Assistant Business Administrator

University of Houston, United States

Updated: 3 months ago
Location: Houston, TEXAS

Assistant Business Administrator - (STA014016)  
Organization
: H0058 Dean, Education 

Description

 

INTERNAL APPLICANTS ONLY

Assists the Business Administrator with the day-to-day management of budgetary, financial, personnel and administrative functions for a college.

  • Provides financial accountability and ensures compliance with State and university guidelines by functioning as certifying signature authority.
  • Manages the monthly reconciliation of accounts and generates monthly financial and budget reports for departments and centers.
  • Administers personnel and payroll activities to include reconciliation of payroll records and salary reallocation process.
  • Assists department staff with personnel issues and maintains personnel files.
  • Participates in the development of the annual budgets.
  • Trains and provides guidance to departmental staff regarding the use of university forms and the application of university and college policies and procedures.
  • Supervises support staff and student workers as assigned in the central business office and/or Dean's Office.
  • Develops and maintains informational databases for the college.
  • Represents the college on behalf of the Business Administrator as required.
    • Performs other job-related duties as assigned.

    EEO/AA

     

    Qualifications

     

    Bachelors and 3 years experience

    Requires a thorough understanding of both theoretical and practical aspects of an analytical, technical or professional discipline; or the basic knowledge of more than one professional discipline. Knowledge of the discipline is normally obtained through a formal, directly job-related 4 year degree from a college or university or an equivalent in-depth specialized training program that is directly related to the type of work being performed. Requires a minimum of three (3) years of directly job-related experience.

    A successful candidate will possess the following experience and skillset:

    • Experience conducting the monthly reconciliation process for a complex unit. 
    • Experience with both faculty and staff hiring at the University of Houston. 
    • Ability to produce financial reports, both custom and from PeopleSoft, to address budget-related inquiries and to better assist faculty and other leadership in the decision-making process.
    • Experience in managing complex travel arrangements for faculty, staff, and students using the Concur travel management system with a proven understanding of travel-related policies. 
    • Experience with cash handling/check processing and depositing. 
    • Contract administration experience and proven understanding of contracting and procurement-related policies.  

    The following documents are required (INCOMPLETE APPLICATIONS WILL NOT BE REVIEWED):

    • Cover letter delineating the manner in which your work experience applies to the posting.
    • Resume
    • Salary History
    • Transcript
    • Three work references. The hiring department expects you to name current and past supervisors.

    NOTE: We will maintain your confidentiality and notify you in advance in of making contact with any of your references. References will be contacted only after the interviewing process has been completed. 

     
    Salary: Commensurate with experience 
    Required Attachments by Candidate: Resume, Cover Letter/Letter of Application 
    Employee Status
    : Regular/Benefits 
    Job Posting
    : Feb 8, 2024, 10:00:54 AM

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