Assistant Business Manager

Details

Posted: 14-Mar-24

Location: Princeton, NJ, US, 08544

Type: Full-time

Salary: Open

Categories:

Other Staff/Administrative

Internal Number: 238054296

Assistant Business Manager
US-NJ-Princeton
Job ID: 2024-18686
Type: Full-Time
# of Openings: 1
Category: Financial Services and Procurement
Princeton University
Overview

Reporting to the Business Manager, and under minimal supervision, this position provides support for all financial functions and activities within the Department of Politics, including the James Madison Program and the Bobst Center for Peace and Justice. This includes reviewing, approving and creating requisitions, Marketplace orders, vouchers, honorarium payments and other transactions prepared by other staff members; reviewing and approving credit card transactions that have been verified by other staff members; ensuring compliance with University financial policies, donor restrictions, and other contractual obligations, and providing guidance to faculty and staff on these matters; reconciling transactions and ensuring appropriate documentation; preparing, correcting and adjusting entries; performing analysis of financial activity; preparing budgets and written reports; identifying and implementing improvements in financial systems and procedures; and assisting the Business Manager with other projects and duties as necessary.

Applicants must submit a cover letter to be considered.

Responsibilities

• Review, approve and create requisitions, Marketplace orders, vouchers, honorarium payments and other transactions prepared by other staff members. Review and approve credit card transactions that have been verified by other staff members. Ensure compliance with University financial policies, donor restrictions and other contractual obligations and collect, review, and maintain appropriate documentation accordingly.
• Respond to faculty and staff inquiries regarding accounts, transactions, policies and procedures. Send quarterly updates for faculty research statements. Communicate with staff from Finance and Treasury when necessary to resolve questions or issues.
• Analyze financial activity in the department, JMP Program, and Bobst Center. Prepare budgets and reports as needed.
• Create postings for RA work in JobX and hire Graduate and Undergrad students to perform work for Politics faculty, post-docs and students.
• Reconcile transactions to department accounts. Resolve issues identified during reconciliation process.
• Assist the Business Manager with other reports, special projects and duties as necessary.

Qualifications

Essential Qualifications:

• Bachelor's degree in accounting, finance, business or operations management or related field and 3-5 years of relevant work experience.
• Experience in accounting and working knowledge of accounting principles required.
• Extensive knowledge of and experience using Microsoft Excel, including the ability to create reports.
• Experience with budget development, financial analysis and reporting.
• Ability to work independently and simultaneously on multiple projects, meet deadlines, and maintain a high level of accuracy and confidentiality in a fast-paced environment.
• Strong organizational skills, accuracy, attention to detail, and problem-solving skills. Excellent interpersonal and communication skills (written and oral). Able to work independently in a fast-paced environment.

Preferred Qualifications:

• Experience with accounting in a non-profit or educational organization preferred.
• Experience with PeopleSoft, Concur and other University financial systems preferred.
• Demonstrated knowledge of University financial policies preferred.

Princeton University is an Equal Opportunity/Affirmative Action Employer and all qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity or expression, national origin, disability status, protected veteran status, or any other characteristic protected by law. KNOW YOUR RIGHTS

PI238054296

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About Princeton University
Princeton University is a vibrant community of scholarship and learning that stands in the nation's service and in the service of all nations. Chartered in 1746, Princeton is the fourth-oldest college in the United States. Princeton is an independent, coeducational, nondenominational institution that provides undergraduate and graduate instruction in the humanities, social sciences, natural sciences and engineering.As a world-renowned research university, Princeton seeks to achieve the highest levels of distinction in the discovery and transmission of knowledge and understanding. At the same time, Princeton is distinctive among research universities in its commitment to undergraduate teaching.Today, more than 1,100 faculty members instruct approximately 5,200 undergraduate students and 2,600 graduate students. The University's generous financial aid program ensures that talented students from all economic backgrounds can afford a Princeton education.
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