Advancement Administrator - Alumni Association

Dept Number/Name: 0-0603-000 / University Advancement

College Division: Univ Advnc-Univ Advancement

Salary Plan: Administrative

Job Code/Title: 4322 / Advancement Administrator

Hiring Salary/Salary Range: Commensurate with experience

ORGANIZATIONAL SUMMARY:

The USF Alumni Association (USFAA) is a 501 (c)(3), non-profit, Direct Support Organization of the University of South Florida. The Alumni Association connects and engages alumni, fostering a mutually beneficial, lifelong relationship with the university; supports students instilling a culture of giving back to USF, and advocates to promote, protect and preserve the University of South Florida. All alumni are considered members of the Alumni Association, and the organization serves and supports more than 378,000 alumni worldwide.

POSITION SUMMARY:

This Advancement Administrator provides high level, confidential administrative support to the Vice President of the Alumni Association within the Division of University Advancement, and also serves as Coordinator for Alumni Association Board of Directors.

RESPONSIBILITIES:

• Assist and provide high level administrative support to the Vice President and Executive Director of the USF Alumni Association including, but not limited to, drafting and distributing communications to internal and external constituents, scheduling meetings, managing calendar and booking travel.
• Serve as coordinator for the USF Alumni Association Board of Directors responsible for managing and scheduling board and committee meetings, creating and distributing materials and coordinating meeting logistics.
• Responsible for membership packet fulfillment and administrative support for Alumni Association signature events.
• Maintain Alumni Association office supplies and order donor gifts to be used for stewardship purposes.
• Manage and train Alumni Association student assistants.
• Performs other duties as assigned.
   

POSITION QUALIFICATIONS:

MINIMUM:

This position requires a Bachelor's degree with at least 1 year of experience directly related to the duties and responsibilities specified. Work experience may be substituted for the degree requirement on a year for year basis.

FLSB1310 Equivalency:
4 years of directly relevant experience may be substituted for bachelor's degree.

6 years of directly relevant experience may be substituted for master's degree.

PREFERRED:

Bachelor's degree preferred and five or more years experience supporting a development/engagement executive in an institution of higher education. Outstanding verbal and written communications and organization skills. Strong social skills and experience working with VIPs and board members. Experience with CRMs and all components of Microsoft Office Suite of applications.

Information for Applicants: This position is subject to a Level 1 criminal background check.

Job Opening Number: 36996

Posting Date:  5/16/24

Posting End Date: 5/23/24

How To Apply 

Click on the Apply Now button.  When applying to an opening you will have the opportunity to upload a cover letter and resume.

Apply online by completing the required information and attaching your cover letter and resume. Please include your experience as it relates to the qualifications stated above.  YOUR COVER LETTER AND RESUME, PLUS ANY OTHER REQUESTED MATERIAL, MUST BE IN ONE ATTACHMENT. Only online applications are accepted for this position.

Click here for additional tutorial information.

To request an accommodation with the application or interview process, please contact Central Human Resources by telephone: 813-974-2970 or email [email protected] .

Equal Employment Opportunity 

USF is an equal opportunity, equal access academic institution that embraces diversity in the workplace.

The University of South Florida does not discriminate on the basis of sex and prohibits sexual harassment. Any person may report sex discrimination, including sexual harassment (whether or not the person reporting is the person alleged to be the victim of conduct that could constitute sex discrimination or sexual harassment), in person, by mail, by telephone, or by electronic mail, using the contact information listed for the Title IX Coordinator. Reports may be made at any time either online or directly to the University's Title IX Coordinator. USF's Equal Opportunity Affirmative Action Statement .

Federal Rights: Applicants have rights under Federal Employment Laws: Family and Medical Leave Act (FMLA) , Equal Employment Opportunity (EEO) and Employee Polygraph Protection Act (EPPA) .

Work Location: Campus map and location overview: USF - Tampa Campus

About USF 

The University of South Florida is a high-impact global research university dedicated to student success. Over the past 10 years, no other public university in the country has risen faster in U.S. News and World Report's national university rankings than USF. Serving more than 50,000 students on campuses in Tampa, St. Petersburg and Sarasota-Manatee, USF is designated as a Preeminent State Research University by the Florida Board of Governors, placing it in the most elite category among the state's 12 public universities. USF is a member of the American Athletic Conference.

Working at USF 

With more than 16,000 employees at USF, the University of South Florida is one of the largest employers in the Tampa Bay region.  At USF you will find opportunities to excel in a rich academic environment that fosters the development and advancement of our employees.  We believe in creating a talented, engaged and driven workforce through on-going development and career opportunities. We also offer a first class benefit package that includes medical, dental and life insurance plans, retirement plan options, tuition program and generous leave programs and more. To learn more about working at USF please visit: Work Here. Learn Here. Grow Here .

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