Texas A&M University

Department

Fmo Accounting Services

Proposed Minimum Salary

Commensurate

Job Location

College Station, Texas

Job Type

Staff

Job Description

Our Commitment

Texas A&M University is committed to enriching the learning and working environment for all visitors, students, faculty, and staff by promoting a culture that embraces inclusion, diversity, equity, and accountability.  Diverse perspectives, talents, and identities are vital to accomplishing our mission and living our core values .

Who we are  

As a part of the Division of Finance and Operations, Financial Management Operations is an employee-centric organization that provides accounting services in partnership with our stakeholders. By promoting high standards of efficiency, integrity, innovation and customer satisfaction, we ensure financial compliance and accountability to Texas A&M University and its constituents. Read more   Financial Management Operations - Accounting provides quality services that enable the institution to track and monitor fiscal operations. Our goal is to assist in developing and maintaining quality accounting records and processes. In conjunction with various TAMU departments and external customers, we strive to provide superior customer service. 

What we want

We are pleased to announce this judicious, leading opportunity to serve in our Assistant Director, Finance position. We are looking for an individual who understands the nature of our institution, and its responsibility to comply with the university's rules and regulations, state and federal laws, and policies and procedures that govern financials from the various entities of the university. The Assistant Director, Finance is responsible for:

• Preparing the Annual Financial Reports for TAMU, TAMUS, TAMUG, and TAMSSC

• Preparing the RFS Certifications, IPEDS Report, CPUPC Economic Impact Study, ACUBO Benchmarking Study, and GRUP Study

• Supervising a team of accountants and student employees

• Appropriation management and various other accounting functions for our members

The selected candidate will subscribe to and support our commitment to Inclusion, Diversity, Equity and Accountability (IDEA) as stated above. If this description appeals to you, we invite you to apply to be considered for this great opportunity.

What you need to know

COVID-19 information:  Texas A&M University monitors local, state and federally mandated health guidelines to keep students, employees, prospective employees, and visitors as safe as possible. For the latest information regarding Texas A&M’s COVID-19 response, please visit the University’s COVID-19 website . For COVID-19 employment-related information, please visit the Division of Human Resources and Organizational Effectiveness’ COVID-19 website .

Required Education and Experience:

• Bachelor’s degree in applicable field or equivalent combination of education and experience
• Seven years of experience in accounting or related experience including some supervisory experience

Required Knowledge, Skills, and Abilities:

• Knowledge of word processing and spreadsheet applications
• Knowledge of Generally Accepted Accounting Principles (GAAP)
• Knowledge of internal controls
• Excellent oral and written communication
• Customer service and problem-solving skills
• Ability to comprehend and apply rules and regulations in a complex environment
• Ability to multi-task and work cooperatively with others

Preferred Education and Experience:

• Bachelor’s or Master's degree in Accounting
• Experience in higher education accounting and/or business functions

Preferred Licenses and Certifications:

• Certified Public Accountant (CPA)

Preferred Knowledge, Skills, and Abilities:

• Working knowledge of database programs. Knowledge of reconciliations
• Familiarity with FAMIS, USAS and the TAMU environment
• Practical knowledge of governmental and higher education operations

Responsibilities

• Annual Financial Report (AFR) - Coordinates with AFR group to ensure a timely fiscal year close out and the opening of the new fiscal year in FAMIS. Oversees the scheduling of yearend FAMIS job processing and the reviewing of output and error reports resulting from FAMIS jobs and processes. Reviews monthly AFR reconciliations performed by Financial Accountants on monthly basis for TAMU, TAMUG, TAMSSC, TAMUS and TDEM. Researches and resolves outstanding items. Reviews account controls for proper use for accurate reporting on financial statements. Identifies financial discrepancies and budget shortfalls and informs management. Prepares Cash Spread, Asset Recon, Cash Flow, Fluctuation Reviews and AFR notes worksheet for TAMU, TAMSSC, TAMUG, TAMUS, and TDEM.

• Prepare Required External Reports - Prepares the annual NCAA report for TAMU, RFS Certification and coordination of Private Use Survey data for TAMU and TAMUG, SACUBO Benchmarking Study for TAMU and TAMUG, IPEDS for TAMUS, TAMU and TAMUG, GRUP – Global Research University Profiles (Academic Ranking) for TAMU, TAMUG, and HSC, SACSCOC – Southern Association of Colleges and Schools Financial Profile for TAMU and TAMUG, CPUPC Economic Impact Study for TAMU, TAMUG, and HSC, AAUDE - Association of American Universities Data Exchange for TAMU.

• State Appropriation Management (TDEM) - Reviews the method of finance and submits to Comptroller’s office by due date annually. Review monthly general ledger to state bank reconciliations and USAS to FAMIS reconciliation.  Maintains a dotted line to the Associate Controller for all functions related to TDEM.

• Supervision - Supervises and evaluates three Financial Accountant positions. Reviews and approves journal entries and reconciliations performed by Financial Accountants.

• New Accounts - Manages and trains employees on the External Reporting team on new account setups including answering departmental questions, changing account flags and coding, coordination of the FD860 forms, and the maintenance of signature cards. Modifies accounts as required based on revised FD860 forms. Coordinates imaging of account files and FD860 forms. Performs periodic reviews of accounts, analyzing the coding for appropriateness. Establishes and modifies department and sub-department information in FAMIS. Develops and oversees the process for improving the request/routing of new account and FD860 request forms for processing by the new accounts group.

• Payroll Cost Transfers (PCTs) - Manages the PCT process for TAMU, TAMUG, and TDEM, including the Workday Default account, providing final approval on all PCT’s and training Member departmental staff. Manages and trains employees in the Externa Reporting team on PCT’s. Works with System Offices departments, FAMIS and Budgets and Accounting, to identify and resolve process errors or to enhance the program.

• Reconciliations - Provides support to the reconciliations group when needed to research outstanding items on clearing accounts. Performs other duties as assigned.

Instructions to Applicants: Applications received by Texas A&M University and TAMHSC, must either have all job application data entered or a resume attached. Failure to provide all job application data or a complete resume could result in an invalid submission and a rejected application. We encourage all applicants to upload a resume or use a LinkedIn profile to pre-populate the online application.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/AffirmativeAction/Veterans/Disability Employer committed to diversity.