Assistant CE Event Coordinator

Colorado State University, United States

Updated: over 1 year ago
Location: Fort Collins, COLORADO
Deadline: 11 Jul 2022

Posting Details
Posting Detail Information


Working Title Assistant CE Event Coordinator
Position Location Fort Collins, CO
Is this position eligible for hybrid or remote work?
Research Professional Position No
Posting Number 202200923AP
Position Type Admin Professional/ Research Professional
Classification Title Technical/Support I
Number of Vacancies
Work Hours/Week 40
Proposed Annual Salary Range $38,500 - 50,000
Employee Benefits
Colorado State University (CSU) is committed to providing employees with a strong and competitive benefits package that supports you, your health, and your family. Visit CSU’s Human Resources website for detailed benefit plan information for permanent full-time and part-time faculty and administrative professional employees in the following University benefit areas: https://hr.colostate.edu/hr-community-and-supervisors/benefits/benefits-eligibility/ & https://hr.colostate.edu/prospective-employees/our-perks/ .
Desired Start Date
Position End Date (if temporary)
To ensure full consideration, applications must be received by 11:59pm (MT) on 07/11/2022
Description of Work Unit
The C. Wayne McIlwraith Translational Medicine Institute (TMI) is operated under the Department of Clinical Science (College of Veterinary Medicine and Biomedical Sciences) at Colorado State University (CSU). The Institute provides a safe, secure, state-of-the-art facility for faculty, scientists and staff for collaborative efforts in the area of research, entrepreneurial business development and continuing medical education aligned to the institute’s mission and vision. The TMI is a 130,000 sq. ft. building that opened in December 2018.
TMI Mission – Create novel biologic therapies and learning opportunities uniquely focused on improving the lives of both animals and humans by fostering diverse collaborations of leading scientific minds in a state-of-the-art facility that encourages entrepreneurial models that optimize innovation timelines.
The CSUVetCE team @ TMI seeks to provide an unparalleled continuing education (CE) experience every day; something that we refer to as “CE Elevated”. We believe that people, animals and the planet can be improved when inspired learners, engaged educators and relevant learning experiences collide; that is the purpose, the passion and the why behind our quest to provide CE Elevated experiences each day.
Our team is comprised of 3 pillars of stakeholder experience: 1) Overall onsite CE program experience, 2) CE laboratory experience and 3) the online experience. We host up to 75+ onsite, hands-on CE courses per year. As it pertains to this online pillar position, all of these courses require time-sensitive loading of some registrant-accessible content (course notes, supportive reference materials, course surveys, CE certificates, etc.) into our LMS. In addition, we have a small, but growing library of online CE course content that requires registrant access to innovative educational materials including recorded lectures, videos, interactive exercises and quizzes). Growth of the online course library and integration of it with our greater CE course menu is an area of strategic emphasis. Some of our onsite courses utilize the online course content as required pre-requisites. Our CE courses include a wide variety of small animal, equine and human medical courses to graduate veterinarians, certified technicians and medical professionals throughout the year. Each of our publicly facing courses is published on our website including a compelling course description, video promo / course invitation, course agenda, faculty, sponsorship, pricing information and registration access.
We work with our AV and communications teams to develop marketing materials for inclusion on our website and distribution through various channels including social media, email blasts, listservs, and our course sponsors. We are a small, but rapidly growing group and now is a great time to jump aboard the CSUVetCE team for the right person. In our busy times, our team can have a series of 7-day work weeks; the responsibilities for which we work as team to distribute amongst ourselves.
Position Summary
Position is responsible for assisting in the coordination of the Continuing Education program at the Translational Medicine Institute. The position will be responsible for assisting the CE Coordinator in all aspects CE program execution including frequent, timely, courteous and efficient communication with internal (other members of the CE team and TMI community) and external stakeholders (course participants, instructors, sponsor/vendors, etc.). In brief, the CE Coordinator and Assistant Coordinator set the tone for all aspects of the internal and external CE Elevated experience.
Additionally, this position will assist the CE Coordinator in development/management/reporting of individual budgets for onsite CE courses; identifying potential vendors/comparing and selecting vendors; conference contract negotiations; logistics/planning/scheduling of instructional sessions and event coordination.
This position will collaborate with the TMI Communications and Outreach team in the marketing of CE Courses.
Hours: Full-time position that may require shifts beyond normal business hours and on weekends; Non-business hour responsibilities are shared amongst CE team members
Required Job Qualifications
  • Bachelor’s degree in Business, Communication, Education or closely related field.
  • Demonstrated ability to organize, prioritize and manage multiple work projects and types of activities while meeting deadlines (i.e., project management)
  • Experience of troubleshooting problems and providing customer/stakeholder support
  • Keen eye for detail and ability to carry out tasks efficiently
  • Outstanding written and verbal communication skills
  • Outstanding team and interpersonal skills
  • Strong organizational skills
  • Fluency in Microsoft Office Suite (Word, Excel, Outlook, Teams) and Zoom.
  • Must be legally authorized to work in the United States by the proposed start dates; TMI will not provide visa sponsorship for this position.
Preferred Job Qualifications
  • Experience in event planning and/or facility coordination
  • Experience working in academia
  • Experience in veterinary continuing education
  • Experience developing and managing project budgets
  • Experience with project management software such as SmartSheets, Asana, Wrike, etc.
Diversity Statement
Personal or professional commitment to diversity and inclusion as demonstrated by persistent effort, active planning, allocation of resources and/or accountability for diversity and inclusion outcomes.

