Reporting to the Head of Archives, Special Collections, and Digital Initiatives under the direction of the Digital Initiatives Librarian, the Archives/Digital Initiatives Assistant supports the work of the Archives, Special Collections, and Digital Initiatives Department, including technical operations associated with the university’s digital repository and other digital initiatives, assistance with maintenance and projects related to the university archives, and the university records management program. This individual performs both technical and public services work within the department. The Archives/Digital Initiatives Assistant manages incoming submissions to the institutional repository, implements workflows, creates and uploads entries, and scans material. They perform quality control for digital collections and also provide assistance with the annual Digital Initiatives Symposium. The Archives/Digital Initiatives Assistant maintains bibliographic, item, and check-in records for university publications in the library’s integrated library system. They assist in the management, maintenance, and preservation of archival and special collections print and media collections including shelving; monitoring temperature and humidity in storage areas; shifting collections; and arranging for reformatting of material as needed. They help to implement the records management program by participating in records management activities for records transferred to the university archives. They train and supervise student and temporary employees in processing assistance for archival collections, creating inventories, and printing labels. The Archives/Digital Initiatives Assistant responds to requests for access to rare and archival material and for assistance with the digital repository. They may provide scans for requested material; answer basic reference questions; and monitor the Archives Reading Room as needed. The Archives/Digital Initiatives Assistant brings non-routine questions, requests, and problems to the attention of their supervisor. At times, this person may be the only library staff member on duty, and will have responsibility for the security and functioning of the department.
Duties and Responsibilities
Provides Digital Initiatives assistance
- Performs quality control checks on materials in the institutional repository (IR)
- Helps process and post submissions received from authors to the IR
- Assigns and applies Digital Object Identifiers (DOI) as appropriate
- Prepares and ingests batch uploads of digitized content to the IR
- Assists in answering inquiries regarding IR submissions
- Assists with administrative tasks related to the annual Digital Initiatives Symposium
Creates Bibliographic and Digital Access for Archives/Special Collections
- Scans selected archival/special collections material for inclusion in the institutional repository (IR) or as requested by researchers
- Maintains university publications collection
- Provides collection maintenance
- Applies preservation principles for the care of rare and fragile material
Helps Implement University Archives and Records Management Program
- Assists in performing quality assurance on archived university website
- Assists Records Manager/Processing Archivist in working as liaison with university records creators
- Assists in accessioning and inventory of archival collections
- Maintains confidentiality
- Assists in reformatting of archival material as needed
Helps Maintain Archives, Special Collections, and Digital Initiatives Department
- Provides a secure environment for archival & special collections material
- Monitors climate control
- Provides basic reference assistance
- Supervises student and temporary workers
- Places service calls
- Maintains supplies
- Works on special projects
- Serves on library committees and working groups as appropriate
- Other duties as assigned
Special Conditions of Employment:
The University of San Diego is requiring all employees to follow our Covid-19 vaccine requirement process. https://www.sandiego. edu/onward/
Background check: Successful completion of a pre-employment background check.
Degree Verification Requirement: Persons offered employment in this position will be required to provide official education transcripts for degree verification purposes.