Articulation Officer

This is a hybrid position and requires incumbent to work on campus for a minimum of 2 days a week.

NOTIFICATIONS

The University of California has implemented a Vaccination Policy covering all employees. Employees, including new hires, are required to comply with any applicable policies relating to the University of California's COVID-19 vaccine program.

HOW TO APPLY

For full consideration, applicants should attach their resume and cover letter when applying for a job opening. For guidance related to the application process or if you are experiencing difficulties when applying, please review the Applicant Resources on our Talent Acquisition website. 

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INITIAL REVIEW DATE (IRD)

Application materials submitted by 11:59 pm on the IRD will be routed to the hiring unit for consideration. Materials submitted after the IRD will ONLY be forwarded at the request of the hiring unit. To ensure your application is routed for consideration, submit your materials before 11:59 p.m. on the IRD.  Talent Acquisition cannot accept application materials outside of the jobs portal, and is unable to update submitted applications on an applicant's behalf, or forward communications to the hiring units. For more information about the IRD and the applicant review process, view this link . 

The IRD for this job is: 09-21-2023

ABOUT UC SANTA CRUZ

UC Santa Cruz is a public university like no other in California, combining the experience of a small, liberal arts college with the depth and rigor of a major research university. It's known as an unconventional place where innovation and experimentation is part of the campus's DNA. That playful, bold spirit still thrives today, all on a campus renowned as among the most beautiful in the world.

DEPARTMENT OVERVIEW

The Office of Undergraduate Admissions generates, reviews, and processes in excess of 67,000 applications and serves approximately 38,000 campus visitors each year. The office has 44 career staff FTE, 45-50 part-time/temporary staff, and 150 student staff. Staff work locally and regionally throughout California and the nation.

The office is part of Enrollment Management, which includes Financial Aid and Scholarships, Orientation and Undergraduate Admissions. Enrollment Management is part of the multi-faceted academic Division of Undergraduate Education. Undergraduate Admissions, Enrollment Management and Undergraduate Education work closely with select Academic Senate committees.

Since its founding in 1965, the University of California, Santa Cruz, has grown from 652 students to nearly 19,000 students (2017-18) and earned international distinction as a world university with high-impact research, ranking 3rd in the world for research influence by Times Higher Education, and among the top 50 universities in the world, according to the U.S. News and World Report 2017 Best Global Universities rankings.

A campus with world-class facilities and one of the most visually spectacular settings in higher education, UC Santa Cruz offers rigorous academic programs and cutting-edge research opportunities. At the core of our progressive educational approach are our 10 distinctive residential colleges, which organize the campus into smaller living/learning communities.

More information can be found at: https://admissions.ucsc.edu/

JOB SUMMARY

Under the general supervision of the Associate Director of Admissions, the Articulations Officer oversees all activities related to the development and maintenance of transfer course articulation agreements between UC Santa Cruz and other collegiate institutions. The incumbent works extensively with California community college and UC administrators, articulation officers, counselors, and faculty in the establishment of formal articulation agreements. This individual works collaboratively with UCSC faculty and administration, including the Academic Senate Committee on Educational Policy, in establishing these articulation agreements. The incumbent is able to engage with academic departments regarding policies and general regulations concerning complex issues related to course articulation and recommends internal processing changes related to transfer articulation and agreements  In addition, the incumbent provides training and guidance to the Admissions staff in the implementation of agreements and satisfaction of requirements, and assists with evaluation and outreach responsibilities as assigned.

APPOINTMENT INFORMATION

Budgeted Salary: $87,000 - $100,000.annually. Salary commensurate with skills, qualifications and experience.
Under California law, the University of California, Santa Cruz is required to post a reasonable estimate of the compensation for this role. The salary shown above is the budgeted amount the University reasonably expects to pay and the salary extended should not exceed this posted amount.

Benefits Level Eligibility: Full benefits

Schedule Information:

• Full-time, Fixed
• Percentage of Time: 100%, 40 Hours per Week
• Days of the Week: Mon-Fri
• Shift Includes: Day

Employee Classification: Career appointment 

Job End Date: None

Work Location: UC Santa Cruz Main Campus, with the possibility of a hybrid work schedule

Union Representation: Non-Represented

Job Code Classification: 004510 (ADMISSIONS RECRMT SPEC 4)

Travel:  Up to 25% of the time

JOB DUTIES

30% - Articulation Management
As the campus Articulation Officer, oversee all aspects of articulation, including managing production goals and ensuring deadlines are met. Analyze, report, and assist in the development and implementation of articulation policies and procedures, maintaining close collaboration with the Academic Senate Committee on Educational Policy (CEP), the Board of Admission and Relations with Schools (BOARS), the UC Office of the President, and campus units. Maintain and update articulation agreements for all California Community Colleges and enter equivalencies for CCC, 4 year, private, out of state, foreign higher education institutions and UC campuses into the campuses student information system. Direct UCSC staff members on specific articulation assignments and ensures timely project completion. Serves as primary contact regarding articulation between UCOP and UC Santa Cruz faculty and academic department heads.

