Advancement Services Coordinator

Details

Posted: 10-May-24

Location: Memphis, TN, US, 38112

Type: Full-time

Salary: Open

Categories:

Development

Internal Number: 240626315

Job Title:
Advancement Services Coordinator

Department:
VP Development

Job Description:

Rhodes College is hiring an Advancement Services Coordinator who will report to the Director of Advancement Services, Strategy and Stewardship and Senior Planned Giving Officer. The Advancement Services Coordinator is responsible for records information management of Rhodes constituents and administrative support. The ideal candidate should be a detail-oriented professional who exhibits excellent communication skills.

Job duties include but are not limited to the following:

• Processes gift and biographical database entries on a daily basis. Executes processes as needed for database management. Tracks and maintains all Development constituencies. Writes and maintains reference documents related to this position.

• Partners with Advancement Services Director and Assistant Director to develop and execute ongoing database training program for Development and Alumni staff members.

• Executes scheduled and ad hoc reports as needed for Advancement Services, or as requested by Development and Alumni staff.

• Periodically collects and manages entry of data information sets, working closely with Finance as well as the IT and Data Services departments as needed. Researches special requests for biographical or gift information as required. Executes special requests as needed.

• Develops and maintains pledge reminder communication schedule. Coordinates mail/email calendar with Development and Alumni staff. Prepares and processes other mailings to constituents as needed. Communicates with donors by telephone or email regarding payments, tax documents, etc.

• Establishes and maintains an organized filing and record keeping system for gift and biographical data documentation. Maintains calendar of recurring tasks for data processing. Tracks and confirms matching gifts from various companies.

• Provides assistance in covering other Advancement Services positions during vacations/other absences. Provides assistance as needed at times of peak workload for other Advancement Services positions.

• Operates and maintains a variety of office equipment including personal computers, copiers, fax machines, multi-line phone systems, calculators, etc. Utilizes appropriate software and keeps up with current hardware and software trends and skills (i.e., word processing, spreadsheet, database, queries, and internet searches).

Job Requirements:

• Bachelorâ™s degree required

• Two years of experience with database maintenance and reporting required

• Must have a working knowledge of accounting procedures

• Must be proficient with Microsoft Office Suite in Windows environment and internet use/searches

• Must be attentive to detail, accurate, have a pleasant telephone manner and be able to conduct phone inquiries

• Receptive to requests; Able to meet pressure of deadlines; Able to perform repetitive tasks without supervision; Able to set priorities and organize tasks for efficiency

• Knowledge of Raiserâ™s Edge, Omatic, Banner or Workday software in a non-profit/fundraising setting preferred

A complete application includes a cover letter and a resume.

Rhodes offers an excellent benefits package and a great working environment. We are an equal-opportunity employer with a commitment to diversity in the workforce.

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PI240626315

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About Rhodes College
Founded in 1848, Rhodes College is a private, residential, undergraduate college located in the heart of historic midtown Memphis, Tennessee. We aspire to graduate students with a lifelong passion for learning, compassion for others, and the ability to translate academic study and personal concern into effective leadership and action in their communities and the world. We encourage applications from candidates interested in helping us achieve this vision.Rhodes College is committed to a diverse faculty, staff, and student body, and an inclusive campus community. This culture, coupled with generous benefits, makes Rhodes College an employer of choice in the Memphis area.
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