AP Coordinator

Updated: about 1 month ago
Location: Los Angeles, CALIFORNIA


Posted: 16-May-24

Location: Los Angeles, California

Salary: Open



Internal Number: 2540

Special Instructions to Applicants

This is a hybrid position with a minimum of 1-2 days on-site per week; additional onsite days may be required as needed.

IMPORTANT: This position requires you to include both a resume and a cover letter for consideration.

Position Summary

Under the general supervision of the Manager of Business and Finance, provide accounting, financial and administrative support. Responsible for accounts payable transactions including purchases and reimbursements for assigned departments using BruinBuy and Travel Express systems. Responsible for accounts receivables utilizing the ACS web deposit system. Produce regular and ad hoc financial reports using Excel and Access compiling data from CDW and OFSR for external and internal use. Manage assigned accounts by processing TOF's, MTF's and NPEAR's as needed. Provide back-up support of office coworkers as needed.

Salary & Compensation
*UCLA provides a full pay range. Actual salary offers consider factors, including budget, prior experience, skills, knowledge, abilities, education, licensure and certifications, and other business considerations. Salary offers at the top of the range are not common. Visit UC Benefit package to discover benefits that start on day one, and UC Total Compensation Estimator to calculate the total compensation value with benefits.
  • Experience operating a computer in a Windows environment, including MS Word, Excel and Outlook applications. As well as proficiency with internet navigation using Internet Explorer as a web (Required)
  • Practical accounting experience to create financial statements, including income statements and balance sheets. (Required)
  • Working knowledge of UCLA accounting and financial systems; including OFSR and Transfer of funds (TOF) strongly preferred. (Preferred)
  • Working knowledge of various UCLA financial departments policies, procedures and reporting requirements. (Preferred)
  • Working knowledge of the SQL environment for financial and other data assembly, manipulation, format and analysis using the CDW database. (Preferred)
  • Ability to read, analyze and reconcile monthly ledgers (i.e. payroll, open commitments, expenditure overdrafts, detail general ledgers and recharge reports). (Required)
  • Demonstrated mathematical and quantitative skills to calculate formulas and produce accurate financial reports and projections. (Required)
  • Ability to work independently and collaboratively to anticipate needs in areas of responsibility. (Required)
  • Demonstrated strong administrative and organizational skills. (Required)
  • Ability to prioritize, handle numerous tasks simultaneously and adjust heavy workload to meet various deadlines. (Required)
  • Excellent interpersonal skills to interact and communicate effectively with faculty, staff, students and other campus departments. Ability to establish and maintain cooperative working relationships with other University offices and the public. (Required)
  • Ability to design and maintain spreadsheets that analyzes various financial information (Required)
  • Ability to supervise, train and coordinate the work of subordinates as necessary. (Required)

  • Education, Licenses, Certifications & Personal Affiliations
  • High School Diploma or equivalent combination of education and experience. (Required)

  • Special Conditions for Employment
  • Background Check: Continued employment is contingent upon the completion of a satisfactory background investigation.
  • Live Scan Background Check: A Live Scan background check must be completed prior to the start of employment.
  • Age Requirement: Candidate(s) must be 18 years or older to be eligible to be hired.
  • Ability to maintain strict confidentiality of information related to financial and personnel matters. (Required)
  • Demonstrated skill in training, organizing and establishing a harmonious and productive work environment. (Required)

  • Schedule
    Monday - Friday 8:00 a.m. to 5:00 p.m.
    Union/Policy Covered
    CX-Clerical & Allied Services
    Complete Position Description

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    About University of California Los Angeles
    Why work at UCLA? Benefits:UCLA offers a comprehensive benefits package, including an average of three weeks' vacation per year; an average of 12 days per year sick leave; 13 paid holidays per year; health, dental and optical benefits; life insurance; disability insurance; the University of California Retirement Plan with 5 year vesting and various voluntary UC Savings Plans. There are also special programs and privileges available, such as accessibility to cultural and recreational programs, athletic events, and the University Credit Union. The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, national origin, disability, or protected veteran status.
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