Essential Duties


Job Duty Category Course/Event Planning and Stakeholder Support
Duty/Responsibility
Support and assist the CE Coordinator’s efforts to:
  • Collaborate with CE instructors and vendors to develop CE courses that address real and relevant medical (veterinary and human health care) training needs.
  • Draft CE course budgets that permit assessment of course financial viability
  • Communicate and manage the logistics of CE course development (course descriptions and agenda, teaching faculty, course scheduling, course notes & other content, vendor in-kind support, sponsor negotiations, etc.)
  • Support stakeholders (CE participant, instructor, vendor) before, during, and after CE events to ensure delivery of a CE Elevated experience
  • Support your CE teammates and TMI community members in their various roles in the delivery of the same overall goals.
Percentage Of Time 85
Job Duty Category Other Assigned Duties
Duty/Responsibility
Support and assist the CE Coordinator’s efforts to:
  • Collaborate with members of the AV team in support of onsite CE course delivery, development of promotional materials, etc.
  • Collaborate with members of the Communications and Outreach team to proactively develop strategic marketing campaigns for our online, onsite, and blended CE courses (including the development of impactful digital assets, identification of strategic channels of distribution, and tracking of effectiveness)
Percentage Of Time 15

Application Details


Special Instructions to Applicants
Candidates will need to supply a resume/CV and cover letter that address the required and preferred qualifications listed and the names and contact information for three references. References will not be contacted without prior notification of candidates.
Conditions of Employment Pre-employment Criminal Background Check (required for new hires)
Search Contact Liz Miyoshi
EEO Statement
Colorado State University is committed to providing an environment that is free from discrimination and harassment based on race, age, creed, color, religion, national origin or ancestry, sex, gender, disability, veteran status, genetic information, sexual orientation, gender identity/expression, or pregnancy in its employment, programs, services and activities, and admissions, and, in certain circumstances, marriage to a co-worker. The University will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. Colorado State University is an equal opportunity and equal access institution and affirmative action employer fully committed to achieving a diverse workforce and complies with all Federal and Colorado State laws, regulations, and executive orders regarding non-discrimination and affirmative action. The Office of Equal Opportunity is located in 101 Student Services.
The Title IX Coordinator is the Director of the Office of Title IX Programs and Gender Equity, 123 Student Services Building, Fort Collins, CO 80523-0160, (970) 491-1715, [email protected] .
The Section 504 and ADA Coordinator is the Director of the Office of Equal Opportunity, 101 Student Services Building, Fort Collins, CO 80523-0160, (970) 491-5836, [email protected] .
The Coordinator for any other forms of misconduct prohibited by the University’s Policy on Discrimination and Harassment is the Vice President for Equity, Equal Opportunity and Title IX, 101 Student Services Building, Fort Collins, Co. 80523-0160, (970) 491-5836, [email protected] .
Any person may report sex discrimination under Title IX to the Office of Civil Rights, Department of Education .
Background Check Policy Statement
Colorado State University strives to provide a safe study, work, and living environment for its faculty, staff, volunteers and students. To support this environment and comply with applicable laws and regulations, CSU conducts background checks for the finalist before a final offer. The type of background check conducted varies by position and can include, but is not limited to, criminal history, sex offender registry, motor vehicle history, financial history, and/or education verification. Background checks will also be conducted when required by law or contract and when, in the discretion of the University, it is reasonable and prudent to do so.

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