Assistant Department Manager

Updated: 2 months ago
Location: Santa Cruz, CALIFORNIA
Job Type: FullTime
Deadline: The position may have been removed or expired!
Assistant Department Manager  
Social Sciences [318]  
Environmental Studies  
Environmental Studies  
Career [2]  
Immediate Opening
Full time  
Monday - Friday  
Delay Notice: Applications continue to be accepted for this position. Due to the current health crisis, candidate selection or hiring steps may be delayed.
For full consideration for an interview: applicants will be asked to provide a narrative response to the question below when submitting the online application for this position: In one page or less, please describe your background in human resources and finance.
This position requires passing a pre-employment criminal history background check. Selected candidates cannot begin work until passing their background check. Please note: Time required to complete this process may vary and can be lengthy.  
Starting Salary Range: $24.90 - $29.69/hourly.  
This position is eligible for Full benefits.  
Administrative Officer 2 [7376]  
Professional Support Staff (PSS)  
The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, or protected veteran status. UC Santa Cruz is committed to excellence through diversity and strives to establish a climate that welcomes, celebrates, and promotes respect for the contributions of all students and employees.  
Uses acquired job skills, policies, procedures and analytical abilities to complete substantive assignments and resolve problems of moderate scope and complexity in the areas of academic human resources, finance, facilities, student services and safety.
With an annual budget over $4 million dollars, the department consists of 21 permanent faculty including four endowed chairships who teach and do research in both the social and natural sciences. This research is frequently supported by funding from granting agencies and provides employment opportunities for numerous graduate student researchers (GSR) and postdoctoral scholars. We have 3 adjunct professors and 52 affiliated faculty. We administer the appointment process for over 40 temporary staff (including several visiting foreign scholars) on an annual basis. The department offers undergraduate and Ph.D. degrees including combined majors with biology, earth sciences, and economics, and a concentration in Agroecology. We also have a robust internship program (667 completed in 2014-15), and field study opportunities (593 students enrolled in field study courses in 2014-15). There are currently 50 graduate students and approximately 685 proposed and declared majors in the program.
Sub-units within the department are the Center for Integrated Spatial Research (CISR) and the Kenneth S. Norris Center for Natural History (NCNH). We are also closely affiliated with the Center for Agroecology and Sustainable Food Systems (CASFS). Gifts to the NCNH & CASFS alone totaled $6 million in 2013-14. We also work closely with staff in the UC Natural Reserve System whose offices are in space assigned to our department.  
Bachelor's degree in related area and / or equivalent experience / training.
Ability to use sound judgment in responding to issues and concerns.
Solid communication and interpersonal skills to communicate effectively with all levels of staff, faculty, students and the general public verbally and in writing.
Excellent organizational and time management skills sufficient to work independently and set priorities in a work environment with frequent interruptions and distractions.
Ability to demonstrate flexibility and maintain a positive, solutions-oriented approach while identifying, recommending and implementing improved processes in response to a rapidly changing organization.
Working knowledge of common organization-specific and other computer application programs: Google productivity suite, Microsoft Word, Excel, PowerPoint, FileMaker Pro, etc.
Ability to use discretion and maintain confidentiality.
Basic knowledge of financial policies, practices and systems.  
Experience with human resource actions.
Experience with academic program support.
Experience with University of California, Santa Cruz computing applications or equivalent: DivData, Infoview, CCLP, CruzBuy, CruzPay, ERF, etc.).  
Selected candidate will be required to pass a pre-employment criminal history background check.  
Criminal History Review  
No, this position does not require an E-Verify Check.  
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