Ambulatory Administrative Coordinator

Details

Posted: 24-Apr-24

Location: San Francisco, California

Type: Full-time

Salary: Open

Categories:

Staff/Administrative

Internal Number: 77994BR

Under the supervision of the Administrative Director of the Department of Plastic and Reconstructive Surgery, the Ambulatory Administrative Coordinator will be responsible for overseeing maintaining a
patient database, managing patient scheduling, and coordinating advertisement of services to patients and
providers, coordinating any relevant meetings. The Administrative Coordinator is responsible for ensuring
all required work is completed in the clinics to ensure efficient scheduling and billing of patients. The
administrative coordinator facilitates positive interaction among staff, patients, and physicians within the
practice. They work to establish and promote teamwork among the staff and providers. The program
Administrative Coordinator must have the ability to perform and prioritize multiple tasks and work well with
staff, patients and providers. A high degree of independence, initiative, assertiveness, and diplomacy are
necessary in dealing with faculty, staff and patients in a complex environment.
This position ensures and is responsible for all specialty communication and resources necessary for each
physician's clinic; including, but not limited to, employee guidance (when covering Practice Manager/ Administrative Director), outpatient coordination, clinic flow and function, problem resolution, and pre-planning and efficiency. Other duties as assigned by manager or director.
Below are also the additional duties:
* Training of front desk/PC3 staff
* Management of provider calendars
* Pulling and collecting surgical and visit volume reporting data
* Management of patient escalations
* Manage and updates for all "Standard operator worksheets"
* Manage APEX template and provider schedules
* Manage Surgery Authorization work queues
* True North Board Champion/ Leader in collecting data, updating, TNB slides, and present.
This position may require travel to outpatient clinical settings at all UCSF Health sites (Parnassus, Mt. Zion, Mission Bay).
The final salary and offer components are subject to additional approvals based on UC policy.

To see the salary range for this position (we recommend that you make a note of the job code and use that to look up): TCS Non-Academic Titles Search (https://tcs.ucop.edu/non-academic-titles)

Please note: An offer will take into consideration the experience of the final candidate AND the current salary level of individuals working at UCSF in a similar role.

For roles covered by a bargaining unit agreement, there will be specific rules about where a new hire would be placed on the range.

To learn more about the benefits of working at UCSF, including total compensation, please visit: https://ucnet.universityofcalifornia.edu/compensation-and-benefits/index.html