Assistant Director, Career Development Office

Department
 

PSD Financial Mathematics Staff

About the Department
 

The Financial Mathematics Program (FinMath) is a professional graduate program within the Department of Mathematics at The University of Chicago. As a pioneer in the field of quantitative finance, we have had the honor of shaping some of the brightest minds in the financial industry today. Bringing together top-performing students from around the world and highly accomplished faculty, FinMath prepares students for success in a variety of careers in quantitative finance. The FinMath Career Development Office serves students and alumni of the program by providing essential tools and resources to better prepare and position themselves in pursuing their professional career paths. Learn more about our program at https://finmath.uchicago.edu/ and our career services at https://finmath.uchicago.edu/careers/.

Job Summary
 

The Assistant Director works with the Career Development Office (CDO) team to coach and prepare graduate students in the Financial Mathematics Program (FinMath) for securing internships and full-time employment. In addition to providing one-on-one and group advising support for students, the AD creates and facilitates innovative career management programming including classroom and virtual workshops, practice labs, special events and panels. This role also supports special event planning in support of alumni and employer relations as well as the Stevanovich Center for Financial Mathematics. This position is eligible for a partially remote work schedule

Responsibilities

• Coach and advise students - Topics include career exploration within the quant finance field, job search strategies, resumes and cover letters, networking and professional development, interview skills, salary negotiation, etc.
• Design and conduct career preparatory workshops and events around career development topics, as influenced by student feedback and strategizing with the CDO team.
• Support the career management database, FinMath Connect (Symplicity). This includes entering counseling notes, generating reports, listing events, posting job/internship opportunities, and training/assisting students in using the system.
• Complete data tracking and reporting, including CDO tools outside of FinMath Connect, including alumni, employer engagement, and interview question databases.
• Provide planning and logistical support for alumni and employer events, as well as the Stevanovich Center industry events, including the Market Microstructure, Quantitative Trading, High Frequency and Large Data annual conference.
• Identify and track opportunities for corporate engagement through Stevanovich Center industry events and work closely with CDO Associate Director to facilitate outreach.
• Collaborate to deliver and manage programming and track student performance for CDO summer course modules, September Launch, and Career Seminar (FINM 38500).
• Communicate and distribute information about job and career opportunities to students and alumni.
• Coordinate CDO efforts with staff within the program and University as appropriate, (FinMath Student & Faculty Services, Office of International Affairs, UChicago GRAD, etc.).
• Lead or participate in special projects as assigned by CDO Director.
• Advises and counsels students concerning employment opportunities and careers by acting as a liaison between students and prospective employers.
• Conducts mock interviews, reviews resumes and cover letters, and coordinates other interview related programming in both individual and group settings.
• Performs other related work as needed.

Minimum Qualifications
 

Education:

Minimum requirements include a college or university degree in related field.

---
Work Experience:

Minimum requirements include knowledge and skills developed through 2-5 years of work experience in a related job discipline.

---
Certifications:

---

Preferred Qualifications

Education:

• Bachelor's degree.

Experience:

• Career Services, Student Affairs, Advising or a related field.

• Experience with graduate-level and/or international students.

• Previous event planning experience.

Technical Knowledge or Skills:

• Proficiency in office software such as Microsoft Office, Google Docs, etc.

• Experience with client management software such as Symplicity, Salesforce, Handshake, etc.

Preferred Competencies

• Superb interpersonal skills and demonstrated success in maintaining strong collaborative relationships with diverse constituencies.

• Organizational skills and ability to multi-task on frequent and changing demands while meeting deadlines.

• Strong oral and written communication skills with a high degree of professionalism.

• Advising/coaching/counseling skills in individual and group settings.

• Analytical and problem-solving skills, as well as attention to detail.

• Ability to work independently, as well as within a team.

• Ability to maintain confidentiality.

• Ability to learn new technologies and skills.

• Commitment to excellent customer service, including tact, discretion, and proper judgement as necessary.

• Knowledge of mid to large-scale event coordination.

• Willingness to back-up partner offices on special projects as assigned.

Working Conditions

• This position is eligible for a partially remote work schedule.

Application Documents

• Resume (required)

• Cover letter (required)

When applying, the document(s) MUST  be uploaded via the My Experience page, in the section titled Application Documents of the application.

Job Family
 

Student Affairs & Services

Role Impact
 

Individual Contributor

FLSA Status
 

Exempt

Pay Frequency
 

Monthly

Scheduled Weekly Hours
 

37.5

Benefits Eligible
 

Yes

Requires Compliance with University Covid-19 Vaccination Requirement
 

Yes

Drug Test Required
 

No

Health Screen Required
 

No

Motor Vehicle Record Inquiry Required
 

No

Posting Statement
 

Employees must comply with the University’s COVID-19 vaccination requirements. More information about the requirements can be found on the University of Chicago Vaccination GoForward .
The University of Chicago is an Affirmative Action/ Equal Opportunity/Disabled/Veterans Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, status as an individual with a disability, protected veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.

 

Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.

 

We seek a diverse pool of applicants who wish to join an academic community that places the highest value on rigorous inquiry and encourages a diversity of perspectives, experiences, groups of individuals, and ideas to inform and stimulate intellectual challenge, engagement, and exchange.

 

All offers of employment are contingent upon a background check that includes a review of conviction history.  A conviction does not automatically preclude University employment.  Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.

 

The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at: http://securityreport.uchicago.edu . Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.

