Admissions System Specialist

• Conduct, submit and track preliminary transcript evaluations
• Review all applicant files after they have been entered into the database for accuracy, special needs, scholarship programs, cumulative grade point averages, test scores, and any other pertinent information needed.
• Maintain weekly recruiting activity reports from the professional
• Coordinate daily communication management
• Collaborate with Information Technology to identify requirements influencing the setup of and daily activities associated with the CRM system in support of Enrollment Management
• Utilize experience and familiarity with communications technologies and platforms, reporting tools, and analytics to make recommendations to existing communication flows and future campaigns; and provides support for other projects as needed.
• Assist in the operational maintenance and data integrity of the Admissions systems and databases, as well as analyze existing business practices and apply technological solutions within the data warehouse, SIS and CRM.
• Daily systems operations (duplicate resolution, outside source and test loads, etc.) and ensure processing of all data from data sources into systems.
• Serve as a primary champion of CRM for the recruitment, admission, and enrollment of new students.
• Prepare weekly downloads from the database containing statistical information and reports for the professional staff to use in managing their territory.
• Consult with managers and others on campaign tracking, response handling, follow-up, and automated lead management.
• Implements comprehensive communication campaigns to various audiences using multiple communication channels.
• Coordinate the processing and mailing of all applicant
• Act as receptionist backup as necessary, greeting and directing visitors and answering the
• Coordinate the workload for support staff and student
• Interact with other departments on

SUPERVISORY RESPONSIBILITIES:
• Makes daily schedules for proper manpower utilization.
• Plans and organizes workload and staff assignments.

COMPETENCIES - To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

Intellectual
• Collects and researches data.
• Uses intuition and experience to complement data.
• Designs workflows and procedures.
• Generates creative solutions.
• Uses feedback to modify designs.
• Applies design principles.
• Demonstrates attention to detail.
• Identifies and resolves problems in a timely manner.
• Gathers and analyzes information skillfully.
• Works well in group problem-solving situations.
• Coordinates projects.
• Communicates changes and progress.
• Strives to continuously build knowledge and skills.

Interpersonal
• Responds promptly to customer needs.
• Responds to requests for service and assistance.
• Maintains confidentiality.
• Listens and gets clarification.
• Balances team and individual responsibilities.
• Contributes to building a positive team spirit.
• Puts the success of the team above own interests.
• Writes clearly and informatively.
• Edits work for spelling and grammar.
• Presents numerical data effectively.
• Able to read and interpret written information.

Leadership
• Exhibits confidence in self and others.
• Improves processes, products, and services.
• Looks for ways to improve and promote quality.

Organization
• Shows respect and sensitivity for cultural differences.
• Works with integrity and ethics.
• Upholds organizational values.
• Follows policies and procedures.
• Completes administrative tasks correctly and on time.
• Supports the organization's goals and values.

Self Management
• Adapts to changes in the work environment.
• Able to deal with frequent changes, delays, or unexpected events.
• Is consistently at work and on time.
• Ensures work responsibilities are covered when absent.
• Follows instructions, and responds to management direction.
• Commits to long hours of work when necessary to reach goals.
• Completes tasks on time or notifies the appropriate person with an alternate plan.
• Displays original thinking and creativity.
• Approaches others in a tactful manner.
• Reacts well under pressure.
• Accepts responsibility for own actions.
• Follows through on commitments.
• Demonstrates accuracy and thoroughness.
• Looks for ways to improve and promote quality.
• Completes work in a timely manner.
• Strives to increase productivity.
• Works quickly.

Language, Math, and Reasoning
• Ability to read, analyze and interpret documents such as safety rules, operating and maintenance instructions, and procedural manuals. Ability to write reports and correspondence. Ability to speak effectively before groups of customers or employees of the organization.
• Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.
• Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.

EDUCATION, EXPERIENCE, and TRAINING:
• Bachelor’s degree (B.A.) from a four-year college or university; and one to two years related experience and/or training; or equivalent combination of education and experience.

CERTIFICATES, LICENSES, REGISTRATIONS:
• There are no specific requirements for this position.

COMPUTER SKILLS:
• Microsoft Office Suite.
• CRM.

PHYSICAL DEMANDS - The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

• The employee must occasionally lift and/or move up to 25 pounds.
• While performing the duties of this job, the employee is regularly required to stand, walk, sit, and use hands to finger, handle, or feel.
• While performing the duties of this job, the employee is frequently required to Reach with hands and arms and talk or hear.
• While performing the duties of this job, the employee is occasionally required to stoop, kneel, crouch, or crawl.

VISION REQUIREMENTS
• There are no special vision requirements.

WORK ENVIRONMENT - The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.

• This position works in an environment with moderate noise levels. (Examples: business office with computers and printers, light traffic.)
• While performing the duties of this job, the employee is occasionally exposed to outdoor weather conditions.

Note: Nothing in this job specification restricts management’s right to assign or reassign duties and responsibilities to this job at any time. Critical features of this job are described under various headings above. They may be subject to change at any time due to reasonable accommodation or other reasons. The above statements are strictly intended to describe the general nature and level of the work being performed. They are not intended to be construed as a complete list of all responsibilities, duties, and skills required of employees in this position.