25% - Curriculum Consultation
Coordinate articulation efforts with faculty, advisors, and staff members of the Admissions and Registrar’s Office. Initiate, design, and maintain process for establishing agreements which document comparable lower division preparation for major and general education requirements. Interpret guidelines and work closely with campus academic departments to determine articulation needs for new majors and courses.

25% - ASSIST Coordination
Function as principal campus resource for Project ASSIST, an intersegmental computerized articulation and transfer planning system. Update and maintain on an ongoing basis campus articulation agreements in ASSIST for all 117 California Community colleges including entering new transferable courses, reviewing equivalencies and updating department requirements within the platform.

10% - Evaluation and Analysis
Interpret and apply complex UC faculty-approved guidelines governing transfer admission, including major-specific criteria, general education and UC systemwide degree requirements, as well as the awarding of transfer credit for an undergraduate degree for new, continuing, and readmitting students. Provide training and advising to staff, faculty, and additional stakeholders on all campus articulation needs and systemwide policies (IGETC an UC Pathways).

10% - Advising and Outreach
Counsel and advise prospective students, parents, community college personnel, and other academic counselors/advisers regarding UC admission qualifications, and students seeking a second undergraduate degree, as well as UCSC admissions selection criteria/process for transfer students in undergraduate admissions. Represent the campus and/or the UC system as a senior admissions resource providing outreach services to community colleges and other outreach and yield events, including counselor conferences, college fairs, and campus presentations and workshops, with some evening and weekend events. Work on special projects as requested by unit, campus, and systemwide leadership.
 

REQUIRED QUALIFICATIONS

• Bachelor's degree in related area and / or equivalent experience / training
• Minimum of 3-5 years of experience or equivalent extensive knowledge with articulation and the processes related to establishing and maintaining agreements between a four year institution and California community colleges.
• Advanced leadership experience with the ability to address complex problems, foster a cohesive organizational structure, and motivate others.
• Previous experience in project management, organizational effectiveness, and business continuity planning.
• Extensive experience with independently organizing, prioritizing, and coordinating complex activities and tasks, under pressure of time constraints and competing deadlines
• Excellent oral communication skills, including skills in public speaking, presentation, negotiation, and conflict resolution, especially with faculty, staff, administrators, and students.
• Excellent written communication skills.
• Advanced professional experience in using independent judgment to interpret and apply academic and administrative procedural guidelines.
• Extensive experience exercising discretion and judgment in dealing with confidential and sensitive matters.
• Experience performing professional outreach or advising with California community college transfer students, and a general understanding and appreciation of the needs of this population.
• Advanced knowledge and experience in working cooperatively with a diverse student population.
• Knowledge and experience using standard computing tools including Microsoft Office applications, online databases, email, and web-based research tools.
   

PREFERRED QUALIFICATIONS

• Master's degree in a related area
• General understanding of California secondary and post-secondary institutions, as well as the California Master Plan for Higher Education.
• Knowledge and experience with UC admissions policies and practices including course articulation and admissions evaluation.
• Working knowledge of Oracle/PeopleSoft Campus Solutions system or other college level Student Information System, as well as other student-based computing environments.
• Experience with the ASSIST (statewide articulation) website and TES (Transfer Evaluation System)
• Knowledge of language(s) other than English.
   
   

SPECIAL CONDITIONS OF EMPLOYMENT

• Selected candidate will be required to pass a pre-employment criminal history background check.
• Must possess a valid license to drive in the state of California.
• Ability to work long periods of time at a computer with or without accommodation.
• Ability to perform essential physical job functions, including sitting, standing, walking, repetitive use of hands/arms, and fine finger manipulation. 
• Selected candidate has the option to work a hybrid work schedule, days of the week and number of days to be determined. If a hybrid work schedule is confirmed, the selected candidate must be able to fulfill requirements of the UCSC telecommuting agreement.
• Ability to work occasional evenings and weekends as directed.
• Ability to travel to multiple work locations on and off campus.
• Selected candidate will be required to complete training within established time frames as directed including UC compliance training.
• Ability to maintain appearance and conduct suitable for working in a professional setting.
• Per the Child Abuse and Neglect Reporting Act (CANRA), this position has been identified as a Mandated Reporter. The selected candidate will be required to report known or suspected child abuse or neglect as defined by CANRA and will be required to sign a Statement Acknowledging Requirement to Report Child Abuse prior to commencing employment. CANRA Penal Codes, and related definitions, requirements, and responsibilities may be obtained here .

SAFETY STATEMENT

All UCSC employees must understand and follow job safety procedures, attend required health and safety training, proactively promote safety at work, and promptly report actual and potential accidents and injuries.

EEO/AA

The University of California is an Equal Employment Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, or protected veteran status. UC Santa Cruz is committed to excellence through diversity and strives to establish a climate that welcomes, celebrates, and promotes respect for the contributions of all students and employees.