Department
 

PSD Financial Mathematics Staff

About the Department
 

The Financial Mathematics Program (FinMath) is a professional graduate program within the Department of Mathematics at The University of Chicago. As a pioneer in the field of quantitative finance, we have had the honor of shaping some of the brightest minds in the financial industry today. Bringing together top-performing students from around the world and highly accomplished faculty, FinMath prepares students for success in a variety of careers in quantitative finance. The FinMath Career Development Office serves students and alumni of the program by providing essential tools and resources to better prepare and position themselves in pursuing their professional career paths. Learn more about our program at https://finmath.uchicago.edu/ and our career services at https://finmath.uchicago.edu/careers/.

Job Summary
 

The Assistant Director works with the Career Development Office (CDO) team to coach and prepare graduate students in the Financial Mathematics Program (FinMath) for securing internships and full-time employment. In addition to providing one-on-one and group advising support for students, the AD creates and facilitates innovative career management programming including classroom and virtual workshops, practice labs, special events and panels. This role also supports special event planning in support of alumni and employer relations as well as the Stevanovich Center for Financial Mathematics. This position is eligible for a partially remote work schedule

Responsibilities

• Coach and advise students - Topics include career exploration within the quant finance field, job search strategies, resumes and cover letters, networking and professional development, interview skills, salary negotiation, etc.
• Design and conduct career preparatory workshops and events around career development topics, as influenced by student feedback and strategizing with the CDO team.
• Support the career management database, FinMath Connect (Symplicity). This includes entering counseling notes, generating reports, listing events, posting job/internship opportunities, and training/assisting students in using the system.
• Complete data tracking and reporting, including CDO tools outside of FinMath Connect, including alumni, employer engagement, and interview question databases.
• Provide planning and logistical support for alumni and employer events, as well as the Stevanovich Center industry events, including the Market Microstructure, Quantitative Trading, High Frequency and Large Data annual conference.
• Identify and track opportunities for corporate engagement through Stevanovich Center industry events and work closely with CDO Associate Director to facilitate outreach.
• Collaborate to deliver and manage programming and track student performance for CDO summer course modules, September Launch, and Career Seminar (FINM 38500).
• Communicate and distribute information about job and career opportunities to students and alumni.
• Coordinate CDO efforts with staff within the program and University as appropriate, (FinMath Student & Faculty Services, Office of International Affairs, UChicago GRAD, etc.).
• Lead or participate in special projects as assigned by CDO Director.
• Advises and counsels students concerning employment opportunities and careers by acting as a liaison between students and prospective employers.
• Conducts mock interviews, reviews resumes and cover letters, and coordinates other interview related programming in both individual and group settings.
• Performs other related work as needed.

Minimum Qualifications
 

Education:

Minimum requirements include a college or university degree in related field.

---
Work Experience:

Minimum requirements include knowledge and skills developed through 2-5 years of work experience in a related job discipline.

---
Certifications:

---

Preferred Qualifications

Education:

• Bachelor's degree.

Experience:

• Career Services, Student Affairs, Advising or a related field.

• Experience with graduate-level and/or international students.

• Previous event planning experience.

Technical Knowledge or Skills:

• Proficiency in office software such as Microsoft Office, Google Docs, etc.

• Experience with client management software such as Symplicity, Salesforce, Handshake, etc.

Preferred Competencies

• Superb interpersonal skills and demonstrated success in maintaining strong collaborative relationships with diverse constituencies.

• Organizational skills and ability to multi-task on frequent and changing demands while meeting deadlines.

• Strong oral and written communication skills with a high degree of professionalism.

• Advising/coaching/counseling skills in individual and group settings.

• Analytical and problem-solving skills, as well as attention to detail.

• Ability to work independently, as well as within a team.

• Ability to maintain confidentiality.

• Ability to learn new technologies and skills.

• Commitment to excellent customer service, including tact, discretion, and proper judgement as necessary.

• Knowledge of mid to large-scale event coordination.

• Willingness to back-up partner offices on special projects as assigned.

Working Conditions

• This position is eligible for a partially remote work schedule.

Application Documents

• Resume (required)

• Cover letter (required)

When applying, the document(s) MUST  be uploaded via the My Experience page, in the section titled Application Documents of the application.

Job Family
 

Student Affairs & Services

Role Impact
 

Individual Contributor

FLSA Status
 

Exempt

Pay Frequency
 

Monthly

Scheduled Weekly Hours
 

37.5

Benefits Eligible
 

Yes

Requires Compliance with University Covid-19 Vaccination Requirement
 

Yes

Drug Test Required
 

No

Health Screen Required
 

No

Motor Vehicle Record Inquiry Required
 

No

Posting Statement
 

Employees must comply with the University’s COVID-19 vaccination requirements. More information about the requirements can be found on the University of Chicago Vaccination GoForward .
The University of Chicago is an Affirmative Action/ Equal Opportunity/Disabled/Veterans Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, status as an individual with a disability, protected veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.

 

Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.

 

We seek a diverse pool of applicants who wish to join an academic community that places the highest value on rigorous inquiry and encourages a diversity of perspectives, experiences, groups of individuals, and ideas to inform and stimulate intellectual challenge, engagement, and exchange.

 

All offers of employment are contingent upon a background check that includes a review of conviction history.  A conviction does not automatically preclude University employment.  Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.

 

The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at: http://securityreport.uchicago.edu . Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.