Assistant Capital Project Manager

Updated: about 1 month ago
Location: Waltham, MASSACHUSETTS
Job Type: FullTime

Brandeis University is delighted to announce a career opportunity as an Assistant Capital Project Manager in Facilities Administration. At Brandeis, we offer a competitive benefits and compensation package which include medical, dental and life insurances.  If you are looking to advance your career through educational opportunities, Brandeis offers tuition assistance for employees, dependents and spouses.  Our 403b retirement savings plan includes a generous match.

  • Project oversight.  Coordinates and manages smaller projects and/or various aspects of larger capital projects: planning, budget development, design, construction (if required), and communicating project updates to stakeholders. Inform the development of plans, specifications, sketches and drawings as necessary. Working closely with stakeholders and/or leaders, coordinate swing space, moves, furniture and equipment deliveries, and all project-related activities. 20%

  • Communication and customer service.  Responsible for frequent communication to project stakeholders and occupant groups, including weekly email updates. Provide a high level of customer service to the client. 30%

  • Quality control.  Performs regular site inspections to ensure quality workmanship. Leads project meetings and, if a construction manager is involved, attends construction coordination meetings, as required and report to the Director on the proceedings. 15%

  • Develops and manages capital project budgets. Tracks project expenditures versus budget in accordance with department controls system. Provides periodic updates on budget status for projects. 25%

  • Project documentation.  Maintains appropriate and accurate documentation, including meeting minutes, financial change orders, payment requests, purchase orders, changes to room occupancy and floor layouts. Assists in maintaining files for "as built" drawings and specifications for all University buildings and related systems.  Coordinates response to requests for information from external contractors and Brandeis Facilities Services personnel relative to existing conditions, active projects, and as-built documentation of completed projects. 10%


  • Bachelor's degree in project management, architecture, engineering, construction, or planning.

  • 1-3 years of related work experience with 0-2 years of project management experience

  • Experience in a higher education setting preferred.

  • Familiarity with legal contact language especially negotiating terms, applying appropriate contract forms per project criteria • Ability to read, understand, interpret, and formulate plans/specifications and cost estimates 

  • Knowledge or experience in developing and tracking budgets 

  • Strong verbal and written communication, and collaboration skills 

  • Strong problem-solving skills and strong communication skills 

  • Experience managing projects involving teams of design consultants, engineers and contractors 

  • Knowledge of computer assisted design/drafting (Inventor, AutoCAD) equipment and software to develop and read designs. 

  • Experience managing projects utilizing project management software 

Additional Requirement- Ability to inspect work of others outside in varying weather conditions.

Commitment to Diversity, Equity, and Inclusion
Diversity, equity and inclusion are important values at Brandeis today and always have been for they are rooted in our founding as an institution. These values serve as a reminder for self-reflection, and a continuous call to grow for us as Brandeisans.  Founded as a model institution for ethnic and religious pluralism, Brandeis University welcomes students, faculty, and staff of all nationalities, religions, and orientations.  Moreover, social justice is central to the mission of Brandeis, which endeavors to foster a just and inclusive campus culture that embraces the evolving diversity of our larger society.  Read more online about our Mission and Diversity Statements at Brandeis Mission and Diversity Statements.

If you are interested in a role and have relevant experience but your work history does not align perfectly with every qualification in the job description, we nevertheless encourage you to apply.

Closing Statement

Brandeis University is committed to providing its students, faculty and staff with an environment conducive to learning and working and where all people are treated with respect and dignity. We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, ancestry, national origin, ethnicity, caste, sex, pregnancy, sexual orientation, gender identity/expression, including transgender identity, religion, disability, age, genetics, active military or veteran status and any other characteristics protected under applicable federal or Massachusetts law.

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