AEO Coordinator (Academic Services Professional)

University of Colorado | CU Anschutz Medical Campus

School of Medicine, Office of Medical Education

AEO Coordinator (Academic Services Professional)

Position # 00790613 – Requisition #23389

* Applications are accepted electronically ONLY at www.cu.edu/cu-careers *

The University of Colorado has a requirement for COVID-19 vaccinations and full completion thereof by 9/1/21 or upon start date.  Information regarding this requirement, and exemptions can be found at:

Anschutz: https://www.ucdenver.edu/docs/librariesprovider284/default-document-library/3000-general-admission/3012---covid-19-vaccination-requirement-and-compliance.pdf?sfvrsn=4e9df3ba_2

Denver: https://www.ucdenver.edu/coronavirus

Exemptions vary by campus location/department.

Campus/Unit-Specific Exemptions:

• Anschutz Campus – Exemptions are allowed for medical or religious reasons.
• Denver Campus - Exemptions are allowed for medical, religious, or personal reasons.
• Consolidated/Central Services Administration – Will follow Anschutz policy on exemptions.

The University of Colorado Anschutz Medical Campus seeks individuals with demonstrated commitment to creating an inclusive learning and working environment. We value the ability to engage effectively with students, faculty and staff of diverse backgrounds.

School of Medicine, Office of Medical Education has an opening for a full time University Staff (unclassified) Academic Services Professional/AEO Coordinator (Position is Remote Except for 1 to 2 days per week).

The University of Colorado Anschutz Medical Campus is a world-class medical destination at the forefront of transformative science, medicine, education and patient care. The campus encompasses the University of Colorado health professional schools, more than 60 centers and institutes, and two nationally ranked independent hospitals - UCHealth University of Colorado Hospital  and Children's Hospital Colorado  - that treat more than two million adult and pediatric patients each year. Innovative, interconnected and highly collaborative, the University of Colorado Anschutz Medical Campus delivers life-changing treatments, patient care and professional training and conducts world-renowned research fueled by over $650 million in research grants. For more information, visit www.cuanschutz.edu .

Jobs in this career family provide direct professional support for the teaching and/or educational service mission of the university. Functions include academic advising/counseling, student personnel administration, recruitment and admissions, registration, financial aid, faculty affairs, library services, curriculum administration, and others involving direct support of the educational mission of an academic unit.

Professionals at the intermediate level are responsible for exercising discretion, analytical skill, personal accountability and responsibility in a wide range of areas including academic, administrative, managerial and student services functions. Work involves creating, integrating, applying and sharing knowledge directly related to a professional field.

At the intermediate level, duties may be more limited in scope and are performed with guidance and direction from other professionals.

Nature of Work:
The University of Colorado School of Medicine’s (CUSOM) Office of Assessment, Evaluation, and Outcomes (AEO) has an opening for a full-time Coordinator. This position will support the AEO staff and faculty with administrative and other tasks as assigned, including academic and operational activities.

Professional Field: Academic Services Professional 

Supervision Received
The position will report to the Director of AEO.

Supervision Exercised
None  

Examples of Work Performed

• Coordinate evaluations for the School of Medicine courses in OASIS and Elentra software including, but not limited to: Creating and maintaining user profiles, importing and managing evaluator classification statuses, preparing data collection instruments, importing, tracking, and correcting session matches, managing match due dates and overdue evaluations, and responding to student requests for deadline extensions.
• Serve as the primary point of contact for OASIS and Elentra users including, but not limited to: Managing the Evaluation Office email inbox, trouble-shooting login and other issues, and responding to requests to produce reports and correct matches.
• Perform routine maintenance in OASIS and Elentra including, but not limited to: Auditing profiles for duplicates, tracking and auditing profiles without faculty appointments, and recreating matches that were deleted in error.
• Collaborate with Coordinators to ensure timely distribution of evaluations. 
• Create summary reports of evaluation information.
• Serve as custodian for the NBME Shelf exam proctoring gift card program.
• Prepare for Essentials Core and NBME Shelf exams including, but not limited to: Recruiting proctors, tracking students, creating and distributing proctor exam-day materials, maintaining exam-related Smartsheets and other databases, and creating calendar invitations.
• Follow-up with proctors after exam administrations to ensure incident reports were submitted, proctor videos were uploaded, and Smartsheet(s) have been updated.
• Review exam incident reports, watch proctoring videos, and escalate any potential issues to the Assessment Specialist.
• Assist with exam production including creating schedules for faculty, reviewing questions and exams, and performing quality control checks, as requested. 
• Proctor Essentials Core and NBME Shelf exams.
• Create and/or review and maintain process documentation for the AEO Office.
• Provide administrative support for the department, including but not limited to: Ordering office supplies, purchasing and renewing software subscriptions, scheduling and coordinating team meetings, and taking meeting notes. 
• Coordinate focus groups and other meetings hosted by AEO, including but not limited to: Inviting and tracking attendees, reserving rooms and resources, and ordering lunches.

This description is a summary only and is describing the general level of work being performed, it is not intended to be all-inclusive. The duties of this position may change from time to time and/or based on business need. We reserve the right to add or delete duties and responsibilities at the discretion of the supervisor and/or hiring authority.

Minimum Qualifications:

• Bachelor's degree from an accredited institution: Education, business administration, management, communications, or a related field
• 1 year of experience working in a higher education environment

Required: Applicants must meet minimum qualifications at the time of hire.

PLEASE NOTE: Candidates will be responsible for travel expenses related to the interview process and any relocation expenses, if applicable.

Preferred Qualifications:

• Experience working in an academic medical environment
• Project management experience in higher education
• Experience working with the following learning management tools: OASIS, Canvas, and Elentra

Knowledge, Skills and Abilities:

• Proficiency in Microsoft Office
• Ability to learn and use multiple systems and interfaces
• Excellent oral and written communication skills
• Attention to detail and the ability to ensure accuracy in work
• Excellent interpersonal skills and the ability to establish rapport with a wide variety of individuals
• Ability to multi-task and prioritize
• Excellent organization and time management skills

Work Environment:

It is anticipated that this role will work remotely for the remainder of the 2020/2021 Academic Year.

After that point, on-campus work up to 25% time may be required as deemed necessary and appropriate by the Director of AEO.

Salary and Benefits:

The salary range (or hiring range ) for this position has been established at $39,834 - $50,669

The salary of the finalist(s) selected for this role will be set based on a variety of factors, including but not limited to, internal equity, experience, education, specialty and training.

The above salary range (or hiring range ) represents the University’s good faith and reasonable estimate of the range of possible compensation at the time of posting.

Your total compensation goes beyond the number on your paycheck. The University of Colorado provides generous leave, health plans and retirement contributions that add to your bottom line.

Benefits: https://www.cu.edu/employee-services/benefits

Total Compensation Calculator: http://www.cu.edu/node/153125

Diversity and Equity:

The University will provide reasonable accommodations to applicants with disabilities throughout the employment application process. To request an accommodation pursuant to the Americans with Disabilities Act, please contact the Human Resources ADA Coordinator at [email protected] ​.

The University of Colorado Denver | Anschutz Medical Campus is committed to recruiting and supporting a diverse student body, faculty and administrative staff. The university strives to promote a culture of inclusiveness, respect, communication and understanding. We encourage applications from women, ethnic minorities, persons with disabilities and all veterans. The University of Colorado is committed to diversity and equality in education and employment.

The University of Colorado Denver | Anschutz Medical Campus is dedicated to ensuring a safe and secure environment for our faculty, staff, students and visitors. To assist in achieving that goal, we conduct background investigations for all prospective employees.