Advancement Services Coordinator

Are you ready to join a community leading in innovative teaching and learning? Kennesaw State University is one of the 50 largest public institutions in the country. With our growing enrollment and global reach, we are enjoying increased prominence among Georgia's colleges. We offer more than 150 undergraduate, graduate, and doctoral degrees to over 43,000 students. Our entrepreneurial spirit, high-impact research, and Division I athletics also draw students from throughout the region and from 92 countries across the globe. Our university's vibrant culture, career opportunities, mission and values and rich benefits make us an employer of choice. We are part of the University System of Georgia.  Kennesaw State will exemplify the power and promise of a student-centered, research-driven university. Our institutional values are student-inspired, promise-fulfilling, true to ourselves, elevational, open and impact-generating.  In addition, we support the University System of Georgia core values of accountability, excellence, integrity and respect.  We are searching for talented people to join Kennesaw State University. Come to KSU and find your passion.   

Our Kennesaw campus is located at 1000 Chastain Road NW, Kennesaw, GA 30144.
 

Responsible for maintaining the donor and alumni database by entering new and updating constituent data. Prepares source data for computer entry by compiling and sorting information. Establishes entry priorities. Identifies and reviews alumni and constituent records for deficiencies, duplicate constituents, and constituent updates.

KEY RESPONSIBILITIES: 

1. Monitors and responds to requests to update information in the donor and alumni database 

2. Performs basic donor and alumni research to keep address, employment, and other basic biographical information current 

3. Responsible for ensuring data quality by minimizing errors and duplication 

4. Runs global uploads of data to our donor and alumni database from other software programs or spreadsheets 

5. Creates new records in the donor and alumni database as required 

6. Creates and runs queries and exports from the donor and alumni database for projects as needed 

7. Assists with reporting, including producing dashboards and measuring metrics 

8. Serves as back up for gift entry processing and batch posting 

9. Updates media attachments for records (LOI/MOU, Business Cards, news articles, etc.) 

10. Maintains event registrations and event attendance 

11. Keeps record of obituaries, returned mail and email, and other information need to maintain current data

Educational Requirements
High School diploma or equivalent
Required Experience
On-the-job training provided

Preferred Educational Qualifications
An undergraduate or advanced degree from an accredited institution of higher education in a related field
Preferred Experience
Previous experience in higher education, healthcare, or non-profit advancement or fundraising preferred
Previous experience working directly with database system(s) or customer relations management (CRM) platform(s) such as Blackbaud Raiser's Edge/NXT

The budgeted salary range is $17.85 to $18.58 per hour.  Offers are based on relevant experience. 

Comprehensive benefits to include Medical, Dental, Vision, 13 paid holidays, vacation, generous retirement plans, tuition waiver, wellness options, and much more! Visit hr.kennesaw.edu/benefits.

ABILITIES
Able to maintain confidentiality with personal and sensitive data
Able to consistently apply established data standards
Able to handle multiple tasks or projects at one time meeting assigned deadlines
KNOWLEDGE
Basic level understanding of data file formats and bulk import operations
SKILLS
Excellent interpersonal, initiative, teamwork, problem solving, independent judgment, organization, communication (verbal and written), time management, project management and presentation skills
Proficient with computer applications and programs associated with the position (i.e., Microsoft Office suite, Raiser's Edge/NXT, Banner, or other advancement management systems)
Strong attention to detail and follow up skills
Strong customer service skills and phone and e-mail etiquette

Kennesaw State University is an Equal Employment Opportunity Employer. The University is committed to maintaining a fair and respectful environment for living, work and study. To that end, and in accordance with federal and state law, Board of Regents policy, and University policy, the University prohibits harassment of or discrimination against any person because of race, color, sex (including sexual harassment, pregnancy, and medical conditions related to pregnancy), sexual orientation, gender identity, gender expression, ethnicity or national origin, religion, age, genetic information, disability, or veteran or military status by any member of the KSU Community on campus, in connection with a University program or activity, or in a manner that creates a hostile environment for members of the KSU community.

For additional information or to file a complaint under the provisions of this policy, students, employees, applicants for employment or admission or other third parties should contact the Office of Institutional Equity at English Building, Suite 225, [email protected].
 

• Credit Report
• Standard Enhanced

Per the University System of Georgia background check policy, all final candidates will be required to consent to a criminal background investigation.  Final candidates may be asked to disclose criminal record history during the initial screening process and prior to a conditional offer of employment.  Applicants for positions of trust with screening results which confirm a disqualifying criminal history will be immediately disqualified from employment eligibility.

All applicants are required to include professional references as part of their application process. Some positions may require additional job-based screenings such as motor vehicle report, credit check, pre-employment drug screening and/or verification of academic credentials.

https://www.usg.edu/hr/assets/hr/hrap_manual/HRAP_Background_Investigation_Employment.pdf