Assistant Coordinator, Executive Education

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Position Summary:

Florida Atlantic University is seeking an Assistant Coordinator, Executive Education - Boca Raton, FL.

The FAU College of Business is one of the largest AACSB-accredited colleges of business in the United States with more than 8,500 students. The college has six departments and an impressive offering of degree programs at both the undergraduate and graduate levels (including Ph.D.) as well as many online, executive, and certificate programs. The College of Business was named one of the 2011 "Best Business Schools" by The Princeton Review as well as one of America's "Top 50 Business Schools for Entrepreneurs" and "Top 25 Online Business Programs" by U.S. News and World Report. The FAU Sports Management MBA is ranked in the "Top 10 Worldwide" by Sport Business International. For more information about the FAU College of Business, please visit http://business.fau.edu .

Summary of Responsibilities:

• Works closely with the FAU bookstore and other vendors to place book orders.

• Corresponds frequently with students, faculty and vendors by phone and email using professional communication skills (verbal and written).

• Facilitates students’ book ordering process each semester in collaboration with the Executive Education staff counterparts.

• Communicates with faculty to gather book orders for Executive Education courses.

• Manages inventory and distribution of textbooks to students for all programs.

• Contacts textbook publishers and vendors regarding ordering textbooks for all programs.

• Resolves all discrepancies related to purchase or receipt of textbooks.

• Tracks Purchase Orders for payment purposes by the Controller’s Office.

• Ensures supplier accounts are up to date in FAU vendor system.

• Collaborates with the FAU Bookstore (Follett) to purchase, invoice, and ship textbook(s) and material(s) to Corporate Program students.

• Develops and provides best practices with team members.

• Works closely with the Program Director and Coordinators in the Office of Executive Education and the Scheduling Coordinator for the Dean’s Office to process scheduling requests.

• Processes requests for new classes and initiates updates to schedules.

• Collaborates with the registrar’s office to follow policies and procedures for the scheduling process.

• Assists with departmental room scheduling as needed in the R25 system.

• Accommodates with event programming and management of the Executive Education programs on the Boca campus, such as orientation, graduation, evening class events, and other similar occasions as necessary.

• Provides general office support if requested in other areas.

• Other job-related duties as assigned.

FAU Benefits and Perks

• If Benefits & Perks are important to you, then FAU is the place to be! Working at FAU has its perks! In addition to helping drive change and having a positive impact by supporting our students, staff, and faculty, FAU offers:

• Excellent benefit packages including Medical (PPO/HMO $50 per month single & $180 per month family), Dental, Vision, Life Insurance, Flexible Spending plans, Employee Assistance Program (EAP) and much more.

• State retirement options including tax-deferred annuities and Roth 403(b) plans.

• State employees Public Service Loan Forgiveness (PSLF) program - https://studentaid.gov/manage-loans/forgiveness-cancellation/public-service .

• Flexible work arrangement plans - https://www.fau.edu/hr/employee_relations/flexwork.php .

• Sick Leave Pool Program.

• Paid time off (eligible employees) including vacation and sick leave, 1 personal day, 9 paid holidays, and paid winter break (at President’s discretion).

• Paid Community Engagement Volunteer Service Day - https://www.fau.edu/hr/documents/community-engagement-volunteer-leave4-2015.pdf .

• Employee Educational Scholarship Program (EESP) for eligible Staff/Faculty - Tuition assistance after 6 months of full-time employment. For in-unit faculty, the EESP program may be extended to spouses and dependent children (eligibility rules apply).

For details on FAU's amazing offers visit us at https://www.fau.edu/hr/benefits/index.php .

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Minimum Qualifications:

Master's or bachelor's degree from an accredited institution in an appropriate area of specialization required.
Preferred Qualifications/Skills:
Data entry skills.
Strong written and verbal communication skills.
Proficiency in MS Office Suite.
Customer service orientation and negotiation skills.
High degree of accuracy and attention to detail.
Knowledge of Banner, Workday, and Scheduling systems.
Requires a service minded, well-organized, detail-oriented person with strong interpersonal and written/verbal communication skills and an excellent multi-tasker.
Requires an outgoing individual who enjoys providing a high level of service and assisting other people.
This individual should know how to prioritize job tasks, work well under deadlines/pressure, does not mind work in a fast-paced environment, and is a team player with a flexible schedule.
Teamwork is important in this position to build collaborative relationships with colleagues and customers representing diverse cultures, races, ages, genders, religions, lifestyles, and viewpoints.

Salary:

$50,000 - $55,000 per year.
Exempt Administrative, Managerial, Professional (AMP)

College or Department:

COB: Executive Degree Programs

Location:

Boca Raton

Work Days and Hours:

Monday - Friday, 8 a.m. - 5 p.m. Some nights and weekends as needed.

Application Deadline:

2024-04-03

Special Instructions to Applicant:

APPLICATION DOCUMENTS REQUIRED:
Resume
OFFICIAL SEALED TRANSCRIPTS REQUIRED:
Final candidate will be required to have official, sealed transcripts and original NACES evaluation, if applicable, sent from their educational institution to Human Resources prior to the start of employment.
PRE-EMPLOYMENT SCREENINGS REQUIRED:
Selected candidates must successfully complete and pass all employment screenings prior to the start of employment. Employment screenings may include a criminal background check (level I and level II), motor vehicle check, credit check, reference checks, alcohol, and drug screening check.
REQUEST FOR ACCOMODATIONS:
Individuals with disabilities requiring accommodation, please call 561-297-3057. 711
As a Hispanic-serving institution, Florida Atlantic University (FAU) is one of the most racially and ethnically diverse institutions in the Florida state university system. We are committed to recruiting and retaining talented faculty and staff. We embrace our shared responsibility to create and celebrate a welcoming and inclusive campus environment for all. Our community features excellent schools, a vibrant and safe community, and a sub-tropical climate conductive to year-round outdoor activities.