Assistant Director, Architectural & Engineering Services

Represents the University of Oklahoma Board of Regents (as Owner) and the University’s administration by (1) Assists in the administration and management of Architectural & Engineering Services; (2) responsible for capital improvements long range-campus planning, design and construction program; (3) serves as project manager for capital improvements projects; and/or (4) provides daily construction administration of construction contracts.

• Assists the University Operations Associate Vice President of Architectural & Engineering Services with the overall administration of long range-campus planning, design, construction program.
• Provides day-to-day management, administration, and supervision of professional and supporting staff members. Ensures staff compliance with regulations and internal policies. Ensures staff is informed of and adheres to established health and safety practices associated with assigned tasks.
• Provides professional advice and consultation to the President, the Vice President of Campus Operations, and to other University staff members, architects, engineers, and other as required for major new construction, renovation and alteration programs for both OU Norman, HSC, and Tulsa campuses.
• Represents the University during all phases of design, programming, and construction of both major and minor capital improvements projects.
• Assists in the analysis and review of the University’s current physical facilities needs and guides planning of future campus development. Assists with the development of long-range plans for building renovation and construction, and the Campus Master Plan annually, and coordinates preparation of campus capital improvements program and budgets.
• Assists in the selection procedures and screens qualifications of architectural firms, engineering firms, and construction managers desiring to do business with the University for each project requiring outside professional services.
• Administering consultant and construction contracts; administering construction project procedures and conducting formal bid openings.  Assists in the analysis of construction bids received and makes recommendations for award of contract to appropriate University officials prior to action by the University Board of Regents.
• Helps establish project planning procedures and directs project programming, design and construction programs. Maintains liaison with architects, engineers, and other professional consultants and contractors under contract to ensure construction project completion.
• Evaluates drawings, specifications, and other documentation to ensure that projects comply with University standards and requirements.
• Capital project management, including various meetings with a variety of constituencies, including users, consultants, contractors, University administration and other departments; and translating project requirements into architectural/engineering design program.
• Construction administration, including participating in project meetings; monitoring work for conformance with construction contract requirements; advising contractors, project architects or engineers, and University officials regarding project quality and schedule, coordination with other University departments and other project personnel; reviewing contractor submittals; responding to requests for information and other inquiries.
• Developing and monitoring project budgets; and reviewing and approving project expenditures. Prepares progress reports and communicates project status to University entities and with external parties (vendors, contractors, consultants, etc.).
• Coordinates work with local, state, and federal agencies involved in the University’s construction program. Coordinates easement and right-of-way requests. Assists in the preparation of BOR agenda items related to those requests.
• Performs various duties as needed to successfully fulfill the function of the position.

Please Note: “This position will have presence at our Norman campus, HSC campus, and Tulsa campus.” 

Required Education: Bachelors degree, AND: 

• 48 months progressively responsible professional experience in architectural/engineering.

Equivalency Substitution: Will accept 48 months of related experience in lieu of the Bachelors degree for a total of 96 months of related experience.

Skills:

• Effective oral and written communication skills
• Able to effectively evaluate projects & programs and produce comprehensive reports
• Strong ability to lead project teams
• Highly organized and able to handle multiple projects and deadline/
• Able to coordinate and organize goals and efforts of multiple constituencies
• Effective oral and written communication skills
• Able to read, interpret, and evaluate construction drawings and specifications
• Ability to coordinate and organize goals and efforts of multiple constituencies
• Highly organized and able to manage multiple projects and deadlines.
• Proficient in Microsoft Office
• Proficient in AutoCAD; Bluebeam

Advertised Physical Requirements:

•  Ability to engage in repetitive motion and communicate effectively. Standard office environment.

Departmental Preferences:

• 7+ years post-graduation experience in architectural/engineering project management for an institution of higher education.
• 7+ years post-graduation experience in construction administration for an institution of higher education.
• 7+ years experience as a project manager on major capital projects with budgets of $25 Million or higher.
• Priority will be given to a candidate with prior/current OU experience.

Supervision: Sr. Capital Project Manager-2, Capital Project Manager-1

Special Instructions: If you are selected as a final candidate for this position, you will be subject to The University of Oklahoma Norman Campus Tuberculosis Testing policy.  To view the policy, visit https://hr.ou.edu/Policies-Handbooks/TB-Testing .

Diversity Statement: The University of Oklahoma is committed to achieving a diverse, equitable, and inclusive university community by recognizing each person's unique contributions, background, and perspectives. The University of Oklahoma strives to cultivate a sense of belonging and emotional support for all, recognizing that fostering an inclusive environment for all is vital in the pursuit of academic and inclusive excellence in all aspects of our institutional mission.

Equal Employment Opportunity Statement: The University of Oklahoma, in compliance with all applicable federal and state laws and regulations, does not discriminate based on race, color, national origin, sex, sexual orientation, genetic information, gender identity, gender expression, age, religion, disability, political beliefs, or status as a veteran in any of its policies, practices, or procedures. This includes, but is not limited to, admissions, employment, financial aid, housing, services in educational programs or activities, and health care services that the University operates or provides.