Assistant, Athletic Facilities and Event Operations

Updated: about 1 month ago
Location: Detroit, MICHIGAN
Job Type: FullTime
Deadline: Until Suitable Candidate is Found

Posting Number
Position Title
Assistant, Athletic Facilities and Event Operations  
Number of Vacancies
90 - Athletics  
Primary Department
Essential Functions (Job Duties)
In accordance with the mission of Wayne State University and the Department of Athletics, assists in handling all logistics related to the operation of athletics facilities and the coordination and oversight of various athletic event operations. Assists with management of day-to-day set-up and breakdown of facilities for practices, competitions and special events, in compliance with the standards, rules and regulations of the National Collegiate Athletic Association and Great Lakes Intercollegiate Athletic Conference. Also assists with new Basketball Arena set up and breakdown for G-League and other professional teams renting facility. Reports to Manager.
Assists with the planning, oversight and execution of the following: all National Collegiate Athletic Association athletic practices, games, event logistics; and conversion logistics; university related special events; and any ancillary special events or external events held on the Athletics Campus. Ensures facilities and equipment are configured in compliance with the standards, rules and regulations of the National Collegiate Athletic Association. Also assists with the Pistons' G-League basketball set up and breakdown in new arena. Primary focus is currently outdoor facilities including Duchene, Harwell, and Tennis Courts.
Coordinates University work orders (Facilities Planning & Management) and event requests (Parking) with multiple University Departments to include: Public Safety, Parking and Facilities, Planning and Management (custodial, grounds, trades, design and construction and building engineers); monitors progress thru completion. Additionally, performs regular inspections to determine needed maintenance, repairs, renovations and/or status of designated projects.
Coordinates with and provides functional supervision to other facility staff and applicable game operations and building staff to include: full-time employees, students, work-study, interns and part-time staff, to effectively and efficiently communicate University and Department policies and procedures.
Maintains and monitors facility operating accounts, expenses, and records (inventories, concessions and rentals). Assists with the coordination of facility maintenance agreements. May handle vendor negotiations. Processes and deposits cash in compliance with University policy.
Assists with the coordination and communication of a master facility calendar encompassing all venues on the Athletics Campus. Constituents include: coaches, department staff, Intramural and Club Sports, University personnel and external users. Additionally, assists in the management of year-round Wayne State University camps and clinics.
Performs other duties as assigned
Unique Duties
Bachelor's degree
Requires a Bachelor's degree in sports management, athletic administration, business administration, exercise, kinesiology, fitness, physical education or a related field from an accredited college or university, or an equivalent combination of education and experience.
Requires 2 or more years of experience planning, coordinating and overseeing sports events as well as configuring and breaking down facilities and sports equipment in compliance with National Collegiate Athletic Association and Great Lakes Intercollegiate Athletic Conference standards, rules and regulations for practices and competitions.
- Requires strong working knowledge and understanding of all National College Athletics Associations standards, and Great Lakes Intercollegiate Athletic Conference rules and regulations regarding compliance issues.
- Strong organizational and supervisory skills. Ability to handle multiple tasks, delegating when necessary, and completing work within deadlines in a changing environment with multiple priorities.
- Ability to communicate effectively with others, including excellent written and oral communications skills
-Proficient computer skills in Microsoft office and Windows based systems, in addition to working knowledge in other programs (Adobe, Scheduling Software)
Preferred Qualifications
Testing Requirements
Not Applicable  
Test Scheduling
Working Conditions
Willingness to work in a competitive environment and adjust to a flexible work schedule (i.e., early mornings, evenings and weekends) is required.
Valid Driver's License, ability to lift heavy objects and other physical activities. May be required to operate forklift and pallet jack
Job Type
Job Category
Professional/Administration & Supervisory/Management  

Fiscal Year of Job Open Date
Job Open Date
(When job is posted in the system)

Job Close Date
(or until suitable candidate is found)

Until Suitable Candidate is Found
Is this position reposted?
Reposting Reason:
None (New Posting)  

Background Check Requirements
University policy requires certain persons who are offered employment to undergo a background check, including a criminal history check, before starting to work. If you are offered employment, the University will inform you if a background check is required.  
Instructions for submitting your application:
Represented Position Message

Salary (Minimum)
(Non-Academic Only)

Salary (Hire Max)
(Non-Academic Only)

Salary (Maximum)
(Non-Academic Only)

Hourly Rate
(Non-Academic Only)

Salary Range
(Academic Only)

Is Position Bump Ineligible?
(Non-Academic, Represented positions only. Select 'No' for Academic. Select N/A if Non-represented.)

**NOTE: If 'Yes' is selected, then this is a Bump Ineligible Position (BIP). The person who bids or hires into this 100% grant funded position has no bumping rights upon grant expiration or in a reduction of force.

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