Assistant Business Administrator-Administrative

Assists the Business Administrator for a very complex college with the administration of the college's administrative and human resource operations. Provides administrative support to the Office of the Dean.

EEO/AA 

Qualifications

 

Bachelors and 3 years experience

Requires a thorough understanding of both theoretical and practical aspects of an analytical, technical or professional discipline; or the basic knowledge of more than one professional discipline. Knowledge of the discipline is normally obtained through a formal, directly job-related 4 year degree from a college or university or an equivalent in-depth specialized training program that is directly related to the type of work being performed. Requires a minimum of three (3) years of directly job-related experience.

Additional Posting Information

• This position is eligible for Alternative Work Arrangements (AWA).
• Department is willing to accept experience in lieu of education.
• Department is willing to accept education in lieu of experience.

This position assists the College Business Administrator and the Director of Faculty Affairs activities for the Bauer College of Business.

• Generate faculty professorships, endowments, summer research, chair & administrative stipends
• Coordinate faculty promotion/tenure items
• Coordinate faculty folders and new faculty orientation
• Generate offer letters and hiring paperwork for new adjunct faculty
• Facilitate the processing of H-1B and PERM petitions for foreign nationals
• Generate faculty additional comp forms and process faculty overload ePARs
• Coordinate with DBMs to ensure compliance on Human Resources issues
• Coordinate with HR and Payroll to resolve issues with personnel records and payroll
• Evaluate and maintain staff training processes for the college
• Serves as employment representative for college (posting positions, interview processes, serve on interview committees as needed)
• Oversee and reconcile all payable time and verification reports for Bauer college
• Run and reconcile all college suspense reports
• Logs staff assignments for DBM and Financial Analyst to reconcile BOB report
• Audit and approve faculty, student and non-ben staff ePARs
• Request ePRFs for faculty, staff and students reporting and funding changes
• Review tuition waivers requests for CBA approval
• Maintain log for faculty and staff leave accruals
• Initiate, verify and finalize non-ben staff termination checklists

Preferences:

• Familiarity working in higher education and particularly directly with faculty. 
• Experience in immigration processes for international hires.
• Experience with PeopleSoft Finance and HR.