Assistant Director, Athletic Business & Finance Operations

The University of Memphis, United States

Updated: 2 months ago
Location: Memphis, TENNESSEE
Deadline: ;

Posting Information


Posting Number SAECC3661
Advertised Title Assistant Director, Athletic Business & Finance Operations
Campus Location Main Campus (Memphis, TN)
Position Number 016793
Category Staff (Hourly/Monthly)
Department Athletic Business Office
Minimum Position Qualifications
Bachelor’s degree in a relevant area and two (2) years of accounting, finance, business, and/or human resources experience. Relevant experience may substitute for required education.
Special Conditions
The Department of Athletics is especially interested in persons with experience in preparing NCAA and Conference reports.
Must be able to comply with Athletic department, University, TBR, and NCAA policies and procedures.
This position is posted until filled. The department will begin screening immediately.
Work Schedule
Monday – Friday
8:00 a.m. – 4:30 p.m.
Some evenings and weekends may be required.
Posting Date 12/14/2023
Closing Date
Open Until Screening Begins Yes
Hiring Range $40,000 - $45,000 per year
Full-Time/Part-Time Full-Time: Benefits Eligible
Working Conditions
While performing the duties of this job, the employee is regularly required to sit; use hands to handle, or feel; and talk or hear. The employee frequently is required to walk. The employee is occasionally required to stand; reach with hands and arms; and stoop, kneel, or crouch. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision.
Additional Working Conditions
Special Instructions to Applicants
All applications must be submitted online at workforum.memphis.edu.
Applicants must complete all applicable sections of the online application to be considered for a position.  Please upload a cover letter, resume, and reference list after completing your application, if required by the system. Required work experience is based on full-time hours. Part-time work experience will be prorated as listed.
Candidates who are called for an interview must notify the Department of Human Resources in writing of any reasonable accommodation needed prior to the date of the interview.
Is this posting for UofM employees only? No
Positions Supervised
None
Knowledge, Skills, and Abilities
-Thorough knowledge of office methods and procedures, as well as NCAA rules and policies.
-Ability to work independently
-Organizational skills
-Knowledge of accounting and finance principles
-Proficiency with Microsoft products and spreadsheet software programs such as Word and Excel, web browsers, query tools, financial systems, and/or other types of records management systems.
Additional Position Information
Benefits of Employment (Applies to full-time, non-police employees only)





Job Duties


Duties & Responsibilities
Reconcile income statement and balance sheet accounts to supporting documentation including monthly/quarterly reconciliation of ticket sales, accounts payable, accounts receivable, deferred revenue, prepaid expenses, etc.
Duties & Responsibilities
Assist with creation, updates, and coordination distribution of monthly budget reports for all sports and administrative units. Assist with monitoring budget performance and alert leadership of any potential issues.
Duties & Responsibilities
Assist with contracts, including for various sport games, to include ensuring appropriate review, obtaining approvals, organizing documentation, and tracking of key terms/deadlines. Processing payments related to game guarantees specified in game contracts. Serve as secondary support for the submission of athletics invoices and reimbursements.
Duties & Responsibilities
Assist with daily deposits of cash/checks and accurate recording of credit/other sales. Ensure appropriate documentation is maintained for audit purposes and compliance with appropriate policies and procedures.
Duties & Responsibilities
Initiate the hiring process via WorkforUM for full-time staff members, including submission of screening applicant pool results and hiring proposals. Initiate moving allowances, University separations, and cellphone allowances for full-time staff members.
Duties & Responsibilities
Review and approve bi-weekly timesheets and monthly leave reports. Review payroll for car report charges, Nike elite taxation charges, and allowance payouts. Assist HR and Senior Leadership in the monitoring and communication of needed actions, action status, etc.
Duties & Responsibilities
Perform quality control review of all financial transactions. Make correcting entries when necessary.
Duties & Responsibilities
Prepares year-end accounting entries to include, but is not limited to, revenue deferrals, receivables, payables, and transfers
Duties & Responsibilities
Assist with all financial reporting for the University, NCAA, Conference, etc.
Duties & Responsibilities
Prepare temporary, student, and graduate assistant e-contracts and manage renewals for contracts.
Duties & Responsibilities
Provide work direction and training for interns and graduate assistants. Oversee record-keeping performed by interns and graduate assistants. Assists in the development and implementation of internal operating procedures, enforcing rules and regulations, and ensuring the smooth flow of operations.
Duties & Responsibilities
Assist on home game day with ticketing, event management, etc. as needed.
Duties & Responsibilities
Perform other duties as assigned.

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