Advancement Assistant

This position will provide daily administrative and operational support. This position requires excellent interpersonal skills and the ability to communicate effectively with individuals in all positions, both internal and external to the university. It requires a detailed knowledge of organization’s operations, organizational procedures, and personnel.

University Advancement is the primary fundraising arm of Boise State University. We work to build relationships and support for the university by developing and nurturing donor-centered relationships and stewarding gifts made in support of Boise State. University Advancement collaborates with the Boise State University Alumni Association, Boise State University Foundation, and the Bronco Athletic Association.
Boise State Advancement Vision and Values
Vision
Create the best culture of philanthropy and alumni engagement of any public university in the country.
Values
Collaboration – Engage all stakeholders to the benefit of the university.
Communication – We are clear, concise, and consistent in all forms of communication.
Integrity – We are direct, truthful, and follow through on our commitments.
Inclusion – We proactively reach out to and embrace all stakeholders.
Ownership – We share responsibilities and outcomes.
Continuous Improvement – We never settle and are always looking for ways to improve.
Performance – We plan, execute, measure, and report.

Fully competent and productive professional contributor who applies acquired job skills, policies, and procedures to complete substantive assignments/projects/tasks of moderate scope and complexity. Works independently with general supervision; exercises judgment within defined guidelines and practices to determine appropriate action. May provide guidance and assistance to entry level professionals and/or support employees.

60% of the time the Advancement Assistant:

• Operational oversight of the front desk, including liaison with Parking, Event Services, Security, catering, assisting callers, and greeting visitors, guests, donors, staff, and university leadership.
• Coordinate and maintain a calendar for meetings, travel arrangements and registrations.
• Requires application of public relations skills in dealing with a variety of internal and external constituents.
• Coordinates meetings for staff. This includes travel, catering, registration, meeting rooms, audiovisual equipment, etc. Determine relevant supporting materials needed for meetings and provide as required.
• Determines groups and individuals that require access to division’s executive staff and/or senior leadership. In conjunction with staff, prioritizes requests for time and reorganizes or reschedules commitments in response to priority requests or needs.
• Demonstrates excellent organizational skills and attention to detail for planning and implementing events. Determine and arrange set-up, event location, decorations, menus, A/V needs, invitations, advertising, etc. to ensure an appropriate environment for high profile events, programs and guests.
• Arranges travel accommodations, airline reservations, itineraries, etc. for trips.
• Answers questions and/or refers callers to other individuals or departments based on knowledge of university policies and procedures.
• Letters and correspondence creation for division leadership and programs. Types drafts, reviews for grammatical and punctuation correctness, and finalizes documents such as memos, letters, confidential information, presentations, and technical reports as requested.

35% of the time the Advancement Assistant:

• Alumni & Friends Center building management – emergency action plans, manage capital assets, facility maintenance, building access, and other building related functions.
• Maintain records, minutes, and documentation for board, committee, or program meetings.
• Provide administrative support as needed, which may include purchasing, p-card management, and budget monitoring.
• Maintain and monitor project plans, project schedules, work hours, budgets and expenditures.
• Runs queries and update information using Raisers Edge (or a similar database), as well as other data analysis tools.

5% of the time the Advancement Assistant:

• Performs other duties as assigned. 

• Experience of event scheduling methods, facility use agreements, and event planning processes.
• Problem solving skills involving groups and/or events.
• Ability to generate, cultivate and maintain relationships with high level of communication skills with many individuals including coworkers, students, executives, community members, etc. They must also maintain a high level of communication skills and the ability to work well with many people with the ability to problem solve, and perform conflict resolution.
• Ability to work closely with all constituents involved in a university community.
• Experience working with high level executives, so as to understand the level of responsibility required to support a university executive.
• Ability to work independently, apply good judgment, use discretion, resolve conflicts, articulate professionally in writing and in speech, be flexible and re-prioritize.
• Must possess problem solving skills and have extraordinary organizational skills.
• Strong working understanding of PowerPoint, Excel, Word and additional presentation applications.
• Proven experience in confidentiality matters, which impacts oneself and others.

Bachelor’s Degree or equivalent relevant professional experience.

Salary starts at $46,100 annually and is commensurate with experience. Boise State University is committed to offering a benefits package that provides health and financial protection plans as well as resources to promote health and well-being. Our program provides flexibility so you can choose the benefits that are right for you and your family. Learn more about our benefit options at https://www.boisestate.edu/hrs/benefits/ .

Please submit a cover letter indicating your interest and qualifications for the position. Attach a resume that includes employment history (including dates of